6050 Coordinator, Accreditation Compliance - Magers

POSITION IDENTIFICATION

TITLE Coordinator, Accreditation Compliance - Magers

CLASSIFICATION NUMBER 6050

GRADE 42

CLASSIFICATION Nonexempt

IMMEDIATE SUPERVISOR: Director of Magers Health and Wellness

GENERAL FUNCTION

The Accreditation Compliance Coordinator - Magers leads activities directly related to the interpretation of Accreditation Association for Ambulatory Health Care (AAAHC) standards. The Coordinator plans, implements, and tracks education and training for staff, and assists with the overall monitoring of AAAHC standards. The Coordinator provides direct support to the Director of Magers in the day-to-day management of the organization and also provides support for facility maintenance and Information Technology for Magers Health and Wellness.

MINIMUM ACCEPTABLE QUALIFICATIONS

Education: A high school diploma is required.

Experience: At least three years of experience with AAAHC compliance is required; experience in a higher education setting is preferred. Experience with PowerDMS or other compliance software and working experience of electronic health records is required. Experience with hiring administration and software (ATS, I-9, E-verify) is preferred.

Skills: Strong oral and written communication skills as well as excellent interpersonal skills are required. Computer literacy, particularly in word processing and database management is required. Organizational and management skills are required. The ability to interpret HIPAA guidelines and state federal and university policies is required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.

Other: The position requires occasional evening and/or weekend work.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Acts as lead coordinator of PowerDMS credentialing software that is critical to compliance activities and assists other administrators and staff in training and use of PowerDMS.

2. Interprets AAAHC guidelines and assists in developing policies and procedures to remain in compliance with those standards.

3. Assists in planning and implementing education and training of a comprehensive medical facility to ensure compliance with AAAHC standards.

4. Onboards new staff within the AAAHC requirements specific to a healthcare organization which includes verification of licensure and references, initiating privileging paperwork, confidentiality training, blood-borne pathogen training, and assigning appropriate permissions within the electronic medical system.

5. Processes, records, and assists in monitoringAAAHC credentialing activities and timelines in support of AAAHC accreditation review.

6. Coordinates HR administrative paperwork and activities for the organization including I-9 processing through E-Verify, completing and submitting personnel action forms (PAFs), posting and tracking positions through the HR applicant tracking system (ATS), assisting new personnel obtain parking passes and building access.

7. Provides administrative support to the Director acting as point of contact, scheduling meetings and travel, maintaining the director’s calendar, preparing and proofreading documents as needed by the director, and assists with researching and gathering required information as needed. Coordinates projects and events for Magers Health and Wellness.

8. Provides general office support for Magers staff by ordering supplies, maintaining office equipment, receives and logs mail, responds or distributes email from MagersHealth@missouristate.edu email, and bills internally or externally for goods or services provided by the department by determining the appropriate method of utilizing University processes.

9. Directly supervises administrative student workers by selecting applicants, hiring, assigning work, and approving time sheets.

10. Serves as a member of the Magers Executive Team.

11. Represents Magers Health and Wellness as the building coordinator for the campus Safety Building Coordinator Committee and serves as Co-Chair Magers Emergency Response Team. Initiates work orders through the EMS system for building maintenance activities with campus facilities, and coordinates emergency planning for Magers building occupants in compliance with AAAHC and university standards.

12. Leads activities with building access, telecom and camera security, works with Magers Health and Wellness Information Technology Coordinator on projects and serves as their backup.

13. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.

14. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses as directed by the Director of Magers Health and Wellness.

15. Contributes to the overall success of Magers Health and Wellness by performing all other duties and responsibilities as assigned.

SUPERVISION

The Accreditation Compliance Coordinator - Magers supervises student employees.

OFFICE OF HUMAN RESOURCES

APRIL 2024

JOB FAMILY 4

Factor 1: Professional Knowledge, Skill, and Technical Mastery

Level 1.0 - 500 Points: Knowledge of principles, processes, methods, and procedures associated with a limited range of healthcare, technical, scientific, administrative support, communications, or social science program objectives or common problems. Knowledge permits the employee to complete routine medical and healthcare procedures, common administrative support tasks, operate basic equipment and instruments, carry out a variety of interrelated tasks and recurring assignments, assist individuals, answer common questions, and/or elicit information from a variety of sources. Professional knowledge, skill, and technical mastery at this level are typically acquired through a combination of formal education and/or training and experience beyond a high school diploma.

Factor 2: Supervisory Responsibility

Level 2.0 - 130 Points: Regular, but limited, supervision, training, or directing the work assignments of (a) small numbers of student, part-time or temporary workers, or (b) one or more permanent, full-time employees. The nature of supervision is largely confined to scheduling work and assigning tasks. Supervision at this level typically does not include a full range of supervisory responsibilities, and supervisory duties typically do not consume a large portion of the work day.

Factor 3: Interactions with Others

Level 4.0 - 500 Points: Interactions with others are somewhat unstructured. The purpose may be to influence or motivate others, to obtain information, or to control situations and resolve problems. Interactions may be with individuals or groups of co-workers, students, or the general public, may be moderately unstructured, and may involve persons who hold differing goals and objectives. Individuals at this level often act as a liaison between groups with a focus on solving particular unstructured problems. Interactions at this level require considerable interpersonal skill and the ability to resolve conflict.

Factor 4: Job Controls and Guidelines

Level 2.0 - 250 Points: The employee carries out a group of procedures using the general methods and desired results indicated by the supervisor. Typically, standard operating procedures, handbooks, and/or reference manuals exist for most procedures, but the employee must select from the most appropriate of several guidelines and make minor adjustments to methods. Unforeseen situations are normally referred to others for resolution. Assignments are related in function and objective, but processes, procedures, or software varies from one assignment to another. Based on the assignment, the employee uses diverse, but conventional, methods, techniques, or approaches. Employees in jobs at this level may perform work that is moderately complex, but normally performed within a fairly narrow and specific functional area.

Factor 5: Managerial Responsibility

Level 2.0 - 400 Points: Work involves services including collecting, processing, and disseminating information and providing advice to others. Work activities may be complex and likely affect the accuracy, reliability, or acceptability of further processes or services to the extent that others rely on the advice given in order to make decisions. Work activities typically affect the efficiency of the department but have relatively minor effects on operations within the cost center. Individuals in jobs at this level are often responsible for actively documenting, monitoring, and controlling expenditures. Incumbents may recommend minor expenditures, but have no substantive authority over budgets.