5597 General Buyer, Drago College Store - West Plains

POSITION IDENTIFICATION

TITLE General Buyer, Drago College Store - West Plains

CLASSIFICATION NUMBER 5597

GRADE 13

CLASSIFICATION Nonexempt

IMMEDIATE SUPERVISOR Bookstore Manager

 GENERAL FUNCTION

The General Buyer, Drago College Store - West Plains purchases and maintains inventory control various goods for sale and determines the right amount of goods needed by checking turnover, present inventory, and open to buy amount. The General Buyer assists with general store security and daily operations. The General Buyer assists with processing departmental, vocational rehabilitation, veterans, athletics, residence assistants, Financial Aid, and Financial Services charges. The General Buyer helps to plan and implement various store promotions. The General Buyer provides quality customer service, processes returns on goods, and resolves shortages and incorrect billing. The General Buyer plans and operates remote sales at events, both on campus and off campus, and assists in managing the bookstore website.

MINIMUM ACCEPTABLE QUALIFICATIONS

Education/Experience: At least forty-five hours of college credit and two years of buying and inventory control experience or an equivalent combination of education and experience are required.

Skills: Familiarity with computer applications such as word processing and spreadsheet applications are required. A commitment to working with diverse student and community populations is required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.

Effort: This position occasionally moves boxes of books and supplies weighing up to fifty pounds.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Ensures an appropriate supply of merchandise by purchasing and maintaining inventory control goods for sale.

2. Contributes to the overall efficiency of the Drago College Store’s daily operations through supervision of daily receipts, general store security, processing invoices, and processing departmental, vocational rehabilitation, veterans, athletics, residence assistants, Financial Aid, and Financial Services charges.

3. Plans and operates remote sales at events (athletic, community events), both on campus and off campus. This includes prep, setup, sale, and takedown of remote sales.

4. Assists in managing and maintaining the bookstore website, updating product and general information.

5. Assists in maintaining a profitable bookstore operation by pricing merchandise and markups.

6. Assures that shelves are stocked with in demand items in proper quantities by reviewing catalogs, evaluating new products, talking with vendors, checking enrollment figures as needed, and working with faculty and campus staff to determine needs for their classes or departments.

7. Supports the overall operation of the bookstore by participating in the annual storewide inventory, the end of semester textbook inventory, assisting with buyback periods, and shipping books to students.

8. Assists customers on a daily basis in providing customer service and sales floor and front line counter service support.

9. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.

10. Maintains competency in current skills and develops new skills as the job requires by attending training and/or courses as required by the Bookstore Manager.

11. Contributes to the success of the Drago College Store by performing other duties as required.

SUPERVISION

The General Buyer, Drago College Store - West Plains supervises student workers.

OFFICE OF HUMAN RESOURCES

 REVISED MARCH 2024

JOB FAMILY 1

Factor 1: Educational/Experience Requirements of the Job

Level 5.0 - 680 Points: A combination of education and experience equivalent to a Level 5 as indicated by the Equivalencies Chart, when permitted by the Minimum Acceptable Qualifications.

Factor 2: Complexity and Technical Mastery

Level 2.0 - 130 Points: Skill in oral and written communication, the ability to make basic mathematical calculations, the ability to understand and follow instructions, knowledge of office or other work procedures, and the ability to work independently are required.

Factor 3: Responsibility for the Work of Others

Level 4.0 - 110 Points: Some supervision and training of small numbers of student or part-time workers is required where the nature of supervision is largely confined to scheduling work and assigning tasks. Supervision at this level may also involve directing the work assignments of one or more permanent, full-time employees. Supervisory tasks may include providing input into hiring and employee evaluation processes, but the final decisions are made by other supervisors. The incumbent typically does not perform a full range of supervisory responsibilities, and supervisory duties typically involve relatively little time during the work day.

Factor 4: Guidelines

Level 2.0 - 130 Points: The work generally involves sequential steps and methods explained by the supervisor and/or described by specific guidelines such as standard operating procedures, handbooks, and/or reference manuals exist. Tasks are relatively clear-cut and involve related steps, processes, and methods. The employee may be required to recognize differences in a variety of situations, but those differences are normally clear and require the selection of standard processes to resolve. The number and similarity of guidelines and work situations requires the employee to use judgment in locating and selecting the most appropriate guidelines, references, and procedures for application and in making minor deviations to adapt guidelines in specific cases. Situations to which the existing guidelines cannot be applied or proposed deviations from the guidelines are referred to a supervisor.

Factor 5: Contacts

Level 3.0 - 105 Points: The purpose of contacts is to advise or counsel students or the general public, or to plan or coordinate work efforts with other employees who are working toward common goals and where relationships are generally cooperative. Contacts are moderately structured and routine.

Factor 6: Work Impact

Level 3.0 - 300 Points: Work activities normally address conventional problems or situations with established methods to supply other employees with information, services, or products they use to perform their work. Work products or services facilitate the work of other employees and directly affects the ability of other employees to timely complete specific tasks or processes. Work activities may affect the quality of services provided to moderate numbers of employees, students, or the public, but the services, information, or products provided have relatively minor effects on the welfare of the affected groups.

Factor 7: Physical Effort and Work Environment

Level 2.0 - 50 Points: The work may include limited but regular exposure to uncomfortable physical conditions and/or variable weather. The work may require periodic handling, carrying, or lifting of moderately heavy objects. Alternatively, the work may require standing and/or walking for long periods of time and/or the use of hands or arms in the same position for long periods of time.