POSITION IDENTIFICATION
TITLE Recruiting Coordinator - Career Center
CLASSIFICATION NUMBER 2613
GRADE 40
CLASSIFICATION Nonexempt
IMMEDIATE SUPERVISOR Assistant Director, Employer Relations, Career Center
GENERAL FUNCTION
The Recruiting Coordinator is part of the Career Center Employer Relations team. The Recruiting Coordinator manages employer inquiries, maintains Handshake database management for employers to ensure employer contact information and profiles, job postings, interviews and events are up-to-date and monitored. The Recruiting Coordinator is the primary contact for employers regarding posting jobs, hosting on-campus visits, and conducting student interviews, either on campus or virtually. The Recruiting Coordinator plays an essential role in planning events, attending, and coordinating career fairs.
The Recruiting Coordinator will be expected to have a firm understanding of Handshake and will be responsible for learning all employer modules and continuing to learn new features in Handshake, including reports and analytics.
MINIMUM ACCEPTABLE QUALIFICATIONS
Education: High school diploma or equivalent is required; associate degree preferred.
Experience: One year of experience in a professional service-oriented setting and previous experience of database maintenance is required.
Skills: Proficient with Microsoft Office – Word, Excel, and Outlook. Ability to quickly learn and use new software, database applications, web content management system and other systems or applications used within the University or Career Center is required. Social media experience is preferred.
Problem-solving, customer service and effective verbal and written communication skills are required. The ability to train, assign work to student workers, and review their work. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.
Effort: This position will transport and set up recruitment and display materials. Data entry and computer work is required.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Supports the programs and services provided by the Career Center by managing employers, job postings, interviews, and events in the Handshake database. Monitors, facilitates, and enforces compliance with established University and Career Center criteria, guidelines, and standards.
2. Support the planning team by coordinating career fair layout, approval, logistics, staffing, coverage and information packets to registrants.
3. Supports the planning team by assigning roles to career fair volunteers and serves as liaison with the career fair venue coordinator on the day of the event. .
4. Regularly communicates to Employer Relations (ER) team about current employer information, campus recruiting events and interview activities.
5 Creates logistical arrangements for all events and employer campus visits through Handshake and coordinates all other aspects regarding parking, room reservations, academic department connections.
6. Coordinates initial employer inquiries that come in by phone or email. Examples include internship/job announcements; Handshake access requests; “on-campus” recruiting (informational events, student interviews); and best practices for connecting with academic units and students for recruiting purposes.
7 Manages Handshake (Career Center career management platform) by maintaining extensive knowledge of upgrades and usability functions in the employer modules. Responsible for maintaining current and accurate employer contact information and profiles. Provides expert guidance to employers and students regarding utilization of Handshake database for recruitment purposes.
8. Supports efforts of the Employer Relations team in helping employers’ recruit and hire Missouri State University graduates. Responsible for creating and distributing job & labor market reports to Career Center staff and by updating procedures encompassing the collection of employer engagement data for year-end reports for team to measure outcomes.
9. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
10. Remains competent and current by attending professional development courses, software training classes, and attending training and/or courses as directed by the supervisor. Also, regularly attends and participates in ER and Career Center team meetings and other Career Center committees.
11. Helps to ensure the overall success of the department by performing all other duties as assigned.
SUPERVISION
The Recruiting Coordinator is supervised by the Assistant Director, Employer Relations and may supervise part-time and student workers.
OFFICE OF HUMAN RESOURCES
JUNE 2021
