5609 Clinical Education Coordinator - Area Health Education Center

POSITION IDENTIFICATION

TITLE Clinical Education Coordinator - Area Health Education Center

CLASSIFICATION NUMBER 5609

GRADE 42

CLASSIFICATION Exempt

IMMEDIATE SUPERVISOR Director, Southwest Missouri Area Health Education

Center (SWMO AHEC)

GENERAL FUNCTION

The Clinical Education Coordinator, AHEC is responsible for the planning and coordination of assigned projects that contribute to the accomplishment of the clinical education goals and objectives of the Southwest Missouri Area Health Education Center (SWMO AHEC) as they relate to the training and education of various health professions students. The Clinical Education Coordinator (CEC) assists with evaluating the needs of various area health institutions, communities, and health professionals to ascertain, implement, and/or develop the best practices and/or programs to meet the health care needs of medically underserved communities in the region within grant guidelines. The CEC develops and maintains collaborative partnerships with local educators, organizations, health care professionals, and communities to meet objectives, targets, and improve program delivery. The CEC performs the duties necessary to coordinate health care profession student rotations, identify and develop preceptor sites, primary and secondary training sites, and assists with the development and maintenance of affiliation agreements with facilities.

MINIMUM ACCEPTABLE QUALIFICATIONS

Education/Experience: A Bachelor’s degree, preferably in a health-related field, and at least one year of experience in a health-related field or a Master’s degree in an administration or health-related field is required. Experience in clinical training programs and preceptor development is preferred. Prior experience working in an Area Health Education Center is preferred. Public speaking and project planning experience is preferred.

Skills: Excellent interpersonal and communication skills are required. Effective writing skills and competency using Microsoft Office programs are required (Word, Excel, Publisher, and PowerPoint). The ability to exercise good judgment and work with minimal supervision is required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.

Other: This position requires regional and statewide travel; some overnight travel is required. A valid Missouri driver’s license and automobile insurance as required by the state of Missouri are required. The incumbent is required to provide transportation for students to and from events using one’s own vehicle.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Evaluates health care professions’ student training needs and areas of opportunity in or adjacent to under-served regions in Southwest Missouri

2. Assures the provision of clinical training opportunities for discipline-specific, multi-and inter-disciplinary training of undergraduate and graduate health professions students by identifying, developing, and maintaining preceptor opportunities in identified locations, securing support for, developing, and overseeing proposed and existing training sites and activities, such as student housing, educational needs, etc., and assisting with the establishment of affiliation agreements with participating institutions and/or facilities.

3. Prepares and facilitates preceptor development workshops and materials in collaboration with health systems and medical/allied health programs.

4. Assists the Director in developing a strategic plan for the implementation of an initiative to recruit preceptors in rural and underserved areas by collaborating with SWMO AHEC staff, the advisory board, other regional AHECs, and the Missouri Area Health Education Center (MAHEC) in developing contacts with prospective preceptors.

5. Helps to improve or react to changing needs in student rotations and preceptorships, including, but not limited to preceptorships for medical, nursing, dental, and allied health professions, by assisting with the evaluation of preceptor training programs and recommending and coordinating changes.

6. Provides support to health profession students by assessing, developing, implementing, and maintaining programs, coordinating and maintaining a system to monitor health professions students completing rotations in the region, and maintaining contact with students to assess career choices and practice locations.

7. Works closely with each health system, the medical schools, and allied health programs to develop and manage a student /preceptor master schedule, schedules 3rd and 4th year medical student clinical rotations with health system preceptors and medical staff by speaking at new physician orientation, when applicable, and attends meetings, and arranges and provides student site tours and orientation.

8. Contacts and meets with current and potential preceptors for recruitment and faculty development on a regular basis to ensure the sustainability and growth of the clinical program.

9. Meets grant guidelines and contracts by accomplishing program goals and targets, preparing and maintaining documentation and reports specific to clinical programs, participants, and goal completion, developing detailed work plans as directed for all clinical training activities, maintaining all assigned projects and activities within approved operations budget(s), and maintaining files on all activities, programs, and students.

10. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.

11. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, attending appropriate regional, statewide, and national meetings, participating on committees as required, and attending training and/or courses as directed by the SWMO AHEC Director.

12. Helps to assure the overall success of the SWMO AHEC by performing all other duties in accordance with grant contracts and as assigned by the SWMO AHEC Director.

SUPERVISION

The Clinical Education Coordinator, AHEC is supervised by the Director of the SWMO AHEC.

OFFICE OF HUMAN RESOURCES

REVISED SEPTEMBER 2020

JOB FAMILY 4

Factor 1: Professional Knowledge, Skill, and Technical Mastery

Level 3.0 - 1500 Points: Entry-level knowledge of the principles, concepts, practices, and methods of an administrative, managerial, technical, or professional specialty. Knowledge permits employee to carry out basic recurring tasks and routine portions of assignments or to carry out less demanding professional elements of assignments in professional or technical areas including accounting or auditing, financial management, business administration, human resources, law, engineering, science, or medicine, while gaining familiarity with the University's policies and goals, business practices, and/or accounting systems. This level of knowledge permits the employee to schedule and carry out the steps of a limited operation or project, or to complete stages of a multi-phase project. Alternatively, knowledge at this level might also permit the employee to carry out recurring tasks and routine assignments requiring moderate experience in specific areas within higher education. Knowledge at this level is typically acquired through a combination of formal education and/or training and experience that includes a requirement for a college degree in a specific technical or professional specialty. Knowledge requirements may also include a limited amount of related work experience. Alternatively, equivalent knowledge requirements at this level include a non-technical or general Bachelor's degree requirement with a moderate level of additional related work experience or a non-specific Master's degree requirement with some related work experience.

Factor 2: Supervisory Responsibility

Level 1.0 - 50 Points: Typically, little, if any, supervision of others is required. The job may require irregular but occasional responsibility to direct the work of student workers and/or temporary or part-time workers. The nature of supervision is largely confined to assigning tasks to others and does not include a full range of supervisory responsibilities. The amount of time spent on directing the work of others is normally a small portion of total work time.

Factor 3: Interactions with Others

Level 3.0 - 250 Points: The purpose of interactions is to advise or counsel others to solve recurring and structured problems, and/or to plan or coordinate work efforts with other employees who are working toward common goals in situations where relationships are generally cooperative. Interactions are moderately structured and routine and may involve employees in different functions, students, and/or the general public. These types of interactions require normal interpersonal skills.

Factor 4: Job Controls and Guidelines

Level 3.0 - 500 Points: The employee operates under general supervision expressed in terms of program goals and objectives, priorities, and deadlines. Administrative supervision is given through statements of overall program or project objectives and available resources. Administrative guidelines are relatively comprehensive and the employee need only to fill in gaps in interpretation and adapt established methods to perform recurring activities. In unforeseen situations, the employee must interpret inadequate or incomplete guidelines, develop plans, and initiate new methods to complete assignments based on those interpretations. Assignments are normally related in function, but the work requires many different processes and methods applied to an established administrative or professional field. Problems are typically the result of unusual circumstances, variations in approach, or incomplete or conflicting data. The employee must interpret and refine methods to complete assignments. Characteristic jobs at this level may involve directing single-purpose programs or performing complex, but precedented, technical or professional work.

Factor 5: Managerial Responsibility

Level 2.0 - 400 Points: Work involves services including collecting, processing, and disseminating information and providing advice to others. Work activities may be complex and likely affect the accuracy, reliability, or acceptability of further processes or services to the extent that others rely on the advice given in order to make decisions. Work activities typically affect the efficiency of the department but have relatively minor effects on operations within the cost center. Individuals in jobs at this level are often responsible for actively documenting, monitoring, and controlling expenditures. Incumbents may recommend minor expenditures, but have no substantive authority over budgets.