POSITION IDENTIFICATION
TITLE Associate Director, Academic Advising and Transfer Center
CLASSIFICATION NUMBER 2396
GRADE 45
CLASSIFICATION Exempt
IMMEDIATE SUPERVISOR Director, Academic Advising and Transfer Center
GENERAL FUNCTION
The Associate Director, Academic Advising and Transfer Center, administers advising for individualized major and general studies students at Missouri State University. The Associate Director, Academic Advising and Transfer Center provides marketing and outreach for these interdisciplinary majors. The Associate Director, Academic Advising and Transfer Center assists the Director, Academic Advising and Transfer Center in program planning and administration of the Academic Advising and Transfer Center, including aspects of the campus-wide advisor training and development program and assessment of programs of the Academic Advising and Transfer Center. The Associate Director, Academic Advising and Transfer Center supervises the academic advisors in the Center. The Associate Director, Academic Advising and Transfer Center carries an advising load of individualized, general studies, and undeclared majors and assists assigned students in the development of academic schedules appropriate for their stated educational goals, guides undeclared students in the selection of academic majors, and directs students to resources within the University that help in making career and academic major choices, as appropriate.
MINIMUM ACCEPTABLE QUALIFICATIONS
Education: A Master’s degree is required.
Experience: At least five years of academic advising experience or related experience (teaching in higher education, career advising, TRIO, counseling) is required, where knowledge of federal state, and higher education policies and procedures has been gained. Experience with advisor training and development programs is preferred. Teaching experience is preferred. Extensive knowledge of the University, its academic programs, requirements, and regulations is preferred. Supervisory experience is preferred. Experience with program assessment is preferred.
Skills: Excellent verbal and written communication skills, interpersonal skills (particularly in working with a diverse student population), and organizational and management skills are required. The ability to work effectively with faculty members across campus is required. A working knowledge of various computer applications and database applications is required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.
Other: The scope of the position minimally requires work in the evenings and on weekends.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Provides the essential student service of academic advisement by being knowledgeable of academic policies and procedures unique to Missouri State University that facilitate the advisement process, assists assigned students in the development of academic schedules appropriate for the stated educational goals of students, guides students in decision-making and learning how to accept responsibility for their decisions, assists students seeking academic information, assists undeclared majors, individualized majors, and general studies majors in planning academic majors, and directs students to resources within the University that provide assistance in making career and academic major choices.
2. Ensures the effectiveness of the advising process by maintaining electronic advising notes for all advisees and using information in the Banner system to advise students appropriately. Maintains the advising notes system in the absence of Director.
3. Works cooperatively with the Office of the Registrar in preparing individualized majors and general studies majors for graduation.
4. Supervises, evaluates, directs work duties, and regularly meets with each academic advisor in the Center.
5. Helps to ensure the success of the Academic Advising and Transfer Center by assisting the Director in administration and assessment as needed.
6. Ensures continuity in the management and operation of the Academic Advising and Transfer Center by assuming the duties and responsibilities of the Director in his/her absence, when requested.
7. Assists in ensuring the success of academic advising across campus by directing assigned advisor training and development programs.
8. Assists students in developing strong academic skills by teaching or participating in appropriate courses such as GEP 101 or IDS 118.
9. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
10. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses as directed by the supervisor.
11. Contributes to the overall success of Division of Student Success by performing other duties as assigned.
SUPERVISION
The Associate Director, Academic Advising and Transfer Center, is supervised by the Director of the Academic Advising and Transfer Center, supervises academic advisors, and assists with administrative staff in the absence of the Director.
OFFICE OF HUMAN RESOURCES
JANUARY 2022
