Pick-Up Checks and Rush Payments

                                  Check Printing

For effeciency, Checks are only printed once a day. In order for a check to be ready by noon on a particular day, paperwork must be received with all approvals by the Accounts Payable office on the fourth floor of Carrington and marked as RUSH by 3:00 PM on the prior business day. 

                       Rush/Priority Designation

A rush payment has the highest priority. The payment request or purchase order will be paid before any other payment request or purchase order. Items considered rush:

  • Payroll
  • Postage, paying the Postmaster 
  • Rents
  • Travel Advances
  • US Citizen/Immigration
  • Utility bills, usually not on a payment request, and directly from Energy Management
  • Voyager, fuel bill

A priority payment has the next highest priority. The payment request or purchase order will be paid after the rush payments, but before the regular payments. Items considered priority:

  • Accounts Receivable requests
  • Bursar Vouchers, process as indicated
  • Capital projects
  • Collection/Litigation
  • Human Resources requests
  • Invoices over 30 days old
  • Invoices with discounts
  • People payments for officials, cooperative teaching, performers, etc.
  • Registrations/Memberships/Subscriptions
  • Requests from the Perkins Loan area
  • Telephone bills
  • Vehicle payments

                                  Pick-Up Checks

To maintain better internal control checks that can be held for pick-up:

 

  • Financial Aid

  • Human Resources insurance checks

  • Officials, WBB/MBB only

  • Payroll

  • Performers

  • Perkins

  • Postage

  • Residence Life background checks

  • Student Engagement, student organizations only

  • Travel Advances

  • TRIO

  • Visas for travel and immigration

Other payment requests or purchase orders marked hold for pick-up will be reviewed and determined if they need to be held for pick-up.