April 7, 2011 Minutes

Actions of Meeting

Agenda Item: Call to Order

Staff Senate has quorum, and was subsequently called to order by Chairperson Tabitha Haynes.

Agenda Item: Roll Call

Attendance roll call was conducted and recorded by Secretary Matthew Stublefield.

Agenda Item: Approval of Agenda

The agenda was emailed in advance of the meeting.

Tabitha Haynes moves to amend the Committee Reports section to add a report by Dixie Williams as Director of Staff Senate Relations, as well as an announcement about the new food service contract.

Motion to approve as amended made by Cathy McFall and seconded by Dixie Williams. The vote to approve was unanimous.

Agenda Item: Open Forum

Jenifer Kautzman presented on the Veteran Services Food Drive. Veteran Services has recently merged with Adult Student Services and they have a variety of new initiatives, including building a food bank for students whose military benefits are often delayed in disbursement.

Agenda Item: Approval of Minutes (03/3/2011)

Cindi Barnett pointed out a typo on the second page in the second paragraph. She also clarified that locker rooms may or may not be for visiting sports teams, and suggested we change it to "athletic teams."

Motion to approve minutes as amended was made by Dixie Williams and seconded by Cindi Barnett. The motion passed with unanimous approval.

Agenda Item: Executive Committee Report

Tabitha Haynes reported on the last executive committee meeting, which focused on the Shared Sick Leave proposal. This proposal has been submitted to Dr. Cofer, Paul Kincaid, and Ken McClure. It has gone to Legal Counsel and Human Resources for a more in-depth review. Upon reconstitution of the Fringe Benefits Committee, it will be submitted to them, but we do not know when this will be done.

Matthew Stublefield is continuing to work on Staff Senate Representative Nominations and Voting. He will submit an item to Chuck Busby for the Provost Communique to try and drum up more nominations.

Agenda Item: Committee Reports

Report by Dixie Williams, Director of Staff Senate Relations. Current committees are disbanded under the new bylaws and new work groups will be formed where necessary.

We will be creating a short online submission form for ideas to be submitted to Staff Senate, which may drive work group creation.

Agenda Item: Unfinished Business

No unfinished business.

Agenda Item: New Business

Matthew Stublefield moves to open the floor for Staff Senate Executive Committee nominations. This was seconded by Dixie Williams.

For position of Chair-Elect, Dixie Williams and Matthew Stublefield were nominated.

For position of Secretary, Andrea Weber and Matthew Stublefield were nominated.

It was noted that if Dixie Williams is voted Chair-Elect, the bylaws would have to be amended to allow longer senator term limits to accommodate people becoming Chair-Elect in their third year.

Agenda Item: Announcements

Bears Bringing Hope seeks to raise $30,000 for Japan in 30 days through the Office of Student Engagement. Money raised will go to Convoy of Hope and Springfield Sister Cities.

Relay for Life is scheduled for April 8th, 6 p.m. to 6 a.m.

The Wall of Fame committee has met and found that only two staff members had been nominated, the lowest ever. Staff Senate should have greater involvement in nominating staff members to the Wall of Fame in future years.

The food service contract has been awarded to Chartwells, which will transition in on May 15th.

Adjourned