1046 Deputy Compliance Officer

POSITION IDENTIFICATION

TITLE Deputy Compliance Officer

CLASSIFICATION NUMBER 1046

GRADE 47

CLASSIFICATION Exempt

IMMEDIATE SUPERVISOR General Counsel & Chief Compliance Officer

GENERAL FUNCTION

The Deputy Compliance Officer assists the General Counsel & Chief Compliance Officer in ensuring that the University maintains compliance with all applicable laws and regulations (including, without limitation, Title VI and Title VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972; the Civil Rights Act of 1991, the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990 (“ADA”), Age Discrimination in Employment Act of 1967 as amended (“ADEA”), the Family Educational Rights and Privacy Act (“FERPA”), and the Health Insurance Portability and Accountability Act of 1996 (“HIPAA”)). The Deputy Compliance Officer serves as a liaison between the General Counsel, the Director of the Office for Institutional Compliance, and the Director of Human Resources, in terms of monitoring, recommending, and implementing policies and procedures regarding the University’s regulatory compliance obligations. The Deputy Compliance Officer also serves as the ADA Coordinator for the University system and, in that capacity, supervises the Disability Resource Center.

MINIMUM ACCEPTABLE QUALIFICATIONS

Education: A Bachelor's degree is required, preferably in Human Resources Management or a related field. A Master’s degree in Human Resources Management or a related field is strongly preferred.

Experience: At least three (3) years of employment in an affirmative action/equal opportunity/compliance management position is required. Equal Opportunity, Title IX Compliance, and Disability Compliance experience in higher education is preferred. Knowledge of government agencies and their regulations, at a policy level, as well as thorough knowledge of Title VI, Title VII, Title IX, Section 504, and the ADA are required. Knowledge of discrimination experienced by specific protected classes, as identified by federal and state enforcement agencies, is required. Experience in presenting training programs and workshops on compliance topics is required.

Skills: Demonstrated ability to design, develop, and implement programs and services in response to regulatory compliance needs is required. Effective oral, written and interpersonal communication skills and strong quantitative skills are required. Computer competency, particularly in the use of computerized applicant and employee databases and similar computer applications, is required.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Works closely with the General Counsel & Chief Compliance Officer, the Director of the Office for Institutional Compliance, and the Director of Human Resources to ensure that the University is compliant with its various regulatory compliance obligations.

2. Serving as the University’s system-wide ADA Coordinator, ensures the University's compliance with all applicable laws and regulations regarding services for persons with disabilities by receiving and assessing requests for the provision of reasonable accommodations for faculty and staff; supervising the Disability Resource Center and overseeing the student disability accommodations process; provides training on accessibility and disability rights and discrimination; and recommending appropriate solutions and advising senior administrators on topics such as disability rights and issues, attitudes regarding persons with disabilities, reasonable accommodations, technology, facility access, and other barriers.

3. Ensures the University's compliance with all applicable laws and regulations regarding the free exercise of religion by receiving and assessing faculty, staff, and student requests for the provision of religious accommodations.

4. Ensures the University's compliance with all applicable laws and regulations regarding pregnant and parenting individuals by receiving and assessing faculty, staff, and student requests for the provision of pregnancy and/or parenting accommodations.

5. Assists the General Counsel & Chief Compliance Officer in ensuring that the University is compliant with its FERPA and HIPAA obligations through the implementation of policies and procedures, provision of training, and investigation of complaints alleging violation by University personnel of these federal statutes.

6. Remains current as to developments in regulatory compliance obligations impacting the University system, and provides essential training regarding same to University administrators, supervisors, and other employees as appropriate, by designing, developing, scheduling, and conducting specific workshops and in-service training sessions.

7. Ensures that University policies and procedures are compliant with current regulatory obligations and prepares and recommends revisions to same when appropriate.

8. Develops a network of informed representatives of the University community which promotes an awareness and understanding of the University's commitment, activities, and efforts regarding accessibility and universal design through avenues including by chairing the President’s Council on Accessibility, and chairing and/or serving on other committees as assigned (e.g., BIT, ERM), providing education and training to designated University employees, and other appropriate approaches.

9. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses as required by the General Counsel & Chief Compliance Officer.

10. Contributes to the overall success of the University by performing all other duties and responsibilities as assigned.

SUPERVISION

The Deputy Compliance Officer reports to and receives administrative supervision from the General Counsel & Chief Compliance officer, and functions independently within the guidelines of the University's personnel policies and regulations, coordinates with all appropriate unit heads, and exercises considerable judgment and initiative in planning, organizing, and completing assignments. The Deputy Compliance Officer supervises the Disability Resource Center. .

OFFICE OF HUMAN RESOURCES

REVISED JANUARY 2025

JOB FAMILY 4

Factor 1: Professional Knowledge, Skill, and Technical Mastery

Level 4.0 - 2300 Points: Knowledge of the principles, concepts, practices, methods and techniques of an administrative, managerial, or professional field such as accounting or auditing, financial management, business administration, human resources, engineering, social sciences, communications, education, law, or medicine. Knowledge permits the employee to complete assignments by applying established methods to recurring types of projects/problems susceptible to well-documented precedents or to schedule, plan, and carry out precedented projects. Alternatively, knowledge at this level might also permit the employee to carry out precedented projects requiring considerable experience in specific areas within higher education. Knowledge at this level is typically acquired through a combination of formal education and/or training and experience that includes a requirement for a college degree in a specific technical or professional specialty along with significant related work experience. Alternatively, equivalent knowledge requirements at this level include a non-technical or general Bachelor's degree requirement with substantial work experience or a non-specific Master's degree requirement with substantial work experience. Knowledge requirements generally also include a significant amount of related work experience and may include administrative or supervisory experience.

Factor 2: Supervisory Responsibility

Level 4.0 - 470 Points: Supervision of (a) a moderate number of operative, administrative support, or paraprofessional employees who do not exercise a full range of supervisory responsibilities over other full-time employees, (b) a small number of professional employees who exercise limited supervision of others, or (c) large numbers of student workers or graduate assistants, or some equivalent combination of the above. The incumbent performs a full range of supervisory responsibilities including performance reviews of subordinates. The incumbent is responsible for training, planning, and directing the work of permanent employees, and generally controls hiring decisions. Supervisory responsibilities consume moderate amounts of work time and may include general work planning tasks.

Factor 3: Interactions with Others

Level 5.0 - 850 Points: Interactions are highly unstructured and incumbents are often required to resolve difficult and unstructured problems. Interactions are commonly with administrators, cost-center heads, high level committees, or external constituents in order to defend, negotiate, or resolve controversial and/or long-range issues and problems. Interactions occur in situations subject to divergent views, skepticism, resistance, uncooperative attitudes, and conflicting objectives. Interactions often require high levels of interpersonal skill and require the ability to influence, interrogate, or control others through debate, persuasion, or authoritative recognition and require strong analytical and decision-making skills.

Factor 4: Job Controls and Guidelines

Level 4.0 - 850 Points: The employee operates under administrative supervision and makes decisions based on broadly-stated University objectives and available resources. Administrative guidelines are expressed in terms of project or program outcomes and deadlines with few comprehensive guidelines. Decisions are based on inadequate guidelines that require considerable interpretation and force the employee to plan all phases of the assignment. Assignments may be unrelated in function and the work requires many different processes and methods and a great deal of analysis to identify the nature and extent of problems. The work may require the employee to develop new methods and to deal with many variables, including some that are unclear or conflicting. Characteristic jobs at this level may involve directing large and/or complex programs, projects, or departments in which the work cuts across functional lines or requires dealing with unprecedented issues.

Factor 5: Managerial Responsibility

Level 5.0 - 2350 Points: Work involves primary accountability for a larger department, program, or process. Work activities involve managerial decisions that directly affect the efficiency, costs, reputation, and service quality of the department, program, or process. Work affects a limited range of professional projects or administrative activities of the University, influences internal or external operations, or impacts students, faculty, and/or staff. Work activities have a direct and significant impact on the department. Work activities also have a significant effect on the efficiency and reputation of the cost center and represent a relatively major function within the cost center. At this level would be jobs in which the incumbent may have responsibility for developing budgets, distributing budgeted funds, and exercising primary control over a moderately-sized budget.