POSITION IDENTIFICATION
TITLE Accounting Manager/Bursar
CLASSIFICATION NUMBER 4060
GRADE 46
CLASSIFICATION Exempt
IMMEDIATE SUPERVISOR Assistant Vice President Finance and Accounting
GENERAL FUNCTION
The Accounting Manager/Bursar is responsible for daily administration of the University’s accounts receivable and third party billing systems and the accuracy of charges, credits, payments, and refunds entered into the accounting system. The Accounting Manager/Bursar supervises the application of financial aid to University charges and releases refunds of student financial aid to students in compliance with University, federal and state laws and regulations. The Accounting Manager/Bursar administers and coordinates various reconciliations (direct loan records and drawdowns, residence hall deposit account, etc.) and administers the Banner system to allow accurate processing and posting of revenue to the general ledger. The Accounting Manager/Bursar is responsible for assuring excellent customer service is provided students, parents, employees and non-university customers with questions and concerns. The Accounting Manager/Bursar oversees the Bursar’s Office.
MINIMUM ACCEPTABLE QUALIFICATIONS
Education: A Bachelor's degree in Accounting or a related business field with at least twenty hours of coursework in Accounting courses is required; a C.P.A. or a Master’s degree in accounting or a related business field with at least twenty hours of coursework in Accounting is preferred.
Experience: At least four years experience in accounting is required, including at least one year in a supervisory position.
Skills: The ability to understand, interpret, and apply accounting standards, principles and procedures is required. An understanding of computers and their functions in accounting is required. Supervisory skills are required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Assures compliance with recognized accounting standards, principles, and procedures by supervising and monitoring the work of professional accountants and/or support staff.2. Directs the daily administration and activities of the University’s accounts receivable and third-party billing system.
3. Maintains accuracy of charges, credits, payments, and refunds and reconciles the accounts receivable sub-ledger to the general ledger.
4. Oversees daily refunding of credit balances, maintenance of direct deposit records, and resolution of deposit returns.
5. Oversees the Bursar’s Office and ensures the financial integrity of the office.
6. Assures excellent customer service is provided to students, parents, employees, and non-university customers who have concerns or questions by assuring that staff answering the questions have a thorough understanding of University policies and procedures throughout the University, such as payment and drop deadlines, fees, credit hour costs, the academic calendar, etc.
7. Maintains and oversees aspects of the Finance module of the Banner system by maintaining appropriate controls through controlling access to accounts receivable screens, troubleshooting problems and coordinating solutions for meeting new needs, and maintaining proper set up and accounting records in the accounts receivable system by setting up exemption codes for fee waivers, detail codes for accounts receivable and financial aid transactions, and detail codes for cashiering and storefronts.
8. Completes journal entries as needed to record and/or allocate revenue and expense to appropriate cost centers or charges to customer accounts.
9. Coordinates with and supports the activities of Collection/Bad Debt system and coordinates the write-off of bad debt.
10. Performs or reviews journal entries recording ACH deposits to the University savings account and the monthly reconciliation of direct loan records to the Department of Education.
11. Administers various programs, such as the tax credit program for non-resident students whose parents pay Missouri income tax.
12. Coordinates with various University departments to facilitate business processes, such as NCAA reporting, workers compensation claims, third party billing, and cooperative programs with outside entities.
13. Ensures the timeliness of the general ledger and subsidiary ledgers by monitoring the work of professional and support staff and students.
14. Performs monthly reconciliations by reviewing the work of the accounting clerks and others to ensure their work is accurate and complete.
15. Prepares and supervises the preparation of audit workpapers for the fiscal year audit by researching and analyzing the year-to-date accounting information.
16. Develops a competent and efficient accounting staff by training the staff in new policies and procedures and supervising their daily activities.
17. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
18. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses as required by the Assistant Vice President Finance and Accounting.
19. Contributes to the overall success of the Office of Financial Services by performing all other duties and responsibilities as assigned.
SUPERVISION
The Accounting Manager/Bursar is supervised by the Assistant Vice President Finance and Accounting and in turn supervises professional accountants, accounting clerks, temporary employees, and students.
OFFICE OF HUMAN RESOURCES
REVISED MARCH 2023
