5608 Project Coordinator - OPHI

POSITION IDENTIFICATION

TITLE Project Coordinator - OPHI

CLASSIFICATION NUMBER 5608

GRADE 42

CLASSIFICATION Exempt

IMMEDIATE SUPERVISOR Director, Ozarks Public Health Institute

GENERAL FUNCTION

The Project Coordinator –Ozarks Public Health Institute (OPHI) is part of the OPHI team and contributes to projects. The Project Coordinator coordinates the development, planning, implementation, and assessment of special projects for OPHI. The Project Coordinator –OPHI manages grants, monitors fiscal status, and helps to develop and maintain collaborative partnerships with local public health agencies, professional organizations, community organizations, health care professionals, and community partners to improve program delivery and meet program deliverables.

MINIMUM ACCEPTABLE

Education: A Bachelor’s degree in health related field discipline is required. A Master’s in public health or health-related degree is preferred. An equivalent combination of years of experience and education may be considered for substitution of educational requirements.

Experience: At least three years of experience in public health or health-related field is required.  Experience working at a local public health agency or state public health department is preferred.  Public speaking, fiscal management, and project planning experience is preferred. Experience in creating and managing budgets is preferred.

Skills: The ability to independently manage the details associated with multiple projects and budgets, track activities, and meet deadlines is required. Exceptional interpersonal, verbal, and written communication skills are required. A working knowledge of various computer software applications, including Microsoft Office Suite and database applications is required. Strong decision-making skills, the ability to prioritize tasks, and the ability to bring many varied tasks to completion by deadlines are required. The ability to quickly learn the administrative structure of the University and the procedures necessary to accomplish the job is required. Attention to detail, strong organizational skills, and the ability to communicate with individuals with varying backgrounds is required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required. 

Other: A valid driver’s license and automobile insurance as required by the state of Missouri is required. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Coordinates and maintains the OPHI website that provides information on OPHI resources, projects, and programs.

2. Helps to oversee the effective utilization of the department budget and monitors expenditures for OPHI accounts, provides recommendations for optimum utilization of funds, helps to monitor contract and grant deadlines with internal and external agencies, and communicates with Financial Services to meet their requirements and requests.

3. Identifies contract specifications and communicates effectively between departments and partners.

4. Assists with the development and maintenance of affiliation agreements, helps to develop and maintain collaborative partnerships with organizations, professionals, and communities to meet objectives and targets and improve program delivery.

5. Assists the Director in monitoring and reporting on strategic plan activities to OPHI staff and partners.

6. Develops and maintains records of available funds for various projects.

7. Complies with Missouri State University personnel, purchasing, and grant and contract administration policies and procedures and fulfills requirements of established funding sources by accomplishing program goals and targets, preparing, and maintaining documentation and reports, maintaining assigned projects and activities within approved operations, budgets, and maintaining files on activities, programs, staff and graduate assistants.

8. Serves as primary point of everyday contact between OPHI and the college, university, faculty, and various partners as needed for general inquiries.

9. The incumbent must possess strong communication and social skills, take initiative, work independently, be persistent and sensitive in follow up, and maintain strict confidence with sensitive information.

10. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.

11. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, attending appropriate regional, statewide, and national meetings, participating on committees as required, an attending training and/or courses as directed by the OPHI Director.

12. Helps to assure the overall success of OPHI by performing all other duties in accordance with grant contracts and as assigned by the Director, OPHI.

SUPERVISION

The Project Coordinator, OPHI is supervised by the Director, and supervises student workers and graduate assistants.

OFFICE OF HUMAN RESOURCES

REVISED APRIL 2023

JOB FAMILY 4

Factor 1: Professional Knowledge, Skill, and Technical Mastery

Level 3.0 - 1500 Points: Entry-level knowledge of the principles, concepts, practices, and methods of an administrative, managerial, technical, or professional specialty. Knowledge permits employee to carry out basic recurring tasks and routine portions of assignments or to carry out less demanding professional elements of assignments in professional or technical areas including accounting or auditing, financial management, business administration, human resources, law, engineering, science, or medicine, while gaining familiarity with the University's policies and goals, business practices, and/or accounting systems. This level of knowledge permits the employee to schedule and carry out the steps of a limited operation or project, or to complete stages of a multi-phase project. Alternatively, knowledge at this level might also permit the employee to carry out recurring tasks and routine assignments requiring moderate experience in specific areas within higher education. Knowledge at this level is typically acquired through a combination of formal education and/or training and experience that includes a requirement for a college degree in a specific technical or professional specialty. Knowledge requirements may also include a limited amount of related work experience. Alternatively, equivalent knowledge requirements at this level include a non-technical or general Bachelor's degree requirement with a moderate level of additional related work experience or a non-specific Master's degree requirement with some related work experience.

Factor 2: Supervisory Responsibility

Level 2.0 - 130 Points: Regular, but limited, supervision, training, or directing the work assignments of (a) small numbers of student, part-time or temporary workers, or (b) one or more permanent, full-time employees. The nature of supervision is largely confined to scheduling work and assigning tasks. Supervision at this level typically does not include a full range of supervisory responsibilities, and supervisory duties typically do not consume a large portion of the work day.

Factor 3: Interactions with Others

Level 3.0 - 250 Points: The purpose of interactions is to advise or counsel others to solve recurring and structured problems, and/or to plan or coordinate work efforts with other employees who are working toward common goals in situations where relationships are generally cooperative. Interactions are moderately structured and routine and may involve employees in different functions, students, and/or the general public. These types of interactions require normal interpersonal skills.

Factor 4: Job Controls and Guidelines

Level 2.0 - 250 Points: The employee carries out a group of procedures using the general methods and desired results indicated by the supervisor. Typically, standard operating procedures, handbooks, and/or reference manuals exist for most procedures, but the employee must select from the most appropriate of several guidelines and make minor adjustments to methods. Unforeseen situations are normally referred to others for resolution. Assignments are related in function and objective, but processes, procedures, or software varies from one assignment to another. Based on the assignment, the employee uses diverse, but conventional, methods, techniques, or approaches. Employees in jobs at this level may perform work that is moderately complex, but normally performed within a fairly narrow and specific functional area.

Factor 5: Managerial Responsibility

Level 3.0 - 850 Points: Work involves providing significant support services to others both within and outside of the department that substantially influences decision-making processes. Work activities are complex and others rely on the accuracy and reliability of the information, analysis, or advice to make decisions. Work activities have a direct, but shared, impact on further processes or services, affect the overall efficiency and image of the department, and may have material impact on costs or service quality within the cost center. Incumbents may be responsible for identifying areas of need and for developing proposals that request funding to fulfill those needs.