4006 Director of Finance, Community and Global Partnerships

POSITION IDENTIFICATION

TITLE Director of Finance, Community and Global Partnerships

CLASSIFICATION NUMBER 4006

GRADE 47

CLASSIFICATION Exempt

IMMEDIATE SUPERVISOR Vice President for Community and Global Partnerships

GENERAL FUNCTION

The Director of Finance, Community and Global Partnerships is the financial officer for the Division of Community and Global Partnerships and advises the Vice President on all matters pertaining to budget management and control, budget preparation, and fiscal planning. The Director of Finance, CGP works with the Office of Financial Services to coordinate the organization and reporting of financial information for all division units and creates and executes timelines and procedures for various financial and administrative processes occurring in division units.

The Director of Finance, CGP prepares and provides the Vice President with revenue and expense projections for financial planning, advises the Vice President regarding financial decisions and ensures that all budgets within the Vice President’s area of responsibility are fiscally sound for both University and Grant funds. The Director of Finance, CGP assists the Vice President with implementation of objectives in the long-range plan by developing budget frameworks for reprioritization of funds and assuring sustainable funding of strategic initiatives. Additionally, the Director of Finance, CGP provides professional service to directors, unit leaders and all other constituencies interacting with the Vice President for Community and Global Partnerships. The Director of Finance, CGP serves on various university-wide committees and is expected to complete ongoing professional development annually.

 MINIMUM ACCEPTABLE QUALIFICATIONS

Education: A bachelor’s degree in accounting or a related field is required. A CPA or master’s degree is preferred. An equivalent combination of years of experience and education may be considered for substitution of educational requirements.

Experience: At least five years of financial/accounting and/or budgetary experience is required. Advanced accounting and/or budgetary experience in higher education is preferred. Licensed, or pursuing certification, as a certified public accountant preferred.

Skills: Strong leadership and strategic planning abilities are required. The ability to project a strong positive image of the University through interaction with all constituencies conducting business with the University is required. Executive problem-solving skills and the ability to organize and manage complex functions and multi-project details simultaneously are required. Exceptional aptitude in financial activities management (e.g., tools, graphics, and analysis) is required. Must be skilled in using financial management software commonly used in higher education. Familiarity with data analytics concepts preferred. Excellent written and verbal communication skills are required. A demonstrated commitment to Missouri State University’s inclusive excellence principles is required. A successful track record of innovation is preferred.

 ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Ensures efficient coordination of division accounts by designing budgeting systems and financial records which are compatible with the University's financial information and reporting systems.

2. Advises the Vice President regarding financial decisions by monitoring monthly budget summary reports from the areas within the division, providing accurate information regarding the financial status of individual accounts and the division as a whole and by interpreting University financial reports.

3. Assists the Vice President in annual budgeting and financial planning by providing revenue and expense projections, ensuring congruency between budget allocations and the objectives of the Long-Range Plan.

4. Initiates the budget planning process in all division units, provides guidance to division units regarding budget preparation and determination of carryover, and monitors balances and expenditures going forward.

5. Coordinates changes to the proposed fee schedules, identifies and tracks carry-forward commitments, tracks reserve commitments, and identifies and communicates budget reallocations.

6. Monitors all division budgets, providing information to division directors, as needed, and assists with ensuring budgets are correct while preparing financial reports and entries utilizing generally accepted accounting practices.

7. Supervises the international payroll functions by providing oversight and monitoring the eligibility to work in the United States and proper tax treatment of wages of international employees, including supervision of staff performing these duties.

8. Provides assistance to the Vice President by collecting, organizing, and analyzing financial and other statistical data for the preparation of financial and non-financial reports, establishing reporting deadlines for those providing data for these reports, and utilizing the Banner financial system and procurement card system to assist with financial management responsibilities. Acts as procurement card coordinator and approver as assigned.

9. Performs accounting functions by preparing, classifying, coding, recording, and/or processing a variety of documents by examining invoices, travel expense claims, vouchers, and purchase orders to determine the accuracy of the expenditures, checking mathematical extensions, comparing invoices to purchase order or contract prices, comparing units invoiced to units received, charging the appropriate account, and forwarding the necessary information and documents for billing or payments.

10. Provides leadership in Community and Global Partnerships to help strategically navigate the ever-changing budget environment. Balances risks and rewards of potential trade-offs while seeking new pathways to value creation for students, faculty/staff, administration, and all stakeholders.

11. Tracks budgets for positions including vacancies, funding plans for replacements and new positions.

12. Accepts signature authorization responsibilities to approve various personnel forms, payroll forms, purchase orders, and other documents as delegated by the Vice President.

13. Serves as liaison between the Vice President and other University offices, as assigned by the Vice President.

14. Provides training and guidance to personnel within Community and Global Partnerships on all aspects of financial accountability and related university policies.

15. Contributes to a work environment that encourages knowledge of, respect for, and development of skills related to Missouri State’s Inclusive Excellence principles.

16. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses as required by the Vice President.

17. Contributes to the overall success of the Division of Community and Global Partnerships by performing all other essential duties and responsibilities as assigned, maintaining high levels of accuracy, and maintaining a professional demeanor and appropriate levels of confidentiality.

SUPERVISION

The Director of Finance, CGP supervises other employees, including the Finance and Accounting Specialist, International Programs Accountant, and other full-time, part-time, graduate assistants, and student employees as needed, and is supervised by the Vice President for Community and Global Partnerships.

OFFICE OF HUMAN RESOURCES

REVISED JUNE 2024

JOB FAMILY 4

Factor 1: Professional Knowledge, Skill, and Technical Mastery

Level 5.0 - 3300 Points: Knowledge of the principles and methods of an administrative, managerial, or professional field such as accounting or auditing, financial management, information technology, business administration, human resources, engineering, law, social sciences, communications, education, or medicine. Knowledge permits employee to supervise projects and/or departments using standard methods to improve administrative and/or line operations. Knowledge also permits employee to plan steps and carry out multi-phase projects requiring problem definition and modified techniques, to coordinate work with others, and to modify methods and procedures to solve a wide variety of problems. Knowledge at this level requires a Bachelor's or Master's degree with substantial related work experience, including up to two years of administrative or supervisory experience. Alternatively, this level may require a professional or clinical degree beyond the Bachelor's degree with moderate related work experience; knowledge requirements include significant levels of related work experience.

Factor 2: Supervisory Responsibility

Level 3.0 - 270 Points: Supervision of a limited number of (a) operative, administrative support, or paraprofessional employees who do not exercise a full range of supervisory responsibilities over other full-time employees, (b) a very small number of professional employees, or an equivalent combination of (a) and (b). The incumbent performs a full range of supervisory responsibilities including performance reviews of subordinates. The incumbent is generally responsible for training, planning, and directing the work of permanent employees, and provides major input into hiring decisions. Supervisory responsibilities consume moderate amounts of work time and may include general work planning tasks.

Factor 3: Interactions with Others

Level 5.0 - 850 Points: Interactions are highly unstructured and incumbents are often required to resolve difficult and unstructured problems. Interactions are commonly with administrators, cost-center heads, high level committees, or external constituents in order to defend, negotiate, or resolve controversial and/or long-range issues and problems. Interactions occur in situations subject to divergent views, skepticism, resistance, uncooperative attitudes, and conflicting objectives. Interactions often require high levels of interpersonal skill and require the ability to influence, interrogate, or control others through debate, persuasion, or authoritative recognition and require strong analytical and decision-making skills.

Factor 4: Job Controls and Guidelines

Level 3.0 - 500 Points: The employee operates under general supervision expressed in terms of program goals and objectives, priorities, and deadlines. Administrative supervision is given through statements of overall program or project objectives and available resources. Administrative guidelines are relatively comprehensive and the employee need only to fill in gaps in interpretation and adapt established methods to perform recurring activities. In unforeseen situations, the employee must interpret inadequate or incomplete guidelines, develop plans, and initiate new methods to complete assignments based on those interpretations. Assignments are normally related in function, but the work requires many different processes and methods applied to an established administrative or professional field. Problems are typically the result of unusual circumstances, variations in approach, or incomplete or conflicting data. The employee must interpret and refine methods to complete assignments. Characteristic jobs at this level may involve directing single-purpose programs or performing complex, but precedented, technical or professional work.

Factor 5: Managerial Responsibility

Level 5.0 - 2350 Points: Work involves primary accountability for a larger department, program, or process. Work activities involve managerial decisions that directly affect the efficiency, costs, reputation, and service quality of the department, program, or process. Work affects a limited range of professional projects or administrative activities of the University, influences internal or external operations, or impacts students, faculty, and/or staff. Work activities have a direct and significant impact on the department. Work activities also have a significant effect on the efficiency and reputation of the cost center and represent a relatively major function within the cost center. At this level would be jobs in which the incumbent may have responsibility for developing budgets, distributing budgeted funds, and exercising primary control over a moderately-sized budget.