POSITION IDENTIFICATION
TITLE Accounting Manager/Business Office Director – West Plains
CLASSIFICATION NUMBER 4057
GRADE 45
CLASSIFICATION Exempt
IMMEDIATE SUPERVISOR Associate Vice-Chancellor of Business Support Services
GENERAL FUNCTION
The Accounting Manager/Business Office Director – West Plains performs and supervises others in the performance of professional accounting and administrative work involved in the daily organization, operation, and supervision of the campus' accounting systems and exercises independent judgment and discretion in planning and carrying out the details of work procedures and methods. The Accounting Manager/Business Office Director assists the Associate Vice-Chancellor of Business Support Services in designing computer support systems and in establishing policies and procedures for the overall daily accounting functions for the office. The Accounting Manager/Business Office Director receives reviews the work of subordinates; work is primarily reviewed through normal accounting systems and audits.
MINIMUM ACCEPTABLE QUALIFICATIONS
Education: A bachelor’s degree in accounting or a related field is required. Certified Public Accountant (CPA) is preferred.
Experience: At least three years of experience in accounting is required, including at least one year in a supervisory position.
Skills: The ability to understand, interpret, and apply accounting standards, principles, and procedures is required. An understanding of computers and their functions in accounting is required. Supervisory skills are required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Assures compliance with recognized accounting standards, principles, and procedures by supervising and monitoring the work of support staff.2. Maintains the accuracy of financial data by assigning correct budget numbers and expense codes, reviewing or approving transactions, properly recording transactions via journal entries, preparing or reviewing budget adjustments, researching and analyzing data regarding updates needed, and preparing monthly reconciliations.
3. Prepares and/or reviews monthly summaries and reports for internal use by compiling information and reconciling various ledger accounts.
4. Assures the accuracy and timeliness of refunds from the accounts receivable system by reviewing the accounts and establishing and monitoring acco0unting procedures.
5. Assists with methods of budgeting, budget reporting, resource allocation, and budget control by assuring the utilization of available techniques and technologies.
6. Assists the Associate Vice-Chancellor of Business Support Services in the preparation of the campus’ Internal Operating Budget by implementing methods, models, and other decision support systems and assuring timely submission.
7. Assists with the preparation, construction, and implementation of a detailed campus operating budget by monitoring the solicitation of program resource needs, budget plans, and the communication of completed budgets from the individual operating units.
8. Assists the Associate Vice-Chancellor of Business Support Services by collecting, organizing, and analyzing financial data for the preparation of various reports and statistical data outlining the campus’ financial position in the areas of income and expenditure based on past, present, and forecasted operations.
9.Prepares journal entries for the general ledger and various subsidiary ledgers by compiling, researching, and analyzing data regarding updates needed.
10. Ensures the timeliness of the general ledger and subsidiary ledgers by monitoring the work of support staff.
11. Performs monthly reconciliations by reviewing the work of the accounting technicians and others to ensure their work is accurate and complete.
12. Prepares and supervises the preparation of audit work papers for the fiscal year audit by researching and analyzing the year-to-date accounting information.
13. Provides various accounting information to the Associate Vice-Chancellor of Business Support Services and other University administrators as needed by remaining familiar with the information available in the University’s accounting system.
14. Develops a competent and efficient accounting staff by training the staff in new policies and procedures and supervising their daily activities.
15. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses as required by the Associate Vice-Chancellor of Business Support Services.
16. Contributes to the overall success of the Business Office by performing all other duties and responsibilities as assigned.
SUPERVISION
The Accounting Manager/Business Office Director – West Plains is supervised by the Associate Vice-Chancellor of Business Support Services and supervises Accounting Technicians and part-time employees.
OFFICE OF HUMAN RESOURCES
REVISED APRIL 2023
