POSITION IDENTIFICATION
TITLE Director of Payroll
CLASSIFICATION NUMBER 4445
GRADE 47
CLASSIFICATION Exempt
IMMEDIATE SUPERVISOR Assistant Vice President of Finance and Accounting
GENERAL FUNCTION
The Director of Payroll is responsible for the production and timely delivery of three payrolls (monthly salaried, monthly hourly, and semi-monthly). The Director of Payroll uses an understanding of the University’s internal payroll system to accurately pay employees in compliance with federal and state laws and regulations, such as the Internal Revenue Service (IRS) rules and regulations and the Fair Labor Standards Act (FLSA). The Director of Payroll assures proper tax treatment, accounting, and disposition of withholdings, such as taxes, deductions for benefits, charitable contributions, retirement contributions, other savings, etc. The Director of Payroll works closely with the Office of Human Resources, Student Employment, Computer Services, and other University departments as well as the state payroll and retirement offices, Internal Revenue Service, Social Security Administration, and others receiving the proceeds from payroll deductions.
MINIMUM ACCEPTABLE QUALIFICATIONS
Education: A Bachelor's degree is required; a degree in a business-related field and/or twenty hours of coursework in Accounting is preferred.
Experience: At least five years of payroll experience with internal and external systems is required. At least two years of supervisory experience is required. Payroll management for an employer with at least 500 employees is preferred.
Skills: Knowledge of accounting principles, payroll methods, and extensive knowledge of Department of Labor regulations, federal and state tax regulations, and international tax requirements is required. Skill in understanding and using in-house payroll processing systems is required. Proficiency with Excel and/or other spreadsheet and database applications is required. A record of inclusive conduct and evidence of multicultural skills in the workplace is preferred.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Plans, manages, and oversees the daily functions, operations, and activities of the Payroll Department, for proper payment of wages and salaries by supervising the preparation of three payrolls, assuring that the payroll system is correctly processing salaries and reported hours worked, utilizing paid leave and holiday pay, accruing compensatory time, and computing overtime.2. Assures the payroll system is working as expected and in compliance with federal, multi-state and local laws, rules, and regulations by establishing controls, monitoring results, and collaborating with Human Resources, Computer Services, and external service providers to modify and adapt programming, processing methods, and reporting in response to changes in regulations, withholding rates and reporting needs.
3. Oversees and monitors proper tax treatment of wages of international employees.
4. Assists in developing, drafting, implementing, interpreting, and enforcing a wide range of personnel policies and procedures.
5. Monitors control procedures related to the preparation and disbursement of direct deposits of payroll checks.
6. Ensures the timely completion of all payroll tax reporting requirements for federal, multi-state, local, international tax and the issuance of W-2s.
7. Responds to all payroll audit requests.
8. Prepares periodic reports on Missouri State Retirement, Old Age Survivor and Disability Insurance (OASDI), federal withholding, multi-state withholding, unemployment compensation, and other related reports of expenditures and balances of various accounts by compiling, researching, and analyzing data regarding these program expenditures.
9. Develops competent, productive, and efficient staff by supervising, delegating and monitoring their tasks, and preparing employee performance evaluations.
10. Represents the department and serves as a resource by participating on various University committees.
11. Facilitates a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
12. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses as required by the Assistant Vice President of Finance and Accounting.
13. Contributes to the overall success of the Office of Financial Services by performing all other duties and responsibilities as assigned.
SUPERVISION
The Director of Payroll supervises a payroll specialist and payroll technicians.
OFFICE OF HUMAN RESOURCES
REVISED AUGUST 2024
