Facility Rental Policy

G11.02 Facility Rental Policy

All facilities owned and/or operated by the university are designed and intended to support the university’s academic mission. Although these facilities are integral to the university’s educational programs, the university makes certain of its facilities available for rent by outside parties, provided that such rental does not interfere with or unduly disrupt university activities (including, without limitation, academic classes).

Interference with or undue disruption of university activities includes, but is not limited, to a significant increase in visitors to campus; a significant increase in vehicles seeking to park on or near campus; a significant increase in vehicle traffic on the roadways that traverse or run adjacent to campus; or a significant increase in noise on campus, such that the noise can be heard inside university buildings other than the facility being rented.

In assessing whether a proposed facility rental is likely to interfere with or unduly disrupt university activities, the university considers, among other factors:

• Anticipated attendance at the event for which the rental is proposed;
• Anticipated pedestrian and vehicle implications (i.e., foot traffic and parking demands);
• Whether the event is ticketed and, if so, whether the tickets are general admission or for assigned seating;
• The date and time of the proposed rental; and
• Whether university events are scheduled on or immediately before or after the date of the proposed rental.

If, in its sole discretion, the university determines that a proposed facility rental is likely to interfere with or unduly disrupt university activities, the university may offer an alternate date for the facility rental, when interference or disruption will be adequately reduced. If, in its sole discretion, the university determines that the interference or disruption cannot be adequately reduced by selecting an alternate date, the university reserves the right to deny the facility rental entirely. The university will not, however, make facility rental decisions based on the identity or viewpoint of the proposed renter.

Any outside party seeking to rent a university facility must execute a university Space Rental Agreement, or other document acceptable to the university, for the particular location requested, and fully comply with all university policies, including, without limitation, Op1.01-1 University Rules for Speakers and Facilities Usage.