POSITION IDENTIFICATION
TITLE Research Coordinator - JVIC
CLASSIFICATION NUMBER 9307
GRADE 44
CLASSIFICATION Exempt
IMMEDIATE SUPERVISOR Assistant Director, Jordan Valley Innovation Center
GENERAL FUNCTION
The Research Coordinator - JVIC coordinates research activities within Jordan Valley Innovation Center (JVIC) by performing various responsibilities in multiple areas of JVIC research operations and interacts with related areas of university research infrastructure. The Research Coordinator - JVIC works closely with JVIC research staff, internal and external research partners, the Office of Research Administration, Procurement, Financial Services, Facilities, and Environmental Management to carry out all objectives and necessary operations. The Research Coordinator - JVIC carries out research support objectives that are outlined by the Assistant Director, JVIC in collaboration with project principal investigators, research staff and faculty, corporate research and operations staff, JVIC administration, and state and federal agencies.
MINIMUM ACCEPTABLE QUALIFICATIONS
Education: A high school diploma is required. A bachelor’s degree is preferred.
Experience: At least five years of experience working in a position that supported research and development staff and faculty working on sponsored programs from state and federal agencies is required. At least five years of experience in grant accounting, building operations, compliance, and record-keeping is required. Or an equivalent combination of education and experience is required.
Skills: Effective organizational, interpersonal, and communication skills are required. The ability to work effectively with staff, students, faculty, state and federal agencies, and corporate collaborators is required. The ability to exercise independent thinking or judgement in the absence of established protocols or procedures is required. Strong computer skills, including a strong working knowledge of Microsoft Office (Outlook, Excel, Word, and PowerPoint) is required. Experience with Ellucian Banner Finance is preferred. The ability to understand, interpret, and apply accounting standards, principles, and procedures is required. Must be able to complete work with minimal supervision to meet deadlines and provide on-going support to the Assistant Director, JVIC. Working knowledge of federal grant administration and compliance is required. The ability to work effectively with staff, students, faculty, state and federal agencies, and corporate partners is required. A record of inclusive conduct and evidence of multicultural skills in the workplace is required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.
Effort: Occasional lifting and carrying of materials and equipment weighing up to fifty pounds. This may include laboratory equipment, materials, and hazardous waste related materials removal. Assistive lifting and transporting equipment are available and additional staff assistance is available. Normal color vision is required in order to support research experiments.
Other: This position is designated “sensitive” as defined by university policy. This position may include job duties, responsibilities, and/or activities that are subject to export control regulations.
This position is soft money funded and subject to continuing grant/contract funding.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Supports the Assistant Director, JVIC to help carry out the mission of the Jordan Valley Innovation Center by assisting research staff and faculty, tenants, corporate affiliates, services contract customers, and consultants.2. Participates in laboratory research activities to support research experiments, research equipment setup and operations, laboratory safety, facilities improvements and modifications, facilities maintenance, and general operations.
3. Coordinates financial records, budgeting, forecasting, procurement, and grant compliance to support the Assistant Director, JVIC in managing numerous federal research grant programs.
4. Assists with grant administration, compliance, budgeting, forecasting and financial record-keeping, and procurement related to sponsored programs and services contracts. This position supports the Assistant Director, JVIC and research staff in preparing financial reports, project reports, and assumes responsibility for a variety of projects and operations as directed by the Assistant Director, JVIC.
5. Coordinates monthly review processes within the Jordan Valley Innovation Center and reports any issues to the Assistant Director, JVIC. Oversees the financial status of grants and contracts, and ensures compliance with Department of Defense agency requirements, including coordination of export control mechanisms and technology control plans.
6. Coordinates the search and hiring process for research staff and students. Supervises part-time staff, undergraduate students, graduate assistants, and/or one or more full-time staff assigned to research programs and/or JVIC operations. Coordinates the part-time staff and student time sheets with ongoing federal grant programs.
7. Conducts and mediates interactions between corporate partners, JVIC staff, university personnel, and students regarding research activities, compliance, building operations, and other needs as they arise.
8. The Research Coordinator - JVIC assists with the oversight role of physical and information security related to sponsored programs at JVIC.
9. Coordinates hazardous waste management and removal, coordinates laboratory and building safety for the Jordan Valley Innovation Center, and also maintains the chemical inventory database for compliance.
10. Maintains equipment inventory and coordinates disposition of equipment.
11. Coordinates and oversees physical keying and proximity card system audit processes.
12. Assists the Assistant Director, JVIC in various operational capacities as needed. This includes coordination of project requests involving the Campus Construction Team, Planning, Design and Construction, and Property Control. Coordinates budget and financial transactions associated with these projects.
13. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
14. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development training, and attending training and/or courses required by the Assistant Director, JVIC.
15. Contributes to the overall success of the position by performing all other duties as assigned.
SUPERVISION
The Research Coordinator - JVIC supervises part-time staff, undergraduate students, graduate assistants, and/or one or more full-time staff assigned to JVIC research programs and/or operations.
OFFICE OF HUMAN RESOURCES
REVISED NOVEMBER 2023
