2312 Coordinator, Informatics and Clinical Education - PAS

POSITION IDENTIFICATION

TITLE Coordinator, Informatics and Clinical Education - PAS

CLASSIFICATION NUMBER 2312

GRADE 42

CLASSIFICATION Nonexempt

IMMEDIATE SUPERVISOR Department Head, Physician Assistant Studies

GENERAL FUNCTION

The Coordinator, Informatics and Clinical Education-PAS assists with the placement of PA students into integrated clinical rotation/experiences within the full range of clinical settings, including family medicine, internal medicine, pediatrics, women’s health, surgery, emergency medicine, behavioral health, and medical subspecialties, both in-state and out-of-state. The Coordinator, Informatics and Clinical Education-PAS provides program support to clinical students, Clinical Preceptors, and with healthcare institution student placements coordinators  The Coordinator, Informatics, and Clinical Education also supports the program with the credentialing process (i.e., healthcare institution affiliation agreements, verification of credentials for clinical preceptors), maintenance of clinical student databases including health records, liability insurance, ACLS/CPR, using the web-based software E*Value.  The Coordinator of Informatics and Clinical Education is supervised by the Department Head, but works closely with the Director of Clinical Education, and the Department’s Administrative Assistant.

MINIMUM ACCEPTABLE QUALIFICATIONS

Education: A high school diploma or the equivalent is required; a bachelor’s degree is preferred.

Experience: At least three years of general office experience or an equivalent combination of education and general office experience is required. Experience working with health programs in a higher education setting or other relevant experience is preferred.

Skills: Demonstrated organizational and management skills are required. The ability to work autonomously is required. Must be detail-oriented, flexible, and have the ability to adapt to last minute student placement cancellations and changes to student clinical placement schedules. Excellent interpersonal skills, in particular the ability to work with graduate health professions students, faculty, clinicians, and administrators is required. Strong verbal and written communication skills are required. Computer literacy is required. The ability to learn and use Missouri State University operating systems and infrastructure is required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Serves as liaison between the Director of Clinical Education and clinical sites in Missouri and out-of-state in maintaining and nurturing contacts with administrators of approved clinical sites to maintain appropriate placements for clinical rotations/experiences for PA students.

2. Serves as liaison between the Director of Clinical Education and administrators and clinicians at approved clinical sites by using E*Value software and other clinical education software, as needed, to secure, track, maintain, and disseminate up-to-date documentation related to student requirements (state and federal background checks, drug screenings, required immunizations, CPR & ACLS certification, TB testing, OSHA and HIPAA training) required for participation in clinical education activities.

3. Ensures timely submission of healthcare facility credentialing documents. This includes coordination with the healthcare facility or institution recruitments for a student to complete a clinical rotation/experience.

4. Assists the Director of Clinical Education with tracking of continuing medical education (CME) hours for PA trained clinical preceptors; regular and frequent review of emails submitted to the program from students, healthcare facilities and clinical preceptors; regular and timely communication with the clinical team especially the Director of Clinical Education to address clinical placement issues that arise (i.e., cancellations, last minute changes); and assists the Department Dead in updating the clinical preceptor & partnering healthcare institution data base.

5. Ensure that clinical preceptor documents are in place (i.e., practice profile, CV, licensure information, board certification). Ensure clinical preceptor and facility information/records (affiliation agreements) are kept up to date.

6. Assists with scheduling clinical PA students for supervised integrated clinical rotation/experiences.

7. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.

8. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses as required by the Director of Clinical Education.

9. Contributes to the overall success of the department by performing all other duties and responsibilities as assigned by the supervisor.

SUPERVISION

The Coordinator of Informatics and Clinical Education – Physician Assistant Studies is supervised by the Department Head, Physician Assistant Studies.

OFFICE OF HUMAN RESOURCES

NOVEMBER 2022

JOB FAMILY 4

Factor 1: Professional Knowledge, Skill, and Technical Mastery

Level 0.0 - 300 Points: Entry-level general knowledge of processes, methods, and procedures that can be obtained through on-the-job training in one or more simple work processes. Knowledge permits the employee to complete less demanding, related, and recurring assignments that can be quickly mastered and/or to assist experienced coworkers. Knowledge and skill at this level are typically acquired through on-the-job training and a combination of high school diploma and previous work experience or some college course work or vocational training.

Factor 2: Supervisory Responsibility

Level 1.0 - 50 Points: Typically, little, if any, supervision of others is required. The job may require irregular but occasional responsibility to direct the work of student workers and/or temporary or part-time workers. The nature of supervision is largely confined to assigning tasks to others and does not include a full range of supervisory responsibilities. The amount of time spent on directing the work of others is normally a small portion of total work time.

Factor 3: Interactions with Others

Level 4.0 - 500 Points: Interactions with others are somewhat unstructured. The purpose may be to influence or motivate others, to obtain information, or to control situations and resolve problems. Interactions may be with individuals or groups of co-workers, students, or the general public, may be moderately unstructured, and may involve persons who hold differing goals and objectives. Individuals at this level often act as a liaison between groups with a focus on solving particular unstructured problems. Interactions at this level require considerable interpersonal skill and the ability to resolve conflict.

Factor 4: Job Controls and Guidelines

Level 2.0 - 250 Points: The employee carries out a group of procedures using the general methods and desired results indicated by the supervisor. Typically, standard operating procedures, handbooks, and/or reference manuals exist for most procedures, but the employee must select from the most appropriate of several guidelines and make minor adjustments to methods. Unforeseen situations are normally referred to others for resolution. Assignments are related in function and objective, but processes, procedures, or software varies from one assignment to another. Based on the assignment, the employee uses diverse, but conventional, methods, techniques, or approaches. Employees in jobs at this level may perform work that is moderately complex, but normally performed within a fairly narrow and specific functional area.

Factor 5: Managerial Responsibility

Level 2.0 - 400 Points: Work involves services including collecting, processing, and disseminating information and providing advice to others. Work activities may be complex and likely affect the accuracy, reliability, or acceptability of further processes or services to the extent that others rely on the advice given in order to make decisions. Work activities typically affect the efficiency of the department but have relatively minor effects on operations within the cost center. Individuals in jobs at this level are often responsible for actively documenting, monitoring, and controlling expenditures. Incumbents may recommend minor expenditures, but have no substantive authority over budgets.