Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics

Op2.11 Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics

Purpose

The requirements in this policy are designed to facilitate Missouri State University’s (“MSU” or the “University”) compliance with the “Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act of 1998,” (the “Clery Act”). The Clery Act requires MSU to disclose specified crime report statistics on and near its campuses, to provide other safety and crime information to the campus community in an accurate, complete, and timely manner, and to maintain written policies and procedures implementing the Clery Act.

Scope

This Policy applies broadly to the entire University community, including students who are registered or enrolled in University classes or one of the University’s degree or non-degree programs (“Students”); all full-time and part-time faculty (“Faculty”); all full-time and part-time non-faculty University employees, (“Staff”); and contractors, vendors, visitors, guests, or other individuals who are participating in or seeking to participate in the University’s education program or activities (“Third Parties”).

Policy Statement

1. Publish an Annual Security and Fire Safety Report (ASFSR)
By October 1st of each year (or as otherwise required by the U.S. Department of Education), the Office of University Safety will publish an ASFSR documenting the prior three calendar years of Clery Act crime statistics, security policies and procedures, and information on the basic rights guaranteed to victims of sexual assault, dating violence, domestic violence, and stalking. All crime statistics must also be submitted to the U.S. Department of Education’s online portal. This report will be made available to all current faculty, staff, and students.  In addition, prospective faculty, staff, and students must be notified of the ASFSR’s existence and provided a copy upon request. Paper copies of the report will be available upon request from the Office of University Safety.

2. Identify, Notify, & Train Campus Security Authorities (CSAs)
MSU departments will work with the Office of University Safety to identify positions that meet the definition of a CSA on an ongoing basis and notify individuals in these roles of their obligations under the Clery Act to report any alleged Clery Crimes that they witness, or are reported to them, which may have occurred in a Clery Geography.  For additional details, refer to Op2.11-2 Campus Security Authority Training.

3. Disclose Crime Report Statistics
The Office of University Safety is responsible for gathering crime report statistics reported by Campus Safety; Dean of Students Office, Office of Internal Audit and Risk Management; Office for Institutional Equity and Compliance; Residence Life, Housing and Dining Services; Human Resources; Athletics; all Campus Security Authorities (CSAs); and from local, state, national and international law enforcement agencies.

Crime report statistics for incidents that occur on the University’s Clery geography and are reported to Campus Security Authorities will be disclosed in a variety of formats, including the daily crime log, the ASFSR, and through the U.S. Department of Education’s online portal.

Disclosures of Clery reportable crimes and policy violations occurring on the University’s Clery geography made to a professional counselor or pastoral counselor in the context of a privileged (confidential) communication, are not subject to reporting requirements under this Policy. If the information provided in confidential disclosures is believed to represent a serious or continuing threat to the safety of the campus community by the recipient of that confidential information, then that information may be shared with a CSA and, as a result of the CSA receiving the information, the information will be evaluated for Clery purposes.

4. Issue Timely Warnings
MSU will provide timely warnings in response to reports about Clery reportable crimes occurring within the University’s Clery geography, which represent a serious or continuing threat to members of the campus community. For additional details, refer to Op2.11-1 Emergency Notifications and Timely Warnings.

5. Issue Emergency Notifications
MSU will inform the campus community about a significant emergency or dangerous situation involving an immediate threat to the health or safety of MSU faculty, staff, employees, students, patients, and visitors occurring on campus.  Emergency events may be localized; therefore, notifications may be tailored exclusively to the segment of the campus community at risk.  

MSU will have emergency response and evacuation procedures in place specific to its on-campus facilities. Additionally, the emergency response procedures must be tested at least once, annually. For additional details, refer to Op2.11-1 Emergency Notifications and Timely Warnings. 

6. Respond to Reports of Missing Residential Students
MSU provides every student living in on-campus housing the opportunity and means to identify an individual to be contacted in an emergency, including whenever officials determine that a student is missing.

MSU shall investigate all reports of missing students and will notify and cooperate with other law enforcement agencies, as necessary, to further the investigation. For additional information, refer to Op5.12-3 Missing Person Policy. 

7. Compile, Report, and Publish Fire Data
The Office of University Safety will produce the information to be included in the ASFSR, which is part of the combined ASFSR.  The Office of University Safety will collect and disclose fire statistics for each on-campus student housing facility separately for the three most recent calendar years for which data are available. Each such facility must be identified in the statistics by name and street address, regardless of whether any fires have occurred.

8. Maintain a Public Daily Crime Log
MSU will maintain a daily crime log documenting the “nature, date, time, and general location of each crime” on the Springfield campus reported to the Office of University Safety within the last 60 days, and the disposition, if known, of the reported crimes. The Daily Crime Log is available within the Office of University Safety, during normal business hours, and on the University Safety website.  

9. Prevention and Awareness Programs
MSU has education, primary prevention, and awareness programs for all incoming students and new employees, and ongoing prevention and awareness campaigns for students and faculty. These programs include definitions of prohibited conduct, safe and positive options for bystander intervention, information on risk reduction to recognize the warning signs of abusive behavior and how to avoid potential attacks, possible sanctions and protective measures, procedures for reporting to campus or external law enforcement authorities, and procedures for disciplinary action.

10. Maintain a Fire Log
The Office of University Safety maintains a Fire Log in conjunction with the Daily Crime Log documenting the nature of the fire, the date the fire occurred, the date and time the fire was reported, and the general location of each fire-related incident in an on-campus student housing facility reported to any MSU official.