POSITION IDENTIFICATION
TITLE Curriculum and Graduation Specialist, Graduate College
CLASSIFICATION NUMBER 3476
GRADE 17
CLASSIFICATION Nonexempt
IMMEDIATE SUPERVISOR Associate Dean of the Graduate College
GENERAL FUNCTION
The Curriculum and Graduation Specialist, manages graduation requirements, degree audits, and curriculum processes for the Graduate College. Duties include clearing students for graduation, programming and managing degree audits, and providing support for all graduate curriculum processes.
MINIMUM ACCEPTABLE QUALIFICATIONS
Education: A Bachelor’s degree is required. An equivalent combination of years of experience and education may be considered for substitution of educational requirements.
Experience: At least three years of experience in higher education is required. Experience with graduation processes, curriculum processes, and degree audits is preferred.
Skills: Strong verbal and written communication skills are required. The ability to manage, track, and execute multiple projects simultaneously is required. The ability to project a strong positive image of the University to many constituencies, both on- and off-campus, is required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required. Proven problem-solving skills are preferred.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Scripts all new graduate programs and graduate certificates as they are developed and makes changes to the scripting for the graduate program and graduate certificates program as well as any course changes.2. Assists, supports, and coordinates with graduate program directors and graduate students to monitor academic progress in Degree Works, evaluate audits, and make exceptions, as necessary.
3. Provides leadership regarding the graduation application system for graduate students in degree programs and certificates, communicating with the graduate program director and student if any issues are found, and sending Commencement information to all students who have submitted an application for graduation.
4. Provides information to Graduate Admissions, after contacting the graduate program director and student, to inactivate the program or certificate for the student if a student has not applied to graduate from their program and does not plan to continue.
5. Ensures all research and culminating experience requirements are entered into Admin Banner, while maintaining the confidentiality of the Graduate College by exercising discretion in communicating information to faculty, students, staff and the various publics served by the University while handling records and files and similar confidential items.
6. Coordinates with Herff-Jones on number of applications for graduation for hood and gown counts, the Office of Assessment as to list of applicants so they can send the Graduation Survey out to applicants, and secure individuals to assist at Commencement in the dressing area and on the floor.
7. Assists with and supports all curricular proposals for graduate courses, programs, or certificates. Ensures proposals are processed through the Curricular Action Workflow system and maintain files of all proposals.
8. Ensures that the Graduate Catalog is maintained and updated, including all curricular proposals, graduate faculty and general information, by maintaining an efficient and organized filing system.
9. Maintains accurate list of faculty holding the various types of graduate faculty status as well as ensures that correspondence related to the Graduate College, standard documents, and forms pertaining to curriculum and graduation are correct and prepared properly by proofreading and reviewing all correspondence and documents for correctness.
10. Supports the thesis review process by grading required assignments in the Learning Management System, assigning reviewers, and updating the Banner and Thesis Services websites.
11. Supports the Graduate Council and sub-committees and facilitates the success of meetings or events by scheduling them with appropriate offices and agencies, reserving required facilities and equipment, advising/contacting participants, preparing agendas, handouts, and similar materials, using independent judgment regarding activity alternatives, modifications, or last-minute changes, and coordinating or providing assistance during the activities.
12. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
13. Remains competent and current through self-directed professional reading, developing professional contact with colleagues, attending professional development seminars, and attending training and/or courses as directed by the senior executive.
14. Contributes to the overall success of the administrative unit by performing other essential duties and responsibilities as assigned by the senior executive.
SUPERVISION
The Curriculum and Graduation Specialist, Graduate College, may supervise subordinate staff, and provides guidance to employees in subordinate units.
OFFICE OF HUMAN RESOURCES
NOVEMBER 2023
