January 9, 2014 Minutes

Presiding Officer: Andrea Weber

Actions of Meeting

Roll Call

  • Roll call was conducted using sign-in sheets
  • Members in Attendance: Teressa Arnette, Catherine Beck, Christina Bowles, Kelly Cara, Addie Douglas, Brian Edmond, David Falls, Scott Fiedler, Andrew Garton, Sandy Johnson, Sharon Lopinot, Yvette Medley, Janelle Melton, Allison Overmyer, Charles Schoneboom, Gary Stafford, Andrea Weber, Karen Willde, Ryan Wilson
  • Proxy Members in Attendance: None
  • Members Absent (Excused): Tara Benson, Dixie Williams
  • Members Absent (Unexcused): Ian Alaimo, Paul Essel, Lindsey Kolb, Robert Moore, Brenda Stewart
  • Guests in Attendance: Marilyn Robertson

Call to Order

  • Staff Senate had quorum
  • Meeting called to order at 11:03 AM by Chair, Andrea Weber

Approval of Agenda

  • Agenda was emailed prior to meeting
  • Motion to approve agenda with no changes by Ryan Wilson
  • Second by Allison Overmyer
  • Agenda approved unanimously

Approval of Minutes

  • December meeting minutes were emailed prior to meeting
  • Motion to approve minutes with no changes by Ryan Wilson
  • Second by Karen Willde
  • December minutes approved unanimously

Chair Report

  • Congratulations to all staff who were recognized at the annual staff recognition luncheon
  • BOG meeting was December 11 – the governors are very supportive of staff and give a lot of feedback to Andrea when she speaks on behalf of staff
  • Thanks to Brian Edmond for his work collecting donations for Isabel’s House
  • Thanks to Allison Overmyer for her work on the SEUSA Committee

Chair Elect Report

  • If you need a new name placard, let Scott Fiedler know
  • T-shirt sales – about 100 shirts sold at the annual staff recognition luncheon on 1/8/14
    • Shirts sold out at the event, and more were ordered
    • In future, shirts will be available at the MSU Bookstore
    • Perhaps we should increase the product selection to include other items
    • All sales will benefit the Staff Scholarship fund
  • Next step is to work on the dress shirts available for offices or individuals to purchase
  • Pediatric Nurse Task Force – Meeting with Dr. Muegge on Jan. 21 at 1:30 PM in the THWC conference room to discuss the possibility of offering pediatric care on campus
  • Staff Development Incentive Program Task Force
    • Meeting just before break with not many people in attendance
    • There are a lot of questions without a lot of answers at this point
    • The committee will need to take time to research and investigate, and Scott needs a lot of representation from staff on this task force

Past Chair Report

    • No report

Secretary/Treasurer Report

  • Budget balances
    • Operating budget (A account)
      • Balance is $1465.06 (no change from last month)
    • Activity budget (B account)
      • Current balance is $2,913.35
      • This month’s assets:
        • $705.59 in net asset carryover
        • $703.60 from Denim Day luncheon
        • $2,360.00 from shirt sales and donations
      • This month’s charges:
        • $924.34 cost of Denim Day shirts
        • $100.68 cost of ribbon
      • Anticipated donation to Lee National Denim Day - $2,038.58
      • Anticipated end balance - $874.77
      • Petty cash on hand is $125
    • Foundation fund (Scholarship account) – report by Scholarship Committee (below)
  • Staff Senate funding request form
    • $27.76 requested by Scholarship Committee for table tents at recognition luncheon
    • Full amount approved by Executive Committee; charge will come out of A Account

Director of Staff Relations Report

  • Committee Reports
    • Bylaws – No report
    • Denim Days Committee – No report
    • Public Affairs Committee – No report
    • Public Relations Committee – Kelly Cara
      • Rather than attending orientation, will begin to send email invitation to new employees
      • Working on Staff Senate video this semester
    • Scholarship Committee – Andrew Garton
      • Final expected balance = $4,314.81
        • Once $500 given out this year, remainder will be $3,814.81
        • Total raised this year $1,076
        • Ovations concessions on Tues., Feb. 25 men’s basketball (final men’s home game and senior night)
          • Working the cash registers, filling drink cups, passing out food
          • Wear black pants, close-toed shoes, and a white shirt; Ovations provides an over shirt
          • Second annual benefit luncheon to be combined with Admin Prof. appreciation lunch on Wed. April 23, 11 AM-1PM in PSU ballroom
            • Chartwell’s pays for set-up fees
            • We get to reap all the benefits
            • May do a raffle during the luncheon
    • Staff Activities – No report
    • Staff Excellence in University Service Awards –Allison Overmyer
      • Awards were given out at the staff recognition luncheon yesterday
      • May look back at criteria to ensure that employees who are on campus when nominated can be selected (regardless of last date of employment)
    • MSU Administrative Professional Forum Committee – Sandra Johnson
      • Next forum February 5 – Procurement updates (PCards, purchases, etc.)
      • Working on getting this in the LMS
      • Fliers are printed and ready to distribute
      • Committee meets next week to discuss spring topic
    • Public Arts Committee – No report
    • My Ideas Committee – Allison Overmyer
      • Needing to do more research on some of the ideas prior to selecting
    • Faculty Senate – Sandra Johnson
      • Meeting next week
      • This year Faculty Handbook is being completely reviewed and revised as needed
      • Links to resources on the changes can be found at Provost’s Website
    • Sustainability Committee – Ryan Wilson
      • Zip Car: rental car program on campus
      • Have a contract with Enterprise which may cause problems with the Zip Car idea
    • Admin Budget Committee – Andrea Weber
      • Meeting in two weeks
      • Will be discussing staff raises

Old Business

  • None

New Business

  • Are campus-wide events from the President’s Office posted early on the calendar or only sent out in an email? Sometimes we need earlier notice.
    • Andrea will ask Kristen in the President’s Office

Announcements

  • Welcome to Addie Douglas, our new senator

Open Forum

  • None

Adjournment

  • Motion to adjourn by Ryan Wilson
  • Second by Allison Overmyer
  • Meeting was adjourned at 11:35 AM by Chair, Andrea Weber

Minutes respectfully submitted by Kelly Cara, Secretary/Treasurer