POSITION IDENTIFICATION
TITLE Project Coordinator - OPHI
CLASSIFICATION NUMBER 5608
GRADE 42
CLASSIFICATION Exempt
IMMEDIATE SUPERVISOR Director, Ozarks Public Health Institute
GENERAL FUNCTION
The Project Coordinator –Ozarks Public Health Institute (OPHI) is part of the OPHI team and contributes to projects. The Project Coordinator coordinates the development, planning, implementation, and assessment of special projects for OPHI. The Project Coordinator –OPHI manages grants, monitors fiscal status, and helps to develop and maintain collaborative partnerships with local public health agencies, professional organizations, community organizations, health care professionals, and community partners to improve program delivery and meet program deliverables.
MINIMUM ACCEPTABLE
Education: A Bachelor’s degree in health related field discipline is required. A Master’s in public health or health-related degree is preferred. An equivalent combination of years of experience and education may be considered for substitution of educational requirements.
Experience: At least three years of experience in public health or health-related field is required. Experience working at a local public health agency or state public health department is preferred. Public speaking, fiscal management, and project planning experience is preferred. Experience in creating and managing budgets is preferred.
Skills: The ability to independently manage the details associated with multiple projects and budgets, track activities, and meet deadlines is required. Exceptional interpersonal, verbal, and written communication skills are required. A working knowledge of various computer software applications, including Microsoft Office Suite and database applications is required. Strong decision-making skills, the ability to prioritize tasks, and the ability to bring many varied tasks to completion by deadlines are required. The ability to quickly learn the administrative structure of the University and the procedures necessary to accomplish the job is required. Attention to detail, strong organizational skills, and the ability to communicate with individuals with varying backgrounds is required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.
Other: A valid driver’s license and automobile insurance as required by the state of Missouri is required.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Coordinates and maintains the OPHI website that provides information on OPHI resources, projects, and programs.2. Helps to oversee the effective utilization of the department budget and monitors expenditures for OPHI accounts, provides recommendations for optimum utilization of funds, helps to monitor contract and grant deadlines with internal and external agencies, and communicates with Financial Services to meet their requirements and requests.
3. Identifies contract specifications and communicates effectively between departments and partners.
4. Assists with the development and maintenance of affiliation agreements, helps to develop and maintain collaborative partnerships with organizations, professionals, and communities to meet objectives and targets and improve program delivery.
5. Assists the Director in monitoring and reporting on strategic plan activities to OPHI staff and partners.
6. Develops and maintains records of available funds for various projects.
7. Complies with Missouri State University personnel, purchasing, and grant and contract administration policies and procedures and fulfills requirements of established funding sources by accomplishing program goals and targets, preparing, and maintaining documentation and reports, maintaining assigned projects and activities within approved operations, budgets, and maintaining files on activities, programs, staff and graduate assistants.
8. Serves as primary point of everyday contact between OPHI and the college, university, faculty, and various partners as needed for general inquiries.
9. The incumbent must possess strong communication and social skills, take initiative, work independently, be persistent and sensitive in follow up, and maintain strict confidence with sensitive information.
10. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
11. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, attending appropriate regional, statewide, and national meetings, participating on committees as required, an attending training and/or courses as directed by the OPHI Director.
12. Helps to assure the overall success of OPHI by performing all other duties in accordance with grant contracts and as assigned by the Director, OPHI.
SUPERVISION
The Project Coordinator, OPHI is supervised by the Director, and supervises student workers and graduate assistants.
OFFICE OF HUMAN RESOURCES
REVISED APRIL 2023