4057 Accounting Manager/Business Office Director – West Plains

POSITION IDENTIFICATION

TITLE Accounting Manager/Business Office Director – West Plains

CLASSIFICATION NUMBER 4057

GRADE 45

CLASSIFICATION Exempt

IMMEDIATE SUPERVISOR Associate Vice-Chancellor of Business Support Services

GENERAL FUNCTION

The Accounting Manager/Business Office Director – West Plains performs and supervises others in the performance of professional accounting and administrative work involved in the daily organization, operation, and supervision of the campus' accounting systems and exercises independent judgment and discretion in planning and carrying out the details of work procedures and methods. The Accounting Manager/Business Office Director assists the Associate Vice-Chancellor of Business Support Services in designing computer support systems and in establishing policies and procedures for the overall daily accounting functions for the office. The Accounting Manager/Business Office Director receives reviews the work of subordinates; work is primarily reviewed through normal accounting systems and audits.

MINIMUM ACCEPTABLE QUALIFICATIONS

Education: A bachelor’s degree in accounting or a related field is required. Certified Public Accountant (CPA) is preferred.

Experience: At least three years of experience in accounting is required, including at least one year in a supervisory position.

Skills: The ability to understand, interpret, and apply accounting standards, principles, and procedures is required. An understanding of computers and their functions in accounting is required. Supervisory skills are required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Assures compliance with recognized accounting standards, principles, and procedures by supervising and monitoring the work of support staff.

2. Maintains the accuracy of financial data by assigning correct budget numbers and expense codes, reviewing or approving transactions, properly recording transactions via journal entries, preparing or reviewing budget adjustments, researching and analyzing data regarding updates needed, and preparing monthly reconciliations.

3. Prepares and/or reviews monthly summaries and reports for internal use by compiling information and reconciling various ledger accounts.

4. Assures the accuracy and timeliness of refunds from the accounts receivable system by reviewing the accounts and establishing and monitoring acco0unting procedures.

5. Assists with methods of budgeting, budget reporting, resource allocation, and budget control by assuring the utilization of available techniques and technologies.

6. Assists the Associate Vice-Chancellor of Business Support Services in the preparation of the campus’ Internal Operating Budget by implementing methods, models, and other decision support systems and assuring timely submission.

7. Assists with the preparation, construction, and implementation of a detailed campus operating budget by monitoring the solicitation of program resource needs, budget plans, and the communication of completed budgets from the individual operating units.

8. Assists the Associate Vice-Chancellor of Business Support Services by collecting, organizing, and analyzing financial data for the preparation of various reports and statistical data outlining the campus’ financial position in the areas of income and expenditure based on past, present, and forecasted operations.

9.Prepares journal entries for the general ledger and various subsidiary ledgers by compiling, researching, and analyzing data regarding updates needed.

10. Ensures the timeliness of the general ledger and subsidiary ledgers by monitoring the work of support staff.

11. Performs monthly reconciliations by reviewing the work of the accounting technicians and others to ensure their work is accurate and complete.

12. Prepares and supervises the preparation of audit work papers for the fiscal year audit by researching and analyzing the year-to-date accounting information.

13. Provides various accounting information to the Associate Vice-Chancellor of Business Support Services and other University administrators as needed by remaining familiar with the information available in the University’s accounting system.

14. Develops a competent and efficient accounting staff by training the staff in new policies and procedures and supervising their daily activities.

15. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses as required by the Associate Vice-Chancellor of Business Support Services.

16. Contributes to the overall success of the Business Office by performing all other duties and responsibilities as assigned.

SUPERVISION

The Accounting Manager/Business Office Director – West Plains is supervised by the Associate Vice-Chancellor of Business Support Services and supervises Accounting Technicians and part-time employees.

OFFICE OF HUMAN RESOURCES

REVISED APRIL 2023

JOB FAMILY 4

Factor 1: Professional Knowledge, Skill, and Technical Mastery

Level 4.0 - 2300 Points: Knowledge of the principles, concepts, practices, methods and techniques of an administrative, managerial, or professional field such as accounting or auditing, financial management, business administration, human resources, engineering, social sciences, communications, education, law, or medicine. Knowledge permits the employee to complete assignments by applying established methods to recurring types of projects/problems susceptible to well-documented precedents or to schedule, plan, and carry out precedented projects. Alternatively, knowledge at this level might also permit the employee to carry out precedented projects requiring considerable experience in specific areas within higher education. Knowledge at this level is typically acquired through a combination of formal education and/or training and experience that includes a requirement for a college degree in a specific technical or professional specialty along with significant related work experience. Alternatively, equivalent knowledge requirements at this level include a non-technical or general Bachelor's degree requirement with substantial work experience or a non-specific Master's degree requirement with substantial work experience. Knowledge requirements generally also include a significant amount of related work experience and may include administrative or supervisory experience.

Factor 2: Supervisory Responsibility

Level 3.0 - 270 Points: Supervision of a limited number of (a) operative, administrative support, or paraprofessional employees who do not exercise a full range of supervisory responsibilities over other full-time employees, (b) a very small number of professional employees, or an equivalent combination of (a) and (b). The incumbent performs a full range of supervisory responsibilities including performance reviews of subordinates. The incumbent is generally responsible for training, planning, and directing the work of permanent employees, and provides major input into hiring decisions. Supervisory responsibilities consume moderate amounts of work time and may include general work planning tasks.

Factor 3: Interactions with Others

Level 3.0 - 250 Points: The purpose of interactions is to advise or counsel others to solve recurring and structured problems, and/or to plan or coordinate work efforts with other employees who are working toward common goals in situations where relationships are generally cooperative. Interactions are moderately structured and routine and may involve employees in different functions, students, and/or the general public. These types of interactions require normal interpersonal skills.

Factor 4: Job Controls and Guidelines

Level 3.0 - 500 Points: The employee operates under general supervision expressed in terms of program goals and objectives, priorities, and deadlines. Administrative supervision is given through statements of overall program or project objectives and available resources. Administrative guidelines are relatively comprehensive and the employee need only to fill in gaps in interpretation and adapt established methods to perform recurring activities. In unforeseen situations, the employee must interpret inadequate or incomplete guidelines, develop plans, and initiate new methods to complete assignments based on those interpretations. Assignments are normally related in function, but the work requires many different processes and methods applied to an established administrative or professional field. Problems are typically the result of unusual circumstances, variations in approach, or incomplete or conflicting data. The employee must interpret and refine methods to complete assignments. Characteristic jobs at this level may involve directing single-purpose programs or performing complex, but precedented, technical or professional work.

Factor 5: Managerial Responsibility

Level 4.0 - 1500 Points: Work involves the primary accountability for a smaller department, program, or process. Work activities involve managerial decisions that directly affect the efficiency, costs, reputation, and service quality of the department, program, or process. Work affects a limited range of professional projects or administrative activities of the University. Work activities have a direct and substantial impact on the department. While work activities do have some effect on the efficiency and reputation of the cost center, departments, programs, or processes at this level represent a relatively minor function within the cost center. Employees in jobs at this level may have responsibility for developing budgets, distributing budgeted funds, and exercising the primary control over a relatively small budget.