POSITION IDENTIFICATION
TITLE Controller of the Foundation
CLASSIFICATION NUMBER 4446
GRADE 47
CLASSIFICATION Exempt
IMMEDIATE SUPERVISOR Assistant Vice President Finance & Accounting
GENERAL FUNCTION
The Controller of the Foundation oversees and performs professional accounting and administrative work necessary to maintain the Foundation’s assets and endowments. The Controller of the Foundation determines proper treatment and recording of transactions, assures compliance with rules, regulations, and policy, and exercises independent judgment in interpreting the policies and procedures.
MINIMUM ACCEPTABLE QUALIFICATIONS
Education: A Bachelor's degree in Accounting is required; a CPA or Master’s degree in accounting or related field is preferred. An equivalent combination of years of experience and education may be considered for substitution of educational requirements.
Experience: At least five years prior experience in accounting with at least three years prior experience in foundation accounting is required.
Skills: High aptitude in accountancy and a good understanding of computers and their functions in accounting. The ability to understand, interpret, and apply accounting principles as well as rules and regulations that apply to financial information is required. Possesses knowledge of federal tax reporting and compliance. Background in oversight for endowment management is preferred. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Oversees the accounting performed for the Missouri State University Foundation, including the maintenance of accounts payable, general ledger updating & reconciliation of bank & investments accounts.2. Approves (or confirms the appropriateness of) expenditures in accordance with institutional guidelines & donor agreements.
3.Maintains the accuracy of financial data by assigning correct budget numbers and expense codes, reviewing or approving transactions, properly recording transactions via journal entries, researching and analyzing data regarding updates needed, and preparing monthly reconciliations.
4. Promotes Foundation compliance with federal and state laws and regulations by maintaining a current working knowledge of federal and state regulations and communicating regulatory information to appropriate administrators, staff, and faculty.
5. Assists in the establishment of policies and procedures which ensure that resources are used in the most effective and efficient manner.
6. Ensures that proper accounting principles and standards are followed by reviewing the daily, monthly, and yearly internal controls in the department.
7. Coordinates with Computer Services to obtain various reports and information as needed, including the calculation of internal fees for the Foundation & reports detailing transfers related to scholarships & payroll expenses to be reimbursed by the Foundation.
8. Prepares monthly Foundation reports and the Annual Report of the Foundation.
9. Assists the Executive Director of the Foundation with the preparation of the unrestricted budget & prepares budget to actual reports.
10. Interacts with Foundation trustees, providing assistance as required to the chairs of the Executive, Investment, and Audit committees.
11. Provides information to external accounting firm to assist in the preparation of the annual 990 report & 990-T tax return for Missouri State University Foundation.
12. Oversees the monthly unitization and reconciliation of the endowment pool of the Foundation.
13. Works with University accounting staff to ensure proper recording of transactions between the Foundation and the University.
14. Develops a competent, productive, and efficient departmental staff by supervising, directly and through delegation, professional accountants and accounting support personnel.
15. Facilitates a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
16. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses required by the Chief Financial Officer.
17. Contributes to the overall success of the Office of Financial Services by performing all other duties and responsibilities as assigned, maintaining high levels of accuracy, maintaining a professional demeanor and appropriate levels of confidentiality, and providing excellent customer service.
SUPERVISION
The Controller of the Foundation is supervised by the Assistant Vice President Finance and Accounting and supervises accounting professionals and clerical staff in Foundation Accounting.
OFFICE OF HUMAN RESOURCES
MARCH 2023
