POSITION IDENTIFICATION
TITLE Collection Coordinator
CLASSIFICATION NUMBER 4037
GRADE 44
CLASSIFICATION Exempt
IMMEDIATE SUPERVISOR Controller
MAJOR ADMINISTRATOR Chief Financial Officer
GENERAL FUNCTION
The Collection Coordinator performs professional and managerial work pertaining to the development, implementation, and coordination of procedures related to the collection of amounts due the University from students, faculty, staff, and outside parties. The Collection Coordinator performs accounting functions that require a thorough knowledge of departmental operations and policies and may perform various accounting functions related to the recording and collecting of money due the University. The Collection Coordinator oversees compliance with federal regulations related to Perkins loans and advises students in meeting financial responsibilities while remaining enrolled.
MINIMUM ACCEPTABLE QUALIFICATIONS
Education: A high school diploma or the equivalent is required; a Bachelor's degree with emphasis in Business or a related area is preferred. Six credit hours of college-level accounting courses is preferred.
Experience: At least five years of work experience in collections, university or governmental experience assisting in the application of policies, or paralegal experience is required.
Skills: The ability to communicate effectively, both in writing and verbally, is required. A high aptitude for accounting and/or math is required. Must be computer proficient and have the ability to learn and use a variety of computer applications. An aptitude in understanding computerized records is required. The ability to demonstrate a professional image of the University in its debt collection effort is required. The ability to guide and assist students in remaining enrolled while complying with University policies is required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Manages collection efforts related to University receivable system (both West Plains and Springfield campuses) and Perkins Loan program by understanding the accounting procedures and requirements pertaining to the University's accounts receivable system and Perkins Loan system and how they are integrated with the other University systems, reviewing past due accounts to determine appropriate action, consulting with members of the University community regarding the status of past due accounts, and assuming responsibility for effective follow up on past due accounts.
2. Oversees and coordinates with the Perkins Loan servicing vendor by supervising the cancellation, deferments, and other procedures required for due diligence for future collection of Perkins Loans.
3. Reduces the likelihood that the University will extend non-collectable short-term loans by determining approval and denial of short-term loans based on credit history of students.
4. Promotes a professional image of the University in its debt collection effort by maintaining a good rapport between the University and the students, alumni, and friends, guiding and assisting students to meet their obligations while remaining enrolled at the University, and performing all collection functions in compliance with University policy.
5. Prevents institutional liability in the administration of the Perkins Loan program by understanding and following the procedures required in maintaining due diligence for future collection of the Perkins Loan, ensuring that relevant federal regulations are followed, and advising the clerical support staff of changes in policies and procedures regarding the program.
6. Coordinates the maintenance of collection files by following University procedures for the recording and filing of both written and personal communications with debtors regarding their delinquent accounts.
7. Coordinates legal action which might be undertaken as part of the collection process by working with the University’s legal counsel and by understanding the current federal regulations.
8. Assists in the preparation of the University’s case for debt collection in small claims court and other collection courts by reviewing the files of debtors and working with the University’s legal counsel.
9. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
10. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses as directed by the Controller.
11. Contributes to the overall success of the Office of Financial Services by performing all other duties and responsibilities as assigned.
SUPERVISION
The Collector is supervised by the Controller and supervises accounting clerks and students on a regular basis, as well as part-time/temporary employees, when necessary.
OFFICE OF HUMAN RESOURCES
REVISED DECEMBER 2015
