POSITION IDENTIFICATION
TITLE Procurement Card Analyst
CLASSIFICATION NUMBER 4815
GRADE 42
CLASSIFICATION Exempt
IMMEDIATE SUPERVISOR Director of Procurement Services
GENERAL FUNCTION
The Procurement Card Analyst supports the Office of Procurement Services and other University departments by coordinating, managing, and monitoring all aspects of the procurement card program for the University. The Procurement Card Analyst develops, revises, and informs users of policies and procedures, and conducts routine audits for adherence to the procurement card program.
MINIMUM ACCEPTABLE QUALIFICATIONS
Education: A bachelor’s degree in business or a related field is required. An equivalent combination of years of experience and education may be considered for substitution of educational requirements.
Skills: Effective verbal and written communication skills are required. Interpersonal and customer services skills are required. Skills in the use of personal computers including proficiency in Microsoft Word and Excel are required. The ability to work with colleagues at all administrative and academic levels is required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Coordinates all aspects of the University’s procurement card program, approves requests for new cards, monitors and adjusts usage limits as needed, manages replacement cards in the event of lost, stolen, or fraudulent cards, closes cards due to violation of policy, employee termination or transfer.2. Coordinates uniform training in the application of University policies and procedures to cardholders, coordinators, and approvers.
3. Conducts routine audits on procurement card purchases, informs management of misuse and works with the Office of Internal Audit and Risk Management on audit requests.
4. Develops and revises procurement card policies and procedures, updates the website and training materials, disseminates information to end-users.
5. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
6. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses as directed by the supervisor.
7. Contributes to the overall success of the division by performing all other essential duties and responsibilities as assigned.
SUPERVISION
The Procurement Card Analyst is supervised by the Director of Procurement Services and if directed may assign and monitor the work of staff and students.
OFFICE OF HUMAN RESOURCES
REVISED AUGUST 2022
