9307 Research Coordinator - JVIC

POSITION IDENTIFICATION

TITLE Research Coordinator - JVIC

CLASSIFICATION NUMBER 9307

GRADE 44

CLASSIFICATION Exempt

IMMEDIATE SUPERVISOR Assistant Director, Jordan Valley Innovation Center

GENERAL FUNCTION

The Research Coordinator - JVIC coordinates research activities within Jordan Valley Innovation Center (JVIC) by performing various responsibilities in multiple areas of JVIC research operations and interacts with related areas of university research infrastructure. The Research Coordinator - JVIC works closely with JVIC research staff, internal and external research partners, the Office of Research Administration, Procurement, Financial Services, Facilities, and Environmental Management to carry out all objectives and necessary operations. The Research Coordinator - JVIC carries out research support objectives that are outlined by the Assistant Director, JVIC in collaboration with project principal investigators, research staff and faculty, corporate research and operations staff, JVIC administration, and state and federal agencies.

MINIMUM ACCEPTABLE QUALIFICATIONS

Education: A high school diploma is required. A bachelor’s degree is preferred.

Experience: At least five years of experience working in a position that supported research and development staff and faculty working on sponsored programs from state and federal agencies is required. At least five years of experience in grant accounting, building operations, compliance, and record-keeping is required. Or an equivalent combination of education and experience is required.

Skills: Effective organizational, interpersonal, and communication skills are required. The ability to work effectively with staff, students, faculty, state and federal agencies, and corporate collaborators is required. The ability to exercise independent thinking or judgement in the absence of established protocols or procedures is required. Strong computer skills, including a strong working knowledge of Microsoft Office (Outlook, Excel, Word, and PowerPoint) is required. Experience with Ellucian Banner Finance is preferred. The ability to understand, interpret, and apply accounting standards, principles, and procedures is required. Must be able to complete work with minimal supervision to meet deadlines and provide on-going support to the Assistant Director, JVIC. Working knowledge of federal grant administration and compliance is required. The ability to work effectively with staff, students, faculty, state and federal agencies, and corporate partners is required. A record of inclusive conduct and evidence of multicultural skills in the workplace is required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.

Effort: Occasional lifting and carrying of materials and equipment weighing up to fifty pounds. This may include laboratory equipment, materials, and hazardous waste related materials removal. Assistive lifting and transporting equipment are available and additional staff assistance is available. Normal color vision is required in order to support research experiments.

Other: This position is designated “sensitive” as defined by university policy. This position may include job duties, responsibilities, and/or activities that are subject to export control regulations.

This position is soft money funded and subject to continuing grant/contract funding.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Supports the Assistant Director, JVIC to help carry out the mission of the Jordan Valley Innovation Center by assisting research staff and faculty, tenants, corporate affiliates, services contract customers, and consultants.

2. Participates in laboratory research activities to support research experiments, research equipment setup and operations, laboratory safety, facilities improvements and modifications, facilities maintenance, and general operations.

3. Coordinates financial records, budgeting, forecasting, procurement, and grant compliance to support the Assistant Director, JVIC in managing numerous federal research grant programs.

4. Assists with grant administration, compliance, budgeting, forecasting and financial record-keeping, and procurement related to sponsored programs and services contracts. This position supports the Assistant Director, JVIC and research staff in preparing financial reports, project reports, and assumes responsibility for a variety of projects and operations as directed by the Assistant Director, JVIC.

5. Coordinates monthly review processes within the Jordan Valley Innovation Center and reports any issues to the Assistant Director, JVIC. Oversees the financial status of grants and contracts, and ensures compliance with Department of Defense agency requirements, including coordination of export control mechanisms and technology control plans.

6. Coordinates the search and hiring process for research staff and students. Supervises part-time staff, undergraduate students, graduate assistants, and/or one or more full-time staff assigned to research programs and/or JVIC operations. Coordinates the part-time staff and student time sheets with ongoing federal grant programs.

7. Conducts and mediates interactions between corporate partners, JVIC staff, university personnel, and students regarding research activities, compliance, building operations, and other needs as they arise.

8. The Research Coordinator - JVIC assists with the oversight role of physical and information security related to sponsored programs at JVIC.

9. Coordinates hazardous waste management and removal, coordinates laboratory and building safety for the Jordan Valley Innovation Center, and also maintains the chemical inventory database for compliance.

10. Maintains equipment inventory and coordinates disposition of equipment.

11. Coordinates and oversees physical keying and proximity card system audit processes.

12. Assists the Assistant Director, JVIC in various operational capacities as needed. This includes coordination of project requests involving the Campus Construction Team, Planning, Design and Construction, and Property Control. Coordinates budget and financial transactions associated with these projects.

13. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.

14. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development training, and attending training and/or courses required by the Assistant Director, JVIC.

15. Contributes to the overall success of the position by performing all other duties as assigned.

SUPERVISION

The Research Coordinator - JVIC supervises part-time staff, undergraduate students, graduate assistants, and/or one or more full-time staff assigned to JVIC research programs and/or operations.

OFFICE OF HUMAN RESOURCES

REVISED NOVEMBER 2023

JOB FAMILY 4

Factor 1: Professional Knowledge, Skill, and Technical Mastery

Level 3.0 - 1500 Points: Entry-level knowledge of the principles, concepts, practices, and methods of an administrative, managerial, technical, or professional specialty. Knowledge permits employee to carry out basic recurring tasks and routine portions of assignments or to carry out less demanding professional elements of assignments in professional or technical areas including accounting or auditing, financial management, business administration, human resources, law, engineering, science, or medicine, while gaining familiarity with the University's policies and goals, business practices, and/or accounting systems. This level of knowledge permits the employee to schedule and carry out the steps of a limited operation or project, or to complete stages of a multi-phase project. Alternatively, knowledge at this level might also permit the employee to carry out recurring tasks and routine assignments requiring moderate experience in specific areas within higher education. Knowledge at this level is typically acquired through a combination of formal education and/or training and experience that includes a requirement for a college degree in a specific technical or professional specialty. Knowledge requirements may also include a limited amount of related work experience. Alternatively, equivalent knowledge requirements at this level include a non-technical or general Bachelor's degree requirement with a moderate level of additional related work experience or a non-specific Master's degree requirement with some related work experience.

Factor 2: Supervisory Responsibility

Level 2.0 - 130 Points: Regular, but limited, supervision, training, or directing the work assignments of (a) small numbers of student, part-time or temporary workers, or (b) one or more permanent, full-time employees. The nature of supervision is largely confined to scheduling work and assigning tasks. Supervision at this level typically does not include a full range of supervisory responsibilities, and supervisory duties typically do not consume a large portion of the work day.

Factor 3: Interactions with Others

Level 3.0 - 250 Points: The purpose of interactions is to advise or counsel others to solve recurring and structured problems, and/or to plan or coordinate work efforts with other employees who are working toward common goals in situations where relationships are generally cooperative. Interactions are moderately structured and routine and may involve employees in different functions, students, and/or the general public. These types of interactions require normal interpersonal skills.

Factor 4: Job Controls and Guidelines

Level 4.0 - 850 Points: The employee operates under administrative supervision and makes decisions based on broadly-stated University objectives and available resources. Administrative guidelines are expressed in terms of project or program outcomes and deadlines with few comprehensive guidelines. Decisions are based on inadequate guidelines that require considerable interpretation and force the employee to plan all phases of the assignment. Assignments may be unrelated in function and the work requires many different processes and methods and a great deal of analysis to identify the nature and extent of problems. The work may require the employee to develop new methods and to deal with many variables, including some that are unclear or conflicting. Characteristic jobs at this level may involve directing large and/or complex programs, projects, or departments in which the work cuts across functional lines or requires dealing with unprecedented issues.

Factor 5: Managerial Responsibility

Level 4.0 - 1500 Points: Work involves the primary accountability for a smaller department, program, or process. Work activities involve managerial decisions that directly affect the efficiency, costs, reputation, and service quality of the department, program, or process. Work affects a limited range of professional projects or administrative activities of the University. Work activities have a direct and substantial impact on the department. While work activities do have some effect on the efficiency and reputation of the cost center, departments, programs, or processes at this level represent a relatively minor function within the cost center. Employees in jobs at this level may have responsibility for developing budgets, distributing budgeted funds, and exercising the primary control over a relatively small budget.