P-Card Decline

If a P-Card is declined the cardholder will need to contact the Procurement Card Coordinator in Office of Procurement Services or their Department Procurement Card Coordinator for assistance.

Below are some reasons for a P-Card being declined:

• The transaction is above the single transaction limit.
• The P-Card has exceeded its monthly limit.
• The vendor is setup with a restricted merchant category code.
• The P-Card is being processed outside of the United States.

A vendor with a MCC (Merchant Category Code) that sells products that are considered unallowable on the P-Card will be declined. Kindly remember that unless a vendor attempts a transaction on a P-Card there is no way of identifying what their MCC code is.

If a cardholder anticipates that their card may get declined by a certain vendor, they may inform the Procurement Card Coordinator so that their card can be temporarily opened to allow a larger group of MCC’s to be processed. This does not guarantee that the card will be accepted but it minimizes the risk of the card being declined.