P-Card Food Policy

Food purchases below $100 are NOT allowed on the P-Card!

On Campus Event:

Above $200, the event needs to be catered by Chartwells or you will need to request a waiver from Chartwells. A copy of the waiver will need to be kept on file with the receipt. For any waivers, kindly contact Teri Trickey, Chartwells Catering Director at TeriTrickey@MissouriState.edu.

Off Campus Event:

If above $100 – You will need to complete the P-Card Food Hosting Form and send (via email) to IsaacBalasundarm@MissouriState.edu prior to the transaction. You must also obtain an itemized sales receipt for the transaction. You will need to attach a copy of the P-Card Food Hosting Form to the sales receipt to be uploaded to the P-Card system.

Pizza for On Campus Events:

• You do not ‘have’ to use Little Caesar’s for your P-Card purchases. You can buy from any vendor, including off-campus vendors.
• You no longer have to get a waiver from Chartwells for pizza purchases above $200.
• The purchase will have to be above $100 in order to be on the P-Card and the P-Card food hosting form will need to emailed in prior to the purchase.

The P-Card is NOT allowed for following the food transactions:

• Alcoholic beverages.
• Foundation-funded purchases.
• Employee travel expenses that are reimbursable under the University's travel policy.
• Hospitality or entertainment expenses.
• Any food expenses incurred in regard to candidates.