Maintenance, Damages and Repairs

Find out the process for maintenance, damages and repairs if your department or office is using a university vehicle by emailing motorpool@missouristate.edu

Preventive maintenance

We try to keep vehicles in the best condition possible. Preventive maintenance services under contract include:

Oil change
Oil filter change
Chassis lube
Fluid check
Tire pressure check
Belt inspection
Exterior/Interior cleaning

Inspection of the vehicle may show the need for extra maintenance services. We will tell the driver, and he/she will make the decision to have those done. Extra maintenance services are separate charges.

Departments will be responsible for transporting the university vehicles to the contracted vendor. The driver must remain with the vehicle during the service.

Vehicle Usage Log

You must maintain a vehicle usage log for each state vehicle and include:

Name of driver
Date(s) used
Beginning and ending odometer readings
Destination
Purpose of use

Repairs

If a breakdown occurs outside the Springfield area, arrange for minimum necessary repairs. If a major repair is necessary, please call us.

Most repairs are under contract by the university. Some of these include:

Tune-ups
Battery testing/replacement
Alternator testing/replacement
Wheel bearing packing
Brake inspection and replacement
State inspections
Exterior/interior cleaning
Engine and transmissions

Tire repair and replacement is your department’s responsibility.

Damages

When you pick up a vehicle, inspect the vehicle for body damage. Note any damage on the trip ticket.

Your department is responsible for any damage to the vehicle beyond normal wear. We will repair vehicle damage, but your department receives the bill.