POSITION IDENTIFICATION
TITLE Evaluator, Graduate Admissions
CLASSIFICATION NUMBER 5805
GRADE 13
CLASSIFICATION Nonexempt
IMMEDIATE SUPERVISOR Director, Graduate Enrollment Management
GENERAL FUNCTION
The Evaluator, Graduate Admissions evaluates and processes domestic and international
applications for graduate programs, communicates with domestic and international prospective
graduate students about program-specific and Graduate College requirements, processes
domestic and foreign admission decisions, and works with Missouri State University
program and administrative offices to facilitate the enrollment and class registration
process.
MINIMUM ACCEPTABLE QUALIFICATIONS
Education/Experience: A high school diploma or the equivalent is required. A Bachelor's
degree is preferred. At least four years successful clerical experience is required,
however, education beyond high school may be substituted for the minimum experience
requirement; a bachelor’s degree will substitute for the four years of required experience.
At least one year of project management experience and/or experience working with
complex processes is required. Experience with admissions processes in institutions
of higher education is preferred.
Skills: Must be knowledgeable in the use of computerized management information systems,
preferably Banner. Effective interpersonal and excellent verbal and written communication
skills and sensitivity to issues related to the retention and recruitment of a diverse
student body are required. The ability to prioritize tasks and effective use of time
management is required. The ability to work with a minimum supervision is required.
The ability to learn and follow complex procedures and detailed policies is required.
Effective decision-making skills are required. Keyboarding and data entry skills with
attention to detail are required. The ability to develop knowledge of, respect for,
and skills to engage with those of other cultures or backgrounds is required.
Effort: Considerable data entry work is required. The position requires extended periods
of time at a computer station and extensive utilization of information displayed on
a computer monitor.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Evaluates and processes domestic and international applications for graduate programs,
including residency status, transcripts, and test scores to determine the prospective
student’s eligibility for admission.
2. Communicates with prospective domestic and international graduate students about
program-specific and Graduate College requirements, materials that need to be submitted
for admission, and their status in the admission process.
3. Processes domestic and international admission decisions and assures that new graduate
students have the appropriate status within the student information system (Banner)
and can register for classes.
4. Works with admitting academic departments and administrative offices to answer
questions and facilitate the enrollment and class registration process.
5. Contributes to a work environment that encourages knowledge of, respect for, and
development of skills to engage with those of other cultures or backgrounds.
6. Contributes to the overall success of the Graduate College by performing all other
duties and responsibilities as assigned.
SUPERVISION
The Evaluator, Graduate Admissions is supervised by the Director, Graduate Enrollment
Management.
OFFICE OF HUMAN RESOURCES
MARCH 2022
JOB FAMILY 1
Factor 1: Educational/Experience Requirements of the Job
Level 5.0 - 680 Points: A combination of education and experience equivalent to a Level 5 as indicated by the Equivalencies Chart, when permitted by the Minimum Acceptable Qualifications.
Factor 2: Complexity and Technical Mastery
Level 3.0 - 220 Points: Considerable skill in oral and written communication, the ability to make basic mathematical calculations, the ability to understand and follow instructions, knowledge of moderately complex or other work procedures, and the ability to work independently and coordinate a variety of activities and events are required.
Factor 3: Responsibility for the Work of Others
Level 3.0 - 60 Points: Supervision of one student or part-time worker or graduate assistant, where the nature of supervision is largely confined to scheduling and assigning tasks and reviewing completed work. The incumbent may provide input into the staffing and evaluation processes, but the final decisions are made by other supervisors. The incumbent does not perform a full range of supervisory activities and spends relatively little time performing supervisory functions.
Factor 4: Guidelines
Level 2.0 - 130 Points: The work generally involves sequential steps and methods explained by the supervisor and/or described by specific guidelines such as standard operating procedures, handbooks, and/or reference manuals exist. Tasks are relatively clear-cut and involve related steps, processes, and methods. The employee may be required to recognize differences in a variety of situations, but those differences are normally clear and require the selection of standard processes to resolve. The number and similarity of guidelines and work situations requires the employee to use judgment in locating and selecting the most appropriate guidelines, references, and procedures for application and in making minor deviations to adapt guidelines in specific cases. Situations to which the existing guidelines cannot be applied or proposed deviations from the guidelines are referred to a supervisor.
Factor 5: Contacts
Level 4.0 - 205 Points: The purpose of interactions is to solve recurring and structured problems, to provide specialized or technically precise information to others, and/or to plan or coordinate work efforts with other employees. Contacts involve cooperation and coordination and may involve the organization of activities of programs requiring working relationships among several parties. While contacts may require some level of persuasion, potential for conflicts and disputes are relatively minor. Interactions are moderately structured and routine and may involve employees in different functions, students, and/or the general public.
Factor 6: Work Impact
Level 4.0 - 475 Points: Work activities normally address conventional problems or situations with established methods to supply other employees with information, services, or products they use to perform their work. Work products or services facilitate the work of other employees and directly affects the ability of other employees to timely complete specific tasks or processes. Work activities may affect the quality of services provided to moderate numbers of employees, students, or the public, and the services, information, or products provided have significant effects on the welfare of the affected groups.
Factor 7: Physical Effort and Work Environment
Level 1.0 - 25 Points: The work environment consists of exposure to physical conditions typical of a normal office environment. Most of the job is performed while sitting, although the work may require occasional standing or walking and/or the lifting and carrying of small objects.
