POSITION IDENTIFICATION
TITLE Manager, Accounts Payable and Budgeting
CLASSIFICATION NUMBER 4064
GRADE 45
CLASSIFICATION Exempt
IMMEDIATE SUPERVISOR AssistantDirector of Accounting and Budgeting
MAJOR ADMINISTRATOR Chief Financial Officer (CFO)
GENERAL FUNCTION
The Manager, Accounts Payable and Budgeting is responsible for daily administration of the University’s general accounting functions related to disbursement and refund of funds for University business. The Manager, Accounts Payable and Budgeting serves in a lead role in the University’s budget process and as a liaison with University departments regarding the budget process. The Manager, Accounts Payable and Budgeting administers and coordinates various reconciliations and administers the Banner system for accurate processing and posting to the general ledger. The Manager, Accounts Payable and Budgeting assures excellent customer service is provided to students, parents, employees and non-university customers with questions and concerns.
MINIMUM ACCEPTABLE QUALIFICATIONS
Education: A Bachelor's degree in Accounting or a related business field with at least twenty hours of coursework in accounting courses is required; a Master’s degree in accounting or a related business field with at least twenty hours of coursework in Accounting is preferred.
Experience: At least four years experience in accounting is required; two years of experience working with budgets and processing accounts payable is preferred.
Skills: The ability to understand, interpret, and apply accounting standards, principles and procedures is required. An understanding of computers and their functions in accounting is required. Supervisory skills are required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Assures compliance with recognized accounting standards, principles, and procedures by supervising and monitoring the work of professional accountants and/or support staff.
2. Directs the daily administration and activities of the University’s accounts payable system.
3. Maintains the accuracy of payments and refunds and reconciliations to the general ledger.
4. Works with assigned departments to prepare annual budgets and monitors the budgets of assigned departments throughout the budget year.
5. Assures excellent customer service is provided to students, parents, employees, and non-university customers who have concerns or questions by assuring that staff answering the questions have a thorough understanding of policies and procedures throughout the University.
6. Maintains and oversees aspects of the Finance module of the Banner system by maintaining appropriate controls through controlling access to accounts payable screens, troubleshooting problems and coordinating solutions for meeting new needs, and maintaining proper set up and accounting records in the accounts payable system.
7. Completes and supervises journal entries as needed to record and/or allocate revenue and expense to appropriate cost centers or budget entries to the appropriate accounts.
8. Coordinates with University departments to facilitate business processes.
9. Ensures the timeliness of the general ledger and subsidiary ledger entries by monitoring the work of professional and support staff.
10. Performs monthly reconciliations by reviewing the work of the accounting clerks and others to ensure their work is accurate and complete.
11. Prepares and supervises the preparation of audit workpapers for the fiscal year audit by researching and analyzing the year-to-date accounting information.
12. Develops a competent and efficient accounting staff by training the staff in new policies and procedures and supervising their daily activities.
13. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
14. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses as required by the Assistant Director of Accounting and Budgeting.
15. Contributes to the overall success of the Office of Financial Services by performing all other duties and responsibilities as assigned.
SUPERVISION
The Manager, Accounts Payable and Budgeting is supervised by the Assistant Director of Accounting and Budgeting supervises professional accountants, accounting clerks, temporary employees, and students.
OFFICE OF HUMAN RESOURCES
JANUARY 2014
