2493 Fieldwork Education and Admission Specialist

POSITION IDENTIFICATION

TITLE Fieldwork Education and Admission Specialist

CLASSIFICATION NUMBER 2493

GRADE 42

CLASSIFICATION Nonexempt

IMMEDIATE SUPERVISOR Department Head, Occupational Therapy

GENERAL FUNCTION

The Fieldwork Education and Admission Specialist assists the Department Head and Academic fieldwork Coordinator with the placement of Occupational Therapy (OT) students into integrated fieldwork experiences and full-time rotations in occupational therapy clinical settings, including acute care, rehabilitation, outpatient, skilled nursing, and specialist areas. The Fieldwork Education and Admission Specialist provides professional academic advisement and support to prospective students from Missouri State University, high schools, community colleges, and feeder institutions. Responsibilities include: supporting prospective and current OT students as well as Fieldwork Educators and Student Coordinators of Clinical Education; data entry and management within database software applications (e.g., E*Value, OTCAS, and Banner); and planning recruitment events, utilizing technology and electronic resources for outreach and marketing e.g., web page, social media; and producing reports for internal and external stakeholders (e.g.,  Academic Fieldwork Coordinator, Student Coordinators of Clinical Education, the Department Head, and College Dean, the Accreditation Council for Occupational Therapy Education, and state and federal entities).

MINIMUM ACCEPTABLE QUALIFICATIONS

Education and Experience: An associate degree with at least four years of experience is required. A bachelor’s degree with at least two years of experience is preferred. Experience working with an allied health program or as an occupational therapy practitioner is preferred. An equivalent combination of years of experience and education may be considered for substitution of educational requirements.

Skills: Excellent verbal and written communication skills, interpersonal skills (including working collegially with undergraduate and graduate health professions students, faculty, clinicians, and administrators across and outside campus), organizational, and time management skills are required. The ability to work autonomously and demonstrate effective decision-making skills is required. A working knowledge of various computer and database applications is required. Ability to be detail-oriented and  learn and follow complex procedures and policies while using MSU’s operating systems and infrastructure is required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.

Other: The scope of the position occasionally requires work in the evenings and on weekends.  Some travel may be necessary to meet with prospective students and advisors at area high schools, community colleges, and other feeder institutions.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Serves as a liaison between the Academic Fieldwork Coordinator and clinical sites in Missouri, out-of-state, and internationally. Maintains and nurtures contacts with administrators and clinicians of approved clinical sites and placements for integrated and full-time clinical experiences for OT students.

2. Initiates and manages clinical education agreements between the University and clinical sites ensuring all agreements are reviewed by legal counsel and are up-to-date.

3. Utilizes database application software (E*Value, OTCAS, Banner, etc,) to secure, track, maintain, and disseminate up-to-date documentation related to student admission, academic progress, and site requirements (i.e. background checks, required immunizations, CPR certification, physical examinations, TB testing, OSHA, and HIPAA training) required for participation in program and fieldwork activities.

4. Manages data entry and data management related to E*Value and other clinical education software specific to individual clinic sites and links students to assigned fieldwork educators and clinical sites.

5. Creates reports using database application software (E*Value, OTCAS, Banner, etc.)  to support state and federal reporting accreditation and internal program review.

6. Assists with scheduling current OT students for supervised integrated fieldwork experiences during the didactic portion of the curriculum.

7. Effectively collaborates with academic units within the McQueary College of Health and Human Services and across the University to help determine best recruitment, marketing, admissions, and prospective student advisement practices and procedures.

8. Assists, as needed, with new employee selection, orientation, training, and mentorship.

9. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.

10. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses as required by the Department Head and/or Academic Fieldwork Coordinator.

11. Supports the overall success of the Occupational Therapy Department by performing all other duties as assigned.

SUPERVISION

Fieldwork Education and Admission Specialist is supervised by the Department Head, Occupational Therapy.

OFFICE OF HUMAN RESOURCES

REVISED MARCH 2022

JOB FAMILY 4

Factor 1: Professional Knowledge, Skill, and Technical Mastery

Level 3.0 - 1500 Points: Entry-level knowledge of the principles, concepts, practices, and methods of an administrative, managerial, technical, or professional specialty. Knowledge permits employee to carry out basic recurring tasks and routine portions of assignments or to carry out less demanding professional elements of assignments in professional or technical areas including accounting or auditing, financial management, business administration, human resources, law, engineering, science, or medicine, while gaining familiarity with the University's policies and goals, business practices, and/or accounting systems. This level of knowledge permits the employee to schedule and carry out the steps of a limited operation or project, or to complete stages of a multi-phase project. Alternatively, knowledge at this level might also permit the employee to carry out recurring tasks and routine assignments requiring moderate experience in specific areas within higher education. Knowledge at this level is typically acquired through a combination of formal education and/or training and experience that includes a requirement for a college degree in a specific technical or professional specialty. Knowledge requirements may also include a limited amount of related work experience. Alternatively, equivalent knowledge requirements at this level include a non-technical or general Bachelor's degree requirement with a moderate level of additional related work experience or a non-specific Master's degree requirement with some related work experience.

Factor 2: Supervisory Responsibility

Level 1.0 - 50 Points: Typically, little, if any, supervision of others is required. The job may require irregular but occasional responsibility to direct the work of student workers and/or temporary or part-time workers. The nature of supervision is largely confined to assigning tasks to others and does not include a full range of supervisory responsibilities. The amount of time spent on directing the work of others is normally a small portion of total work time.

Factor 3: Interactions with Others

Level 3.0 - 250 Points: The purpose of interactions is to advise or counsel others to solve recurring and structured problems, and/or to plan or coordinate work efforts with other employees who are working toward common goals in situations where relationships are generally cooperative. Interactions are moderately structured and routine and may involve employees in different functions, students, and/or the general public. These types of interactions require normal interpersonal skills.

Factor 4: Job Controls and Guidelines

Level 2.0 - 250 Points: The employee carries out a group of procedures using the general methods and desired results indicated by the supervisor. Typically, standard operating procedures, handbooks, and/or reference manuals exist for most procedures, but the employee must select from the most appropriate of several guidelines and make minor adjustments to methods. Unforeseen situations are normally referred to others for resolution. Assignments are related in function and objective, but processes, procedures, or software varies from one assignment to another. Based on the assignment, the employee uses diverse, but conventional, methods, techniques, or approaches. Employees in jobs at this level may perform work that is moderately complex, but normally performed within a fairly narrow and specific functional area.

Factor 5: Managerial Responsibility

Level 3.0 - 850 Points: Work involves providing significant support services to others both within and outside of the department that substantially influences decision-making processes. Work activities are complex and others rely on the accuracy and reliability of the information, analysis, or advice to make decisions. Work activities have a direct, but shared, impact on further processes or services, affect the overall efficiency and image of the department, and may have material impact on costs or service quality within the cost center. Incumbents may be responsible for identifying areas of need and for developing proposals that request funding to fulfill those needs.