POSITION IDENTIFICATION
TITLE Postal Distribution Clerk
CLASSIFICATION NUMBER 5022
GRADE 21
IMMEDIATE SUPERVISOR Postal Service Supervisor
MAJOR ADMINISTRATOR Director, Communication Services
GENERAL FUNCTION
The Postal Distribution Clerk picks up and delivers mail to/from the campus and the US Main Post Office in a timely manner. The Postal Distribution Clerk receives, sorts, prepares, and distributes incoming/outgoing campus mail and complies with federal postal rules and regulations in processing outgoing mail and transporting and handling of certified, registered, insured, express, and regular mail. The Postal Distribution Clerk assigns pickup and delivery routes, analyzes current mail routes and recommends appropriate changes based on mail volume. The Postal Distribution Clerk may exercise supervision of student or part-time employees.
MINIMUM ACCEPTABLE QUALIFICATIONS
Education: A high school diploma or the equivalent is required.
Experience: At least one year of delivery experience is required. Previous mail service experience is preferred.
Skills: The ability to read and sort addresses by 20-50 administrative divisions is required. Written and verbal communications skills and the ability to perform basic recordkeeping and tabulation tasks are required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.
Effort: Good manual dexterity is required to sort the mail. Must be able to lift and transport materials, packages, and equipment weighing up to 70 pounds short distances, using accessory equipment such as 2-wheel hand truck. Periods of prolonged standing are common.
License: Must possess a valid Missouri drivers license and have no citations for major driving violations, (e.g., driving while intoxicated, vehicular manslaughter, careless and imprudent operation of a motor vehicle, excessive speeding).
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Contributes to an efficient, prompt, service-oriented mail service for the University campus and community by operating a light to medium-duty vehicle to transport incoming/outgoing distributions throughout the campus and to the United States Postal Office in a timely and consistent manner, checking the correctness of items to be delivered before delivery and sorting/stacking those items in the sequence order of stops, analyzing current mail routes and recommending changes based upon mail volumes to various campus buildings.
2. Reduces the likelihood for violations of regulations that may result in the loss of the University's authority to operate an independent mail service by being knowledgeable of and complying with federal postal rules and regulations in the receipt, handling, transporting, and distribution of certified, registered, insured, express and all other classes of United States Postal Service mail.
3. Enhances the deliverability of outgoing mail and complies with applicable Postal Regulations by sorting outgoing mail to a level which takes advantage of presort discounts and accurately bundling/packaging outgoing mail.
4. Assists in providing a special mail service to the University by collecting departmental metered, stamped, and campus mail either at the department or from the mail bins.
5. Promotes a professional, service-oriented mail service operation by answering inquiries concerning campus and Postal Service mail services and regulations, explaining rates, special types, classes of mail, and packaging requirements, and advising mail service patrons on the most appropriate category and class of mail to meet their needs.
6. Assists in the development of a competent, productive and effective mail room staff by providing on-the-job instruction regarding federal postal regulations to new employees, setting priorities when appropriate, enforcing University and department policies, and providing input regarding student and part-time employee work performance as appropriate.
7. Reduces the likelihood for a disruption in delivery services by maintaining a daily and/or weekly activity log to include vehicle mileage and maintenance and records of delivery activity, inspecting the mail delivery vehicle prior to use for obvious safety hazards (e.g., tire pressure, windshield wipers, headlights, horn, rear view mirrors), recording and then reporting unusual vehicle noises or operations and other repairs to the appropriate supervisor.
8. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
9. Contributes to the overall success of the Postal Service operations by performing other essential duties and responsibilities as assigned.
SUPERVISION
The Postal Distribution Clerk is supervised by the Postal Service Supervisor and may be required to exercise supervision of student employees.
OFFICE OF HUMAN RESOURCES
REVISED JANUARY 2017
