Contracts

Part 1: What Requires a Contract

Guest Speaker
D.J.
Equipment Rental
Musical Entertainment
Off-Campus Venue Rental
Other – Contact SOFAC

Part 2: Direct Payment or Reimbursement

1. If yes, complete the following
  1. University Addendum
  2. Independent Contractor
2. If no, complete the following
  1. Contract for Services
  2. University Addendum
  3. Independent Contractor
1. If yes, complete the following
  1. Vendor Registration Form
1. If yes, paperwork is required 20 business days before the event
2. If no, paperwork is required 10 business days before the event
1. If yes, complete the following
  1. University Addendum
2. If no, complete the following
  1. Contract for Services
  2. University Addendum

Part 3: Paperwork and Descriptions

Contract for Services: This form should be utilized when there is no standard contract provided by the contracted party. Completion of this form stands as a formal contract between the two parties. If a standard contract is provided for the contracted party, this form is not necessary.
University Addendum: This form should be utilized when any contract is created which will utilize Student Involvement Fee dollars (SOFAC funds). The document outlines specific requirements and standards that should be agreed upon by both parties of the contract and should be included with either a standard contract provided by the contracted party or with the Contract for Services form.
Independent Contractor Form: This form should be utilized when any contract is created with a party external to Missouri State University and collects important information regarding the contracted party for IRS tax regulations. This form should be utilized with either the Contract for Services form or a standard contract, and the University Addendum form whenever a student organization is requesting payment directly to the contracted party.
Vendor Registration Form: This form should be utilized when SOFAC is to directly pay and individual/company who has not been paid previously by Missouri State University. The form allows the party to be added to the Missouri State system to be able to be paid

Part 4: Submit with SOFAC Request

Once you have collected all the necessary contract documents, include them with your SOFAC request form and submit them all to SOFAC. Submissions are accepted in person at the Office of Student Engagement (PSU 127) or via email at SOFAC@MissouriState.edu.