POSITION IDENTIFICATION
TITLE Assistant Director, Public Affairs Support
CLASSIFICATION NUMBER 2155
GRADE 42
CLASSIFICATION Exempt
TITLE Assistant Director, Public Affairs Support
CLASSIFICATION NUMBER 2155
GRADE 42
CLASSIFICATION Exempt
IMMEDIATE SUPERVISOR Director of Public Affairs Support
GENERAL FUNCTION
The Assistant Director, Public Affairs Support coordinates the development, planning, implementation, marketing, and assessment of all aspects of events, projects and awards as assigned that are coordinated by the Office of Public Affairs Support in support of Missouri State University’s public affairs mission. Responsibilities include but are not limited to: campus-wide civic engagement programming; development and implementation of student, campus and community events supporting and promoting the public affairs mission; marketing and promotion of public affairs events and awards; web development and social media; campus and community committee representation; developing and maintaining relationships with student groups to support and promote the public affairs mission; and other duties as assigned by the director. The Assistant Director may supervise student workers, graduate assistants, or other staff. The Assistant Director makes purchases of supplies and promotional items for the office, processes p-card records and processes purchase orders and requisitions.
MINIMUM ACCEPTABLE QUALIFICATIONS
Education: A bachelor’s degree is required; a master’s degree is preferred. An equivalent combination of years of experience and education may be considered for substitution of educational requirements.
Experience: Five years of experience in successful event planning, conferences, and/or special projects is required. Budget management required. Experience working in higher education is preferred. Community relations experience in Springfield is preferred.
Skills: The ability to independently manage the details associated with multiple projects and budgets, track activities, and meet deadlines is required. Exceptional interpersonal communication skills are required. Exceptional verbal and written communication skills are required. A working knowledge of various computer software applications, including Microsoft Office 365 and database applications is required. Strong decision-making skills, the ability to prioritize tasks, and the ability to bring many varied tasks to completion by deadlines is required. The ability to quickly learn the administrative structure of the University and the procedures necessary to accomplish the job is required. Attention to detail, strong organizational skills, and the ability to communicate with individuals from varying backgrounds are required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required. Knowledge of and experience with graphic design programs preferred.
Other: Travel to and from many different locations on campus to make arrangements for events is required. The ability to lift and carry objects weighing up to twenty pounds is required. The ability to work evenings and weekends is required. Some overnight travel to conferences is required.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Assures that the public affairs events and activities assigned are an appropriate educational experience for all participants by planning, organizing, coordinating, and facilitating all aspects of assigned events, preparing the master schedule of events, confirming and scheduling speakers, coordinating with various campus offices to schedule space needs, equipment, security, food, publicity, and promotions, selecting and scheduling volunteers, and assuring that the events run smoothly and that all needs are met.
2. Plans, oversees and coordinates events associated with the Office of Public Affairs Support including, but not limited to: oversight responsibilities for Democracy Week, the Excellence in Community Service Awards, the Board of Governors’ Excellence in Public Affairs Award, campus-wide civic engagement programming; development and implementation of student, campus and community events supporting and promoting the public affairs mission; marketing and promotion of public affairs events and awards; web development and social media; campus and community committee representation; developing and maintaining relationships with campus offices, departments and student groups to support and promote the public affairs mission; and other duties as assigned by the director.
3. Monitors budgets related to programming to assure fiscal responsibility.
4. Supports outreach to both the University and Springfield communities by maintaining websites and databases and promoting Public Affairs initiatives and events through social media.
5. Participates as a member of the University community by serving on committees as assigned.
6. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
7. Remains competent and current through self-directed study, professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses required by the supervisor.
8. Contributes to the overall success of Public Affairs Support by performing all other duties as assigned.
SUPERVISION
The Assistant Director, Public Affairs Support may supervise graduate assistants, student workers, and others as assigned.
OFFICE OF HUMAN RESOURCES
REVISED OCTOBER 2024
