POSITION IDENTIFICATION
TITLE English Language Institute Academic Specialist
CLASSIFICATION NUMBER 2583
GRADE 43
CLASSIFICATION Exempt
IMMEDIATE SUPERVISOR Executive Director, English Language Institute
MAJOR ADMINISTRATOR Associate Vice President for International Education and Training
GENERAL FUNCTION
The English Language Institute Academic Specialist teaches English as a Second Language
(ESL) courses, oversees curriculum and assessment design, develops and oversees supplemental
programs, coordinates the co-curricular and extra-curricular activities, oversees
staff development, supervises new teachers, graduate teaching assistants, and practicum
students, administers and evaluates tests, maintains student records, and advises
ELI students.
MINIMUM ACCEPTABLE QUALIFICATIONS
Education: A Master’s degree in Teaching English as a Second Language (TESL) or a
Master’s degree in a related field with 18 hours of TESL coursework is required.
Experience: Three years of experience teaching ESL or EFL courses in an accredited
college or university, including at least one year of teaching in an Intensive English
Program at an accredited college or university, is required. Overseas teaching experience
at the university level is preferred. Demonstrated professional involvement in the
field by having presented at a conference and/or publishing in TESOL-related journals
is preferred.
Skills: Must have demonstrated skills using Microsoft Office applications and conducting
research using the internet. Effective oral and written communication skills are required.
Effective interpersonal skills are required. The ability to develop knowledge of,
respect for, and skills to engage with those of other cultures or backgrounds is required.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Teaches ESL courses in the ELI.
2. Chairs the curriculum committee, implements changes based on research and ideas
gleaned from professional conferences, and oversees textbook selection and ordering
of books and other educational materials.
3. Chairs the assessment review committee and implements changes based on research
and ideas gleaned from professional conferences.
4. Serves as a resource to other teachers by developing and overseeing supplemental
programs, including teacher-training seminars and special interest classes, developing
and overseeing the mentoring program for new teachers, and conducting the new teacher
orientation.
5. Oversees staff development by planning professional development activities, distributing
information about upcoming conferences and other professional development activities,
promoting the use of educational technology, conducting in-service workshops, and
supervising new teachers, graduate teaching assistants, and practicum students.
6. Coordinates the co-curricular and extra-curricular activities.
7. Organizes and implements the new student orientation.
8. Advises ELI students and addresses student complaints.
9. Supports the ELI by administering and evaluating placement tests and final tests
for ELI, maintaining student records, providing tutoring as needed, participating
in pre-semester activities such as new student orientation and assisting new students
upon arrival.
10. Contributes to a work environment that encourages knowledge of, respect for, and
development of skills to engage with those of other cultures or backgrounds.
11. Remains competent and current through self-directed professional reading, developing
professional contacts with colleagues, attending professional development courses,
and attending training and/or courses as required by the Director of the International
Center.
12. Helps to ensure the success of the ELI by performing all other duties as assigned.
SUPERVISION
The English Language Institute Academic Specialist is supervised by the Executive
Director of the International Center and may supervise ELI teachers, graduate students,
and practicum students.
OFFICE OF HUMAN RESOURCES
REVISED MAY 2019
JOB FAMILY 4
Factor 1: Professional Knowledge, Skill, and Technical Mastery
Level 4.0 - 2300 Points: Knowledge of the principles, concepts, practices, methods and techniques of an administrative, managerial, or professional field such as accounting or auditing, financial management, business administration, human resources, engineering, social sciences, communications, education, law, or medicine. Knowledge permits the employee to complete assignments by applying established methods to recurring types of projects/problems susceptible to well-documented precedents or to schedule, plan, and carry out precedented projects. Alternatively, knowledge at this level might also permit the employee to carry out precedented projects requiring considerable experience in specific areas within higher education. Knowledge at this level is typically acquired through a combination of formal education and/or training and experience that includes a requirement for a college degree in a specific technical or professional specialty along with significant related work experience. Alternatively, equivalent knowledge requirements at this level include a non-technical or general Bachelor's degree requirement with substantial work experience or a non-specific Master's degree requirement with substantial work experience. Knowledge requirements generally also include a significant amount of related work experience and may include administrative or supervisory experience.
Factor 2: Supervisory Responsibility
Level 2.0 - 130 Points: Regular, but limited, supervision, training, or directing the work assignments of (a) small numbers of student, part-time or temporary workers, or (b) one or more permanent, full-time employees. The nature of supervision is largely confined to scheduling work and assigning tasks. Supervision at this level typically does not include a full range of supervisory responsibilities, and supervisory duties typically do not consume a large portion of the work day.
Factor 3: Interactions with Others
Level 3.0 - 250 Points: The purpose of interactions is to advise or counsel others to solve recurring and structured problems, and/or to plan or coordinate work efforts with other employees who are working toward common goals in situations where relationships are generally cooperative. Interactions are moderately structured and routine and may involve employees in different functions, students, and/or the general public. These types of interactions require normal interpersonal skills.
Factor 4: Job Controls and Guidelines
Level 2.0 - 250 Points: The employee carries out a group of procedures using the general methods and desired results indicated by the supervisor. Typically, standard operating procedures, handbooks, and/or reference manuals exist for most procedures, but the employee must select from the most appropriate of several guidelines and make minor adjustments to methods. Unforeseen situations are normally referred to others for resolution. Assignments are related in function and objective, but processes, procedures, or software varies from one assignment to another. Based on the assignment, the employee uses diverse, but conventional, methods, techniques, or approaches. Employees in jobs at this level may perform work that is moderately complex, but normally performed within a fairly narrow and specific functional area.
Factor 5: Managerial Responsibility
Level 2.0 - 400 Points: Work involves services including collecting, processing, and disseminating information and providing advice to others. Work activities may be complex and likely affect the accuracy, reliability, or acceptability of further processes or services to the extent that others rely on the advice given in order to make decisions. Work activities typically affect the efficiency of the department but have relatively minor effects on operations within the cost center. Individuals in jobs at this level are often responsible for actively documenting, monitoring, and controlling expenditures. Incumbents may recommend minor expenditures, but have no substantive authority over budgets.
