5417 Building Safety Specialist

POSITION IDENTIFICATION

TITLE Building Safety Specialist

CLASSIFICATION NUMBER 5417

GRADE 21

CLASSIFICATION Nonexempt

IMMEDIATE SUPERVISOR Lead Campus Safety Specialist

GENERAL FUNCTION

The Building Safety Specialist monitors building access, provides directions and information, performs safety and loss prevention duties, conducts regular walk-throughs in and around a building, responds to emergency and non-emergency situations in and around a building, renders assistance as appropriate, and makes reports. The Building Safety Specialist is instrumental in building safety through proactive safety efforts, such as identifying hazards, building key control, checking safety equipment, submitting work orders, receiving and monitoring package deliveries, maintaining access kiosk information, delivering safety and security lectures as required, and having positive interaction with students, faculty, staff, and guests.

MINIMUM ACCEPTABLE QUALIFICATIONS

Education: A high school diploma or the equivalent is required.

Experience: At least one year of work experience is required; experience in positions involving customer service, safety, security, loss control, fire prevention, emergency services, or related fields is preferred.

Skills: Effective verbal and written communication skills are required. the ability to conduct effective interviews, make accurate observations, and write detailed reports is required. Excellent interpersonal skills are required. The ability to work without constant supervision and within a framework of specific guidelines is required. Knowledge of methods and procedures related to safety activities, including prevention, response, and investigation, and traffic control is required. Computer literacy is required. The ability to react quickly and appropriately to emergency and non-emergency situations, make accurate observations and remember details of situations and individuals, and learn, understand, and apply policies to individual circumstances is required. The ability to learn to interpret fire alarm systems, develop an understanding of the surveillance camera system, develop knowledge of a campus building, and work effectively as a team member and individual is required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.

Certification and Training: Current certification for First Aid, Adult, Child and Infant Cardiopulmonary Resuscitation (CPR), and Automated External Defibrillators (AED) is required throughout the appointment. Successful completion of Incident Command System (ICS) 100 and National Incident Management System (NIMS) 700 training is required or be completed within one year of appointment.

Effort: The position requires some extended periods of standing, the ability to move quickly throughout and around a building on foot, including climbing stairs. The ability to lift and carry equipment weighing up to twenty-five (25) pounds is required. This position occasionally works in confined spaces and at heights. Work is performed primarily indoors.

Other: The scope of the position may require nighttime, holiday, and/or weekend work. Overtime may be required to meet the staffing needs of the department. Employees in this job classification are designated as essential employees and must report to work as scheduled when University offices are closed. Positions associated with this job classification may be located in facilities requiring the position to be designated ‘sensitive’ as defined by University policy. Positions associated with this job classification may include job duties, responsibilities, or activities that are subject to export control regulations.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Maintains a safe and secure building by regularly monitoring persons entering and leaving the building, monitoring building surveillance systems, managing key control, receiving and monitoring packages, conducting walk-throughs of the assigned building, observing for unauthorized personnel or activities, maintaining kiosk information, enforcing University rules, regulations and policies, and reporting violations to the appropriate authority, submitting work orders, checking doors and locks for proper operation, and securing and locking buildings and windows as directed.

2. Reduces the potential for injury, loss of life, property theft, and/or destruction of property by conducting building checks for potentially dangerous or unsafe areas and conditions, (e.g., inoperative lighting, unlocked doors, insecure stairway railing, etc.), routinely inspecting fire extinguishers and automated external defibrillators, and making on-the-spot corrections if possible or reporting the conditions to an appropriate authority for correction.

3. Reacts to weather, fire, hazardous materials, medical and security emergencies, and natural disasters utilizing the incident command system, assesses the situation, takes mitigation action to protect lives, property, and the environment by following procedures prescribed in the Office of University Safety Policy and Procedures Manual, and assists emergency response.

4. Renders assistance at medical emergencies by performing CPR or rendering first aid to the injured person(s), determining the need for additional medical attention, contacting the appropriate agency/office to facilitate emergency medical attention, remaining with the injured person(s) until relieved by an appropriate authority, and preparing and submitting a detailed report.

5. Promotes an awareness of safety issues by talking to students, faculty, staff, and others, distributing informational materials regarding safety during normal duties, and conducting presentations or training as scheduled by the Manager, Campus Safety.

6. Encourages a proactive approach to safety by meeting with the leaders of University organizations to discuss their specific vulnerabilities to person, property, and equipment loss, assisting with the development of programs to alleviate or reduce identified vulnerabilities, monitoring the progress of those programs, and adjusting or modifying those programs as needed to improve safety.

7. Promotes a positive image of the University by providing directions and information to students, faculty, staff, and visitors to a building regarding campus locations, facilities, and activities, and rendering such assistance as requested within capability to provide (e.g., requesting campus safety assistance for battery jumps for dead car batteries, use of telephone, etc.).

8. Responds within a building and its property to reported incidents of crime, interacts compassionately with victims to minimize impact, notifies campus safety and /or 9-1-1 as appropriate, provides information on available resources, thoroughly, accurately, and professionally documents incidents, and makes timely reports of campus complaints, incidents involving possible criminal activity, and other daily activities.

9. Thoroughly, accurately, and professionally documents all complaints, daily activities, and incidents and submits the information to the appropriate individual(s).

10. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.

11. Remains competent and current through self-directed professional reading, attending professional development courses, and attending training and/or courses required by the Director, University Safety or designee for a wide array of topics, such as the Clery Act, Title IX, report writing, communications, fire alarm systems, sprinkler and standpipe systems, hazardous materials, incident command, etc.

12. Contributes to the overall success and morale of the Office of University Safety by adhering to the Office of University Safety Policy and Procedures Manual and performing all other duties and responsibilities as assigned in a professional manner.

SUPERVISION

The Building Safety Specialist is supervised by the Supervisor, Campus Safety.

OFFICE OF HUMAN RESOURCES

MARCH 2019

JOB FAMILY 2

Factor 1: Educational Requirements of the Job

Level 2.0 - 100 Points: The job requires a high school diploma or equivalent.

Factor 2: Skill Requirements - Craft and Trade Skills

Level 2.0 - 350 Points: General mechanical or technical aptitude and a general knowledge of, and experience in, a skill, craft, or trade. A general ability to understand procedures, operations, and/or operate basic equipment, that typically require some previous experience or training is required. Jobs at this level typically require at least one and up to two years of related experience for successful performance.

Factor 3: Managerial Responsibility

Level 1.0 - 25 Points: No responsibility for the work of others. Limited responsibility for expenses, purchases, or inventory.

Factor 4: Guidelines

Level 2.0 - 50 Points: Specific guidelines and established routines exist, but some judgment in applying guidelines and deviating from standards must be exercised. The number and similarity of guidelines and work situations requires the employee to use judgment in locating and selecting the most appropriate guidelines, references, and procedures for application and in making minor deviations to adapt guidelines in specific cases. At this level, the employee may also determine which of several alternatives to use. Situations to which the existing guidelines cannot be applied or significant proposed deviations from the guidelines are referred to a supervisor.

Factor 5: Contacts

Level 2.0 - 50 Points: The purpose may include obtaining or clarifying facts, or providing factual information to others. Contacts may be with coworkers or structured exchanges with students or the general public, and are generally for the purpose of exchange of information. Contacts at this level might include discussing a work order with individuals in a departmental office to more clearly define the problem, or providing directions or information to students or the general public.

Factor 6: Work Environment

Level 1.0 - 20 Points: The work environment had only everyday risks or discomforts associated with an office or commercial vehicle. The work area is adequately lighted, heated or cooled, and ventilated. There are no unusual hazards in the work environment.

Factor 7: Physical Demands

Level 2.0 - 60 Points: Work requires some exertion such as standing for long periods of time, considerable walking, frequent bending kneeling, reaching, and stooping. May include occasional lifting of moderately heavy objects. Work may require specific but common physical abilities.

Factor 8: Responsibility for Facilities and Resources

Level 3.0 - 70 Points: At this level would be jobs in which the incumbent has considerable ongoing responsibility for building security and public safety.

Factor 9: Complexity

Level 2.0 - 250 Points: The work consists of tasks that involve related steps, processes, or methods. Decisions regarding what needs to be done involve choices requiring the employee to recognize the differences among a few easily recognizable situations. Decisions at this level are based on knowledge of the procedural requirements of the work coupled with the awareness of the specific functions and assignments of the department.