POSITION IDENTIFICATION
TITLE Assistant Director of Athletics, Compliance
CLASSIFICATION NUMBER 5664
GRADE 43
CLASSIFICATION Exempt
IMMEDIATE SUPERVISOR Director of Athletics
MAJOR ADMINISTRATOR President
GENERAL FUNCTION
The Assistant Director of Athletics for Compliance is responsible for organization and administration of the Athletics Department’s National Collegiate Athletic Association (NCAA) compliance program. The Assistant Director of Athletics for Compliance certifies eligibility and processes financial aid for student-athletes, monitors coaches’ activities relative to rules compliance, and interacts with departmental staff members and coaches to ensure compliance with NCAA rules and regulations.
MINIMUM ACCEPTABLE QUALIFICATIONS
Education: A Bachelor’s degree is required, with an emphasis in Sports Administration, Student Services, Recreation, Higher Education Administration, or a related field preferred.
Experience: At least one year of administrative experience in intercollegiate athletics is required, preferably at a National Collegiate Athletic Association (NCAA) Division I level. A demonstrated knowledge of NCAA rules and compliance issues concerning the administration of intercollegiate athletics is required.
Skills: Strong organizational, interpersonal, verbal, and written communication skills are required. The ability to work with people in a multi-ethnic environment is required. Management and organizational skills are required. The ability to compile data and prepare, write, and review reports is required; must have excellent computer skills with a working knowledge of MS Office and the ability to learn compliance assistance software. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.
Other: The scope of the position requires weekend and evening work.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Ensures that all student-athletes (including transfer students) are eligible to participate in intercollegiate athletics programs by working with the National Collegiate Athletic Association (NCAA) Clearinghouse in processing the eligibility requirements of freshmen student-athletes and junior college transfers and processing and certifying the continuing eligibility of current student-athletes.
2. Ensures that the University’s athletics programs are in compliance with NCAA rules and regulations governing financial aid to student-athletes by working cooperatively with the Director of Student Financial Aid in monitoring all financial aid awarded to student-athletes, including initial athletically-related aid and renewable athletically-related aid, as well as income from additional sources of countable aid, work study, jobs, grants, and loans.
3. Provides relevant compliance information and updates as needed regarding NCAA and Missouri Valley Conference (MVC) rules to Athletics staff as well as staff outside Athletics in departments such as Admissions, Financial Aid, and the Registrar whose responsibilities include dealing with student-athletes and/or Athletics Department personnel in matters governed by NCAA and or MVC rules, regulations, and policies.
4. Ensures that the University’s athletics programs are in compliance with NCAA rules and regulations governing recruiting, amateurism, awards and benefits, playing and practice seasons, and sports camps and clinics by developing and conducting NCCA rules education sessions for coaches, student-athletes, alumni, and athletics boosters to encourage broad-based knowledge of NCAA rules and regulations, and monitoring the compliance.
5. Reduces the likelihood of a violation of NCAA rules and regulations governing Booster Club donor and sponsor involvement with intercollegiate athletics programs by educating the Booster Club donors and sponsors, leadership, and general membership about NCAA rules and regulations governing such activities, monitoring the Booster Clubs’ involvement, and producing a compliance brochure for boosters.
6. Ensures compliance with intercollegiate athletics program reporting requirements by assuming responsibility for filing all NCAA certification forms, squad list forms, drug consent forms, student-athlete statements, annual NCAA disclosure study, and other related forms as required by NCAA and all affiliated conferences.
7. Maintains the compliance policy and procedures manual, the camps and clinics manual, and the Student-Athlete Handbook.
8. Coordinates investigation of known and/or alleged rules violations, keeps the Director of Athletics and Senior Associate Director of Athletics/Senior Woman Administrator (SWA) informed of all alleged and known violations, and handles all correspondence with the NCAA and affiliated conferences regarding rules violations and follow up responses.
9. May supervise selected men’s and women’s sports and their respective coaching staffs and assists with game management for home events.
10. Participates in various community service projects and committees representing the University and the Athletic Department.
11. Oversees and coordinates the CHAMPS Life Skills program and assists with the oversight of the Student-Athlete Advisory Committee (SAAC).
12. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
13. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development seminars, and attending training and/or courses as directed by the Director of Athletics.
14. Contributes to the overall success of the intercollegiate athletics program by performing all other essential duties and responsibilities as assigned by the Director of Athletics.
SUPERVISION
The Assistant Director of Athletics for Compliance is supervised by the Director of Athletics and may supervise graduate assistants, student workers, or interns..
OFFICE OF HUMAN RESOURCES
REVISED JUNE 2015