POSITION IDENTIFICATION
TITLE Editor and Communications Manager
CLASSIFICATION NUMBER 2438
GRADE 43
CLASSIFICATION Exempt
IMMEDIATE SUPERVISOR Director of Citizenship and Service-Learning (CASL)
GENERAL FUNCTION
The Editor and Communications Manager, manages all digital tools and infrastructure for housing eJournal content. Develops and executes editorial and multimedia content. Supports scholarly research publication and is a resource to guest editors. Supports review process, oversees copyediting, and final layout editing and is responsible for successful online and print-ready publication.
The position further ensures coordination of communications, media, and marketing projects, and executes content that supports and advances the goals and mission of Citizenship and Service-Learning (CASL), the eJournal of Public Affairs, and all other associated departmental programs, grants, and community initiatives all while providing communication resources to faculty, students, and community partners.
In addition, the position effectively and efficiently reviews budgets, executes purchases, tracks spending, and oversees proper supporting documentation. Utilizes system generated financial and statistical reports and serves as a technology resource to the director and team for expense reporting, technology maintenance and repair.
MINIMUM ACCEPTABLE QUALIFICATIONS
Education:. A master’s degree is required, preferably in a discipline closely related to the job responsibilities described below. An equivalent combination of education and experience may be substituted for education.
Experience: Three years of experience in project management is required. Two years of experience in higher education with expertise in communicating and working effectively with University faculty and staff is preferred. Experience with scholarly publications and in networking with academic and community activities related to public affairs is preferred. Knowledge of best practices to enhance teaching and learning and integrating civic engagement through academic applications is preferred. Experience with web page maintenance, audio and video recording and editing, and/or writing for the web are preferred. Experience in technical writing, new media production, digital design, grant writing, annual report development, and/or copywriting is preferred. Experience with administrative business information systems such a s Banner, query and report writing tools such as Argos, Microsoft Office applications such as PowerPoint, Publisher, and Excel, as well as Adobe Creative Suite is preferred.
Skills: The ability to collaborate on and assist with the management and coordination of multiple projects as requested by the Director, is required. Effective verbal and written communication skills, interpersonal skills, and organizational skills are required. The ability to solve problems and to think critically and independently to organize and complete the work assigned is required. The ability to set goals, prioritize tasks, and identify necessary resources required to complete assignments in a timely manner is required. The ability to work collaboratively with staff and faculty is required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.
Effort: The ability to lift and carry materials weight up to for-five pounds is required.
Other: Must be available to work evenings and/or weekends as needed for various CASL programs. Occasional out-of-town travel and some evening and weekend work may be required to engage in professional development, scholarly activities, editorial board meetings, and programs.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Organizes and manages the development of the eJournal, including collaboration in establishing the editorial board, and conducts meetings, coordinates processes such as the call for submissions, call for reviewers, and the process used by reviewers, and the development of associated documents and forms.2. Plans and designs the website and other eJournal materials, maintains and supports the website, and assists the eJournal Executive Leadership board with publication operations ensuring scholarly integrity and fulfilling expectations of the editorial board.
3. Ensures publication of a comprehensive and professional eJournal under based on guidelines established by the eJournal Executive Leadership Board. May assign reviewers based on expertise and availability, communicating with authors at the completion of the editing process, and collating and editing the eJournal of Public Affairs.
4. Manages the coordination of all digital tools and infrastructure for housing eJournal content. Develops and executes editorial and multimedia content. Supports scholarly research publication and is a resource to guest editors. Supports review process, oversees copyediting, and final layout editing. Responsible for successful online and print-ready publication.
5. Coordinates, develops and assists with the planning, implementation, and assessment of communications, media-based projects, videos, and podcasts, and assists with marketing all projects that are managed by CASL office, to include, but not limited to service-learning, the MSU Vision Screening program, the Walkable Springfield project, Fuse, and other programs and any other grant-funded initiatives and programs under the direction of the CASL director, and ensuring project tasks are completed within deadlines.
6. Creates marketing pieces and strategies to create and maintain name recognition of programs by coordinating the design, layout, printing, distribution of brochures, press releases, and newspaper articles and annual reports, assuring that all publications and news releases are handled in accord with University guidelines and procedures.
7. Utilizes and manages social media interaction on platforms such as Facebook and Twitter to enhance communication with the public as well as specific target groups.
8. Executes efforts to provide communication resources to faculty, students, and community partners. Aligns all digital and print material with university brand and ensures accessibility.
9. Develops and writes content for management reports, including an annual report to showcase the work of the CASL office and its associated programs. May write and edit for large and broad publications like annual reports, classifications, and grants.
10. Supports outreach to the University and Springfield communities by creating and maintaining visual representations of information through communications and marketing efforts, including, but not limited to, video/podcasts, web, and print material promoting service-learning and all other programs and events associated with the CASL office.
11. Maintains, reviews, and monitors CASL budgets, prepares and processes financial documents and transactions, and purchases needed for supplies and equipment for associated programs. Runs ARGOS and Banner reports including financial and statistical reports. Serves as a resource to director and team for expense reporting, technology maintenance and repair. Responsible for systems and tools that support programming within department.
12. Participates in meetings, workshops, and seminars for the purpose of conveying and/or gathering information required to perform job duties and continues professional development including self-directed professional readings, professional development courses, courses requested by supervisor. May attend and present at meetings, workshops, city, state, regional and/or national conferences as requested by the supervisor.
13. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
14. Contributes to the effective functioning of the unit by performing all other duties as assigned by the Director of Citizenship and Service-Learning and associated programs under the direction of the Director of Citizenship and Service-Learning.
SUPERVISION
The Editor and Communications Manager may supervise student workers, graduate assistants, and others as assigned.
OFFICE OF HUMAN RESOURCES
REVISED JUNE 2024
