POSITION IDENTIFICATION
TITLE Assistant Director Procurement/Senior Procurement Card Coordinator
CLASSIFICATION NUMBER 4816
GRADE 45
CLASSIFICATION Exempt
IMMEDIATE SUPERVISOR Director of Procurement Services
GENERAL FUNCTION
The Assistant Director Procurement/Senior Procurement Card Coordinator supports the
Office of Procurement Services and other University departments by coordinating the
procurement card program and supporting the Office of Procurement in other duties.
The Assistant Director Procurement/Senior Procurement Card Coordinator oversees University
procurement card purchases in excess of thirteen million dollars annually and ensures
compliance with University policy. The Assistant Director Procurement/Senior Procurement
Card Coordinator provides for-credit classroom instruction in related courses at the
University.
MINIMUM ACCEPTABLE QUALIFICATIONS
Education: A bachelor’s degree in business or a related field and a Master’s in a
business-related field are required. An equivalent combination of years of experience
and education may be considered for substitution of educational requirements.
Experience: At least two years of experience is required in procurement, preferably
public sector procurement, with specific experience in procurement card purchases
and in using automate procurement procedures. Training experience is required. Experience
in responsible supervisory positions is preferred.
Skills: Effective verbal and written communication skills are required. Interpersonal
and customer services skills are required. Skills in the use of personal computers
including proficiency in Microsoft Word and Excel are required. The ability to work
with colleagues at all administrative and academic levels is required. The ability
to develop knowledge of, respect for, and skills to engage with those of other cultures
or backgrounds is required.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Coordinates all aspects of the University’s procurement card program to include
the dissemination of program information to various departments and cardholders, program
expansion, training, and compliance monitoring with regulatory guidelines and University
policies.
2. Increases customer satisfaction by expanding the range and improving the quality
of procurement services to University departments by providing input and implementing
the use of information technology to automate and expedite the procurement process.
3. Protects the interests of the University regarding purchases by serving as a representative
for the University and monitoring vendor activities for compliance with all contract
terms and conditions.
4. Minimizes institutional liability by reviewing and recommending approval or disapproval
of University contracts in terms of the adequacy of contract terminology, content,
and obligation of the physical resources of the University.
5. Provides continuity of management, supervision, and leadership within Procurement
Services by assuming duties and responsibilities as designated by the Director of
Procurement Services.
6. Assists in the development of a competent, productive, and effective departmental
staff by participating in the interview process for applicants, making recommendations
regarding hiring decisions, training staff members involved in procurement operations,
and providing input regarding performance evaluations.
7. Uses an understanding of basic business concepts and computer technologies to provide
for-credit classroom instruction at the University.
8. Contributes to a work environment that encourages knowledge of, respect for, and
development of skills to engage with those of other cultures or backgrounds.
9. Remains competent and current through self-directed professional reading, developing
professional contacts with colleagues, attending professional development courses,
and attending training and/or courses as directed by the Director of Procurement Services.
10. Contributes to the overall success of the Office of Procurement Services by performing
all other duties as assigned.
SUPERVISION
The Assistant Director Procurement/Senior Procurement Card Coordinator is supervised
by the Director of Procurement Services and supervises the Procurement Card Coordinator
and may assign and monitor the work of staff and students.
OFFICE OF HUMAN RESOURCES
REVISED JUNE 2022
JOB FAMILY 4
Factor 1: Professional Knowledge, Skill, and Technical Mastery
Level 4.0 - 2300 Points: Knowledge of the principles, concepts, practices, methods and techniques of an administrative, managerial, or professional field such as accounting or auditing, financial management, business administration, human resources, engineering, social sciences, communications, education, law, or medicine. Knowledge permits the employee to complete assignments by applying established methods to recurring types of projects/problems susceptible to well-documented precedents or to schedule, plan, and carry out precedented projects. Alternatively, knowledge at this level might also permit the employee to carry out precedented projects requiring considerable experience in specific areas within higher education. Knowledge at this level is typically acquired through a combination of formal education and/or training and experience that includes a requirement for a college degree in a specific technical or professional specialty along with significant related work experience. Alternatively, equivalent knowledge requirements at this level include a non-technical or general Bachelor's degree requirement with substantial work experience or a non-specific Master's degree requirement with substantial work experience. Knowledge requirements generally also include a significant amount of related work experience and may include administrative or supervisory experience.
Factor 2: Supervisory Responsibility
Level 2.0 - 130 Points: Regular, but limited, supervision, training, or directing the work assignments of (a) small numbers of student, part-time or temporary workers, or (b) one or more permanent, full-time employees. The nature of supervision is largely confined to scheduling work and assigning tasks. Supervision at this level typically does not include a full range of supervisory responsibilities, and supervisory duties typically do not consume a large portion of the work day.
Factor 3: Interactions with Others
Level 4.0 - 500 Points: Interactions with others are somewhat unstructured. The purpose may be to influence or motivate others, to obtain information, or to control situations and resolve problems. Interactions may be with individuals or groups of co-workers, students, or the general public, may be moderately unstructured, and may involve persons who hold differing goals and objectives. Individuals at this level often act as a liaison between groups with a focus on solving particular unstructured problems. Interactions at this level require considerable interpersonal skill and the ability to resolve conflict.
Factor 4: Job Controls and Guidelines
Level 3.0 - 500 Points: The employee operates under general supervision expressed in terms of program goals and objectives, priorities, and deadlines. Administrative supervision is given through statements of overall program or project objectives and available resources. Administrative guidelines are relatively comprehensive and the employee need only to fill in gaps in interpretation and adapt established methods to perform recurring activities. In unforeseen situations, the employee must interpret inadequate or incomplete guidelines, develop plans, and initiate new methods to complete assignments based on those interpretations. Assignments are normally related in function, but the work requires many different processes and methods applied to an established administrative or professional field. Problems are typically the result of unusual circumstances, variations in approach, or incomplete or conflicting data. The employee must interpret and refine methods to complete assignments. Characteristic jobs at this level may involve directing single-purpose programs or performing complex, but precedented, technical or professional work.
Factor 5: Managerial Responsibility
Level 4.0 - 1500 Points: Work involves the primary accountability for a smaller department, program, or process. Work activities involve managerial decisions that directly affect the efficiency, costs, reputation, and service quality of the department, program, or process. Work affects a limited range of professional projects or administrative activities of the University. Work activities have a direct and substantial impact on the department. While work activities do have some effect on the efficiency and reputation of the cost center, departments, programs, or processes at this level represent a relatively minor function within the cost center. Employees in jobs at this level may have responsibility for developing budgets, distributing budgeted funds, and exercising the primary control over a relatively small budget.
