Advisor Toolkit

This is something the student or advisor has access to see through the student’s Registration Status link as found for advisors on My Missouri State > Teaching & Advising tab > Student Information channel > Student Information Menu link > Registration status. This screen tells the student when their earlier registration date and time is and shows the items that the student needs to address in order to be eligible to register.

Registration date and time is based on the number of completed credits. In-progress classes are not included in calculating registration date and time. When we have receive communication from students that they believe they have the wrong registration date and time, it’s usually because they have included in-progress coursework.

The Registration Status page for summer and fall registration is typically updated on February 1 and for spring registration on September 1.

The University Hold Codes page provides information about the various holds, whether they affect registration and/or transcript release, and provides contact information for the University office that oversees the hold.

The typical reason is that the user does not have the proper parts of term and/or campuses selected, with campuses being the most common issue. This is particularly heightened during periods where there are an increased number of online and/or blended courses. Many students select “Springfield, MO” as their only campus, and therefore are leaving such courses out of their search.

Trial Schedule Builder will keep the campus selection made during the student's previous use of the software. It is recommended that students minimally keep the following campuses selected. The remaining campus selections refer to campuses outside Springfield, but the student may prefer to just keep all campuses selected.

• Off-campus; Online; Springfield, MO; Springfield, MO (No SSF)

Another reason is that if the Course Status selected is "open courses only" and there are no sections with open seats, then the search would yield no results.

No. The Trial Schedule Builder is an optional resource for students. They may also register directly through My Missouri State by following the Search for classes link on the Registration tab, selecting the course(s) they want to register for and clicking the register button.

If there are existing courses already in the student's registration cart from a previous session, they can clear them by going to My Missouri State > Registration channel > Add or Drop Classes > Trial Schedule Builder Cart. Click the check box next to the classes the advisee wishes to clear from the cart and click the “Clear Cart” button.

Go to Trial Schedule Builder (My Missouri State > Registration channel > Trial Schedule Builder), which will redirect to the screen where the advisee will pick the desired term.

The advisee will select the courses in which they wish to register. In this example, LAW 231 and ITC 201 are used.

The advisee will generate the possible schedules and click the "View" link beside the preferred schedule.

The advisee can click the Send to Shopping Cart button at the top of the screen.

The advisee will click the Continue button when they get the shopping cart transfer message.

This will take the advisee to the Registration Cart, where they should click the Register button to add the courses.

See the "How to Use the Trial Schedule Builder" video on our Office of the Registrar How To Videos page.

The Registration Webpage is a good general resource about basic registration functions such as adding/dropping courses, how to register for courses that require permission, how to register for a closed class (with permission), and similar types of functions. There are also How-To videos available related to registration.

More information is needed generally to answer this question. It’s recommended to start with the Registration Status page to see if the student is eligible to attempt to register yet. If they are eligible and indicate they have made a registration attempt, it will be important to have them note the specific registration error they receives when they try to register as there are a variety of reasons that a student might not be able to register.

The Registration Errors page on the Office of the Registrar website does the following:

• Lists the various error messages that a student may see.
• Provides a definition of what that error means.
• Provides instruction on how to resolve the error, which typically is something that needs to be done by an academic department.
• Provides instruction on the type of override needed if the department wishes to provide an override to the registration error.

The student can go to My Missouri State > Registration tab > My Student Records > Holds. On the View Holds page, they will have a "Drop with a Registration Hold request" link. They can click the check boxes for the classes they wish to drop and submit. Their request will be submitted to the Office of the Registrar for processing.

The degree audit system and prerequisite checking are two independent systems, so the prerequisite system would not have the ability to recognize a course exception in the degree audit. The student would need to obtain a prerequisite override from the corresponding academic department.

Even if the systems did communicate back and forth with one another, we would likely not want such automation to occur. For example, if we have a major called Jellybean Studies and it required course ABC 123 as a prerequisite and the Jellybean Studies department decided to substitute some alternate non-ABC course, their decision to substitute it doesn’t mean that the Alphabet Department would necessarily be okay with their alternate non-ABC course meeting prerequisites for upper-division ABC coursework that had ABC 123 as a prerequisite as they would want to ensure the student had the appropriate background to be successful in the course.

Yes. You may request the "pseudo student proxy" role (RL-MSU-ELLUCIAN-EXPERIENCE-PROXY CAMS) by sending a request to NicoleMuse@missouristate.edu with Computer Services. With this additional role assigned, advisors who were not previously MSU students would be able to use the navigate and search features of My Missouri State and have the same card search results that a student utilizing the navigation and search feature would find. If you have been a MSU student previously, you already have this so making this requests would not be necessary.

Writing II course traditionally include "ENG 110 or equivalent" as part of the course prerequisite. While ENG 105 does fulfill Writing I, it is not considered equivalent to ENG 110. Since ENG 105 is not listed as an alternative course to meet the prerequisite, any student who completes ENG 105 to meet Writing I and needs to register in a Writing II course will need to contact the English Department to request a prerequisite override.

Mixed credit courses can count towards an UG degree and GR degree. Senior permission is simply permission to take GR coursework prior to being an official GR student, but it is not allowed to apply towards an UG degree. Both require approval paperwork. More information about this can be found on the mixed credit and senior permission website.

In these scenarios, the student is typically a current undergraduate (UG) student who is admitted as a graduate (GR) student for a future semester beyond the one they are trying to register for. Since the student is still an undergraduate student in the semester they are trying to register for, they must have either mixed credit or senior permission in order to register in graduate coursework for that semester. The mixed credit/senior permission form must be filled out, the proper signatures obtained, and returned to the Graduate College for approval. Upon their approval, it will be forwarded to the Office of the Registrar for the corresponding mixed credit or senior permission override to be entered, which is what allows the student to be able to register for the course. It is important to note that the mixed credit and senior permission forms do not register the student. It gives the student permission to register themselves for the class.

Students wishing to receive mixed credit must register in the corresponding GR course (the course they receive mixed credit permission for on the form). At the conclusion of the semester in which the course is completed, a secondary level of “UG” will be added to the GR course, which will allow it to apply to both levels. So, as an example, a student would end up with ABC 678 UG credit and ABC 678 GR credit.

Since the UG level is not added until the end of the semester of completion, the mixed credit course will not appear on the UG audit until that time. There is a message on the UG audit explaining this to the user.

Students and advisors can see that the mixed credit permission override is in place on the student’s Registration Status page for the semester in which the mixed credit is being completed.

Typically this is caused by one of the following issues:

• Student registered in the wrong course (registered in UG instead of GR).

• Student received senior permission instead of mixed credit.

• Student applied pre-maturely to the graduate program and therefore was eligible to register in GR courses, and failed to 1) notify the graduate college that they needed to move back their semester of GR admission and 2) failed to complete mixed credit paperwork at the time they initially enrolled in the course since they were classified as GR for the future semester at the time of enrollment. The Graduate College and the Office of the Registrar would likely need to be involved in administrative clean-up in these situations.

• The secondary level of “UG” did not get properly added during the end of term processing, which the Office of the Registrar would need to investigate.

Often the mixed credit course is being allowed to substitute for a corresponding UG course. The mixed credit course needs to be substituted by the corresponding academic department into the appropriate program requirement location. To aid with this, the Office of the Registrar sends department heads a list of students taking mixed credit courses. This is sent during the second week of the semester (after open enrollment closes) so they have ample time to review it and apply course exceptions as appropriate. Even though the courses are not visible on the audit yet, the exceptions can be entered in advance, and it’s encouraged to do so in order to be in place at the time the mixed credit course is apply and graduation clearance processing begins.

Yes, but it varies by graduate program. Typical limits range from from 6-12 credits. The approvers on the mixed credit forms monitor the mixed credit limits as part of their approval in the processing of the mixed credit form. Questions related to the limitations on how much mixed credit may be earned should be directed to the Graduate College for review.

Yes. There is a maximum of 12 senior permission credits. The approver monitors the senior permission credit limits as part of their approval in the processing of the senior permission form.

This is really a two part answer. There is 1) at what point they should fill out the application and 2) for which semester they should apply. It's not the same. For "at what point they should fill out the application," that should be in advance of the student beginning to take mixed credit and/or senior permission courses. For " which semester they should apply," it's the first semester they are taking graduate courses after they have graduated with their undergraduate degree.

For example, if a student wishes to take their first mixed credit/senior permission course in fall 2023 but will not graduate until spring 2024, they would want to apply to their accelerated Master's program in advance of fall 2023 registration beginning, but the semester they would apply for is summer or fall 2024 (depending on whether they will take summer classes) has it it the first semester after their intended graduation semester.

The graduation application includes language to assist the student on this, but students (and some advisors) frequently misunderstand this and the student instead applies for the semester in which they wish to take their first senior permission/mixed credit course. This can cause a variety of issues for the student including and not limited to prerequisite problems (from no longer being in their declared UG major), overload issues (as overload limit is less for a graduate student), degree audit problems, advisor reassignment, and financial aid issues. Students who have applied prematurely should contact Graduate Admissions to work with them to move the application back to a later semester. Graduate Admissions will work with the Office of the Registrar as necessary to restore the student back to their undergraduate status.

The major, minor, and certificates codes list contains the program codes for currently available majors, minor, and certificates for undergraduate and graduate programs.

For undergraduate students, the primary offices to process these requests are the Academic Advising and Transfer Center and the Office of the Registrar. College of Business related transactions are processed by the College of Business Advisement Center.

For graduate students, they should contact Graduate Admissions as most graduate programs have a process that requires specific program admission.

No. Each minor specifies the degrees it can be paired with. In the below example, the Nutrition minor can be paired with a BA, BS, and BSN degree, but not with other degree types.

Additionally, some departments may have restrictions related to particular major/minor pairings within the department. Please refer to the corresponding department portion of the undergraduate catalog if you have questions about departmental restrictions.

Yes. If the department is willing to allow the student to pursue the minor as a personalized minor, this would allow an avenue for the student to pursue a minor not typically available. Additional information about this including the form the department uses to approve the request can be found on the catalog's personalized minor page.

No. A minor must be awarded as part of an earned degree. Therefore:

• Students may not enroll at the institution to pursue a minor only.
• A student may not attempt to earn a minor post-graduation and seek to attach it to a previously awarded degree.

These rules are covered as part of the University's General Baccalaureate Policy.

Yes. A student may enroll for the purpose of pursuing only a certificate. The admission process to be followed is the same followed by a degree-seeking student. However, some certificates do have admission requirements that required a minimum number of credits to have been earned in order to be eligible to pursue the certificate.

No. Missouri State University's catalog of graduation policy allows for students to have separate degree (general education/Core 42), major, minor, and certificate catalogs. The degree audit will read Banner to identify the catalog entered for each independent item and will pull the corresponding requirements into the degree audit accordingly.

NOTE: When using a "what-if" degree audit, it is not possible to enter different catalog terms for each section, so be mindful of this when using the "what-if" audit feature.

The student will have separate degree audits for each degree and/or certificate. This is also how it works for students who are admitted to a future graduate program in terms of having access to their undergraduate and graduate degree audit. In these situations, the user may toggle between degree audits by clicking on the degree drop-down box found in the upper-right portion of the student’s degree audit.

No. You may encounter a situation where a student has such a major during their initial semester of admission as it is made available in the admission application cycle since students may not understand the structure of how a pre-professional code works, but this is not a major with which a student can graduate. During SOAR or the student's initial semester, the student should receive advice that the pre-professional designation is not an official degree program and rather an interest indicator that is attached to a corresponding official program. Pre-professional interest is not listed on a diploma, degree audit, or transcript.

Yes. Per the University's General Baccalaureate Degree Policy, the following items may substitute in place of the required minor:

• A second major of the same degree type.
• A second major of a different degree type. This will require degree audit adjustment to waive the minor requirement. This is typically done towards the end of the student's enrollment at the University to ensure a minimum amount of coursework was completed to earn a minor in case the student dropped the second major and need to revert back to pursuit of a minor.
• A previously earned Bachelor's degree. This will require degree audit adjustment to waive the minor requirement.

Items that may not serve as an alternative to a minor requirement include the following:

• An additional option for majors that have multiple options available.
• A certificate.

Officially in the Banner system, they cannot. Unofficially, we can work with students who wish to pursue this. Below are the steps that would need to be followed to do so.

• A student cannot officially be an undergraduate and graduate student in Banner at the same time. Therefore, the would need to be officially classified in Banner as pursuing the graduate degree (so that the student would be eligible to register for graduate classes.)
• Since the undergraduate program would not be “officially declared” on Banner, the student will not be able to use a current degree audit. The student will need to monitor requirements by running a “what-if” degree audit for the certificate for the catalog year they are pursuing. It is recommended that the advisor record the catalog information in Advising Notes for reference.
• Since the undergraduate program would not be “officially declared” on Banner, the student would not be able to use the online Application to Graduate through My Missouri State as the undergraduate program would not be a selectable option. They would want to use the printable version of the Application to Graduate and submit this to Registrar@missouristate.edu. In the Additional Comments section, the student should say the following: “I’m pursuing this UG program while also pursuing a GR degree, which is why this undergraduate program is not declared. See my advising notes for further detail.”
• Assuming all requirements are met at the end of the intended semester of graduation, we will post the undergraduate program to the transcript despite the program not being “officially declared” in Banner.
• If the student finishes their graduate program before finishing their undergraduate program, the student would be switched back to undergraduate status after being cleared for graduation with the graduate degree, which would restore the student to regular undergraduate functionality as it relates to degree audit and ability to apply to graduate.
• Any financial aid implications should be discussed with the Office of Student Financial Aid.
• Keep in mind that the advisee would not appear on any department or program related student lists, so the student may not receive communications sent by the department to such students.
• If any exceptions are needed towards the undergraduate program, you will need to work with the Office of the Registrar to arrange to process these.

Per the University's General Baccalaureate policy, students who re-enroll after one calendar year or more (a combination of spring/summer/fall), the student is readmitted under current program requirements. If a department wishes to allow the student to be readmitted to their previous catalog, the department head just needs to send an email to Registrar@missouristate.edu giving permission for the student to be readmitted to their previous catalog. For education related programs, this may not always be possible if state certification requirements have changed since last enrolled.

Major, minor, or certificate GPA is made up of the following by default:

• The passed courses that are being applied to requirements within the respective major, minor, or certificate block on the degree audit.

General education (or Core 42) GPA is made up of the following by default:

• The passed courses that are being applied to requirements within the respective major, minor, or certificate block on the degree audit.
• Failed courses that could have been applied to requirements within the respective major, minor, or certificate block. Those courses do not appear within the block and are instead listed in the Audited, Failed, Dropped, Repeated section of the Degree Audit.

Failed course that are part of the general education or Core 42 GPA may potentially be eligible to be included if they are excess courses that will not be repeated to fulfill a requirement. For example, pretend the student had a requirement of "1 Course in ABC 123 or ABC 234" and that the student originally failed ABC 123. Currently, the failed ABC 123 would be included in the general education/Core 42 GPA.  If the student planned to repeat ABC 123 in the future, the later ABC 123 attempt would automatically replace the earlier ABC 123 failed attempt through the natural repeat process.

However, if the student decided not to repeat ABC 123 and instead meet the requirement by successfully passing ABC 234, ABC 123 becomes an excess course at that point that is no longer being used to fulfill a requirement. In those cases, it can be manually removed from the general education/Core 42 GPA upon request. Such a request should be sent from the student's (or academic advisor's) email account to Registrar@missouristate.edu so that Office of the Registrar staff can review the request and process if applicable. NOTE: this only affects the corresponding general education/Core 42 GPA. It does not affect the MSU cumulative or combined cumulative GPA.

These holds are designed to encourage the student to be admitted to their undergraduate degree program so as to lock in their graduation requirements. These holds are applied to students who 1) have declared programs with admissions requirements to which they are not yet admitted or 2) are undeclared majors. DG holds are applied to students who have completed 75-99 credits and DX holds are applied to students who have completed 100 or more credits.

They are applied twice per academic year. They are generally applied a few days before the class schedule becomes available for the fall and spring/summer semesters respectively. Departments which have programs with admission requirements are given a couple of weeks advanced notice so they can submit degree program admissions in advance of the application of the holds.

At the time the hold is applied, the student receives an email explaining the purpose of the hold and with instructions on how to resolve the hold. They generally receive this about two months prior to the start of sequenced registration, and the email encourages the student to resolve the hold well in advance of the beginning of registration.

• Become admitted to the declared program, at which point the office processing the transaction can remove the hold.
• Change programs to a program that does not have admission requirements, at which point the office processing the transaction can remove the hold.
• If not eligible for admission, the student may request temporary clearance to register for the upcoming semester. To do this, the student should log into My Missouri State and navigate to Registration > My Registration > Registration Status. From there, click on the DG/DX hold link which will allow the student to submit the request. For DG hold students (those with 75-89 undergraduate hours), this request has to be approved by the department head. For DX hold students (those with 90 or more undergraduate hours), this clearance has to be approved by both the department head and college dean. Once approved, the student will receive an email letting them know the hold was removed and that they may register as long as no other registration issues exist.

• 120 minimum undergraduate credit count.
• 40 hour upper-division credit count.

• General education or Core 42
• Major, minor, or certificate requirements
• Other related requirements

Since pass/not pass does not normally apply and spring 2020 was a one-time exception, all applicability to general education and program requirements had to be done manually through course exceptions. The following transactions done post-spring 2020 may necessitate additional manual intervention:

• Student adds an additional program (such as a minor or certificate) that the pass/not pass course is applicable towards.
• Student changes programs and the change is to a program that the pass/not pass course is applicable towards.
• Student change the catalog they are pursuing for their program, which would break the originally applied exceptions and they would need to be reapplied as applicable.

They do not directly. A pass/not pass course has no GPA affect in terms of inclusion into GPA hours and quality points earned. They can indirectly affect a GPA when they are used to replace a previously graded attempt. For example, if a student earned a "D" in a course previously and repeated the course as a pass/not pass course, the "D" would end up excluded from GPA and the new "P" attempt would have no GPA impact, so the net results would be the removal of the "D" from the GPA calculation. Of course, the new attempt would be subject to the usability limitations of pass/not pass coursework.

Often advisors are prompted to ask this question when they notice that a student is enrolled in a program course but the course is not applying towards the program requirement. To confirm if the student is taking the course on pass/not pass, you can look at the course's grade mode on the Student Schedule Detail as found on the Student Information Menu in My Missouri State.

A common misunderstanding is that this is done through the degree audit. It is done instead through the University's Transfer Credit Reevaluation and Preapproval system, which is administered by the Office of Admissions. This can be accessed in the following ways:

• By the student through My Missouri State > Student tab > My Transfer Info channel.
• By the authorized department head through My Missouri State > Teaching and Advising tab > Faculty and Advisor Resources.

This system utilizes a workflow system to route the student's requests to the appropriate approver. The approver's decision is recorded as an advising note and routed to the Office of Admissions for processing, where it submits to a hub for later processing. It also appears in a column on the student's transfer evaluation indicating an approval has been made but not yet processed. The approver will be able to indicate if this is a one time approval just for the student or a permanent change that will prompt a change to the University's Transfer Equivalency Guide. Once processed by Admissions, the change is picked up in the degree audit during overnight updates.

Questions about this system should be directed to the Office of Admissions.

There are multiple reasons that a transfer reevaluation may be more beneficial than a course exception. These reasons include the following:

• Course exception apply only to an individual student. If the department head wants to make this a permanent reevaluation, doing so would eliminate the need to continue to make exceptions for the same transfer course over and over in the future.
• A course exception has no impact on the prerequisite system for course registration. So, if a department substitutes a ABC 000 elective course for ABC 123 rather than reevaluate the course as ABC 123, the course maintains its evaluation identity. So, if the student tries to register for a course that has ABC 123 as a prerequisite, a substitution does not help that situation while a reevaluation does.
• Applicability to the upper division course requirement is based on course evaluation. So, if a course was evaluated as ABC 000 and you substituted it for ABC 345 instead of doing a transfer evaluation, it would continue to count as lower-division since ABC 000 is a lower-division course. If you reevaluate it as ABC 345, it would count towards the upper-division requirement.
• Course evaluations would be made based on the best applicable decision for the course. A department would not want to miss an opportunity to provide a more accurate transfer equivalency solely because "an easier way" existed to administratively not have to submit a transfer reevaluation request at the time. Plus, if the reevaluation causes the course to now naturally apply to the requirement, a course exception would no longer be needed.

The University's Transfer Equivalency Guide maintained by the Office of Admissions allows users to look up how classes will transfer to the university. Search options include to search by institution (See how courses transfer to Missouri State) or to search by course to see what institutions offer an equivalent to a specific MSU course (Search for an equivalent course at another college).

If they have been out for more than a calendar year, they will need to apply for readmission to the University in order to become eligible to register again. If they were suspended at the time they left, they will additionally need to apply to be reinstated through their academic dean.

By default, they will be admitted under the current general education. Upon their request, they may be returned to their previous general education requirements if they were within 2 or less courses of completing it. This can be checked by running a "what-if" degree audit for their previous general education catalog term.

By default, they will be admitted under the current program requirements. Upon request of their department head, they may be returned to their previous program requirements. There are some limitations that may apply if they were previously pursuing a program that is no longer offered by the University or if the program was education-related and state teacher certification requirements have changed.

Contact the Office of the Registrar at Registrar@missouristate.edu to request for the student to be pulled into Degree Works. The Office of the Registrar has a process (provided the student's academic record is in Banner versus microfilm, which is generally students last here prior to 1982/1983) they can run to pull the student into Degree Works. Keep in mind that it will show the student's previous requirements, which may not even be programmed in Degree Works, but you would be able to run "what-if" degree audits for the current program requirements until such time that the student was readmitted to the University under a current program.

Students can repeat courses post-graduation to improve (or lower) GPA. There are a few things to know about that:

1. The repeated course needs to be through MSU as opposed to transfer. The reason for this is that once a student is no longer a degree-seeking UG student (since the student would be enrolled as a post-baccalaureate non-degree student at that point), they are no longer eligible to have transfer work transferred in for evaluation.
2. Earning a lower grade post-graduation would not negatively affect the degree already awarded. For example, if their major had a “C or better” requirement and they repeated it and earned a “D,” we would not revoke the previously earned degree.
3. They would look like any other repeated course on the transcript. The original attempt would end up being marked as excluded and the new attempt would be marked as included. It would factor into the cumulative GPA accordingly, moving the GPA up or down depending on the grade earned.
4. Cumulative GPA changes post-graduation do not impact scholastic honors eligibility as applicable. It is based on the final GPAs at the point of original graduation and is not changed.

No. Minors may only be awarded as part of an earned degree. They may not be completed post-graduation and added retroactively to a previously awarded degree. This is specified in the University's general baccalaurate degree policy (see the Minors section).

No. While a student can pursue multiple options, they must be earned and awarded during the same semester of graduation as we cannot award a student the same major multiple times in different semesters. This is specified in the University's general baccalaurate degree policy (see the Additional Undergraduate Degree and/or Major section).

Yes. Certificates are independent credentials and can be pursued after graduating with an undergraduate degree. The student will need to reapply for admission as a degree-seeking undergraduate student through Undergraduate Admissions. As part of the readmission process, the student will indicate the certificate that they wish to return to pursue.

• Check to see if the student has applied to graduate. Even if all requirements are in order, the student will not be reviewed for eligibility if they do not apply. The easiest place for advisors to see this is at the end of the Student Information box on the Advising Notes page. If a student has a declared semester of graduation (meaning they have formally applied), it will appear as follows:

If the student has not applied to graduate, it will display as "undeclared" and will appear as follows:

• Check the student’s audit to look for the combination of 98% degree progress (which is the default if all items are met but part of those items are currently in-progress) paired with an “in-progress” indicator in the degree block. If you have the percentage but don’t have the “in-progress” indicator, it means there is still an unresolved item on the degree audit.
  
  
  
  Ensure the student is not repeating a previously passed course for grade improvement as such situations can affect graduation eligibility if not taken into account. There is a warning message on the degree audit about this. Methods for checking this include comparing the student’s current registration to a transcript of their previous coursework or using the Administrative Audit to look for these scenarios. For those not familiar with using the Administrative Audit, instructions can be found at the end of the corresponding Degree Works User’s Guides.
• Note: For graduate graduation candidates, any questions about audit status should be directed to the Graduate College as they program the degree audit and provide the graduation clearance review for graduate students.

The student should apply for summer graduation when filing their Application to Graduate. Summer applicants are given the option of selecting their semester of commencement participation as part of the application process, so the student will be able to select spring or fall commencement participation (since there is no summer commencement ceremony) at that time.

Items that appear on the diploma and transcript are the following:

• Student name
• Degree (or Certificate)
• Major (including title of individualized majors)
• Scholastic Honors as applicable

Items that will not appear on the diploma but will appear on the transcript are the following:

• Minors as applicable
• Program options

Items that will not appear on a diploma or transcript are the following:

• Unofficial emphasis. Some programs have a group of electives where students are encourage to pick some combination as an "emphasis" but it's not something that is part of the official program code or option title.
• Foreign language studied as part of the Modern Language major as the language is not part of the option title.
• Program accreditation information
• Extra-curricular activities

Students receive one diploma per degree. As an example, if a student earns two Bachelor of Science majors, they will receive one Bachelor of Science diploma with both majors included. If a student earns one Bachelor of Science major and one Bachelor of Arts major, they will receive two diplomas (BA, BS). Certificates are issue on the same paper used to produce diplomas. Additional information about these requirements can be found on the diploma policy page.

These dates can be found on the University's Academic Calendar page.

Students who have pending issues (e.g. incoming transfer work, incomplete grades, pending course exceptions) must resolve their graduation deficiency no later than the last day of June for the spring semester, the last day of August for the summer semester, and the last day of January for the fall semester. Students who do not resolve their pending issue by the deadline will need to reapply for a future semester of graduation.

No. The University does not prevent a student from graduating due to a hold. Depending on the hold, it can block the release of the student's diploma and/or transcript until such time that the hold has been resolved, but the student still would have been officially cleared for graduation on-time.

It will be the semester in which the issue is resolved and the student successfully files for graduation. For example, let's say a student applied for spring 2020 graduation but was not officially cleared because their transfer work did not arrive on time. In September, the student had their transcript from the other institution sent to MSU and reapplied for graduation for fall 2020. Their official semester of graduation (what's recorded on their transcript and diploma) would be fall 2020.

Yes. The easiest place to see this is through your Advisee List. Under the "Select advisees to display" section, you will find a "Show advisees who have applied for graduation this semester."

Additionally, Bear Intelligence/ARGOS users can access a report that lists students who have applied to graduate. There are a number of filters available including level/college/department/program. An additional filter is to filter by academic advisor. The report is called Graduation Candidates for Advisors/Departments/College and can be accessed at:

ARGOS>Student>Campus-wide Graduation>ODSPROD-Graduation Candidates for Advisors/Departments/Colleges

On the Wednesday and/or Thursday of the week before a new semester begins, the Office of the Registrar and the Graduate College participate in a process called Student Type After Graduation. For students who were successfully graduated and who are no longer pursing a degree, they are changed to post-baccalaureate (for UG graduates) or post-Master's (for GR graduates) status and their advisor is inactive effective the upcoming semester. For students who are continuing on to pursue an additional program, their advisor is kept active as applicable.

Yes. There is a Graduation Information for Academic Advisors website. This site provides greater details about items such as:

• How the application to graduate process works.
• The most common graduation deficiencies for both undergraduate and graduate students.
• Detailed instruction on how to run and understand the ARGOS graduation candidate report.
• Explaination of the advisor's role in graduation.
• Frequently asked questions about Commencement and the graduation clearance process including timelines for when graduation deficiencies must be resolved.

While the online Application to Graduate through My Missouri State is the preferred method for graduation application, a fillable PDF version is available for those who are unable to utilize My Missouri State. They would want to use the printable version of the Application to Graduate and submit this to Registrar@missouristate.edu.

Advisor access is granted through Information Security, which can be reached at InformationSecurity@missouristate.edu. The Office of the Registrar does not need to be contacted in these situations.

No. This role is automatically granted to those given advisor access. This access is apply overnight following the day that the advisor access was granted.

There are only two access roles that the Office of the Registrar is the contact office to grant.

The first is for student workers/graduate assistants who need to be able to access degree audits for other students related to their work role. Access of this nature is very limited and is granted only for specific student worker/graduate assistant roles that require this level of access to perform required job functions.

The second is for course exception access. Department heads or school directors are permitted to have this access by default. The Graduate College also authorizes graduate program directors to have this access. Other individuals who wish to have this access must be approved by their cooresponding department head or school director. This permission (along with the name and M-number of the individual to be approved) should be sent to Registrar@missouristate.edu.