POSITION IDENTIFICATION
TITLE Director of Special Events, COAL
CLASSIFICATION NUMBER 2148
GRADE 42
CLASSIFICATION Exempt
IMMEDIATE SUPERVISOR Dean, College of Arts and Letters
MAJOR ADMINISTRATOR Vice President for Academic Affairs
GENERAL FUNCTION
The primary duty of the Director of Special Events, COAL is planning, organizing, fundraising, publicizing, and producing all aspects of the Ozarks Celebration Festival and events for the College of Arts and Letters, including responsibilities for budget administration, negotiation of contracts and fees with artists, speakers, and performers for the Ozarks Celebration Festival and the COAL Lecture Series, and management of the logistical and physical aspects of the Missouri Writers Hall of Fame Annual Banquet, the Odyssey Project, COAL Leadership Missouri State University, and various other co-curricular events sponsored by COAL. The Director of Special Events, COAL works with COAL Department Heads to assist in the coordination of special projects in the various departments, such as the Opera Gala, the William T. White Concert, the Virginia Cox Bussey Concert, the Pi Kappa Lambda Concert and Luncheon, the President’s Concert, etc. The Director of Special Events, COAL works with faculty to coordinate the activities of Ozarks Watch magazine and the Ozarks Watch television production. The Director of Special Events, COAL obtains funding for various initiatives by planning and implementing fundraising activities and writing grant applications to support events.
MINIMUM ACCEPTABLE QUALIFICATIONS
Education: A Bachelor's degree is required.
Experience: At least one year of leadership experience in at least two of the following areas is required: arts events, university events, festivals, workshops, series of events, public relations, and fund-raising initiatives.
Skills: Exceptional interpersonal communication skills are required. Exceptional oral and written communication skills are required. Must have a working knowledge of various computer software applications, including word processing and database applications. Must have strong decision-making skills, the ability to prioritize tasks, and to bring many varied tasks to completion by deadlines. Must be able to work independently, have the ability to quickly learn the administrative structure of the university and the procedures necessary to accomplish the job, and the ability to use initiative in meeting the responsibilities of the job.
Other: Must be able to travel to and from many different locations on campus to make arrangements for events. Must be able to lift and carry objects weighing up to forty pounds. Must be able to work evenings and weekends as needed.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Assures that the Ozark Celebration Festival is an appropriate educational experience for all participants by planning, organizing, coordinating, and facilitating all aspects of the Festival, preparing the master schedule of events, identifying, contracting, and scheduling the entertainers, craftsmen, and exhibitors, coordinating with various campus offices to schedule space needs, equipment, security, food, publicity, and promotions, selecting and scheduling volunteers, and assuring that the festival runs smoothly and all needs are met.
2. Plans, oversees, and coordinates the Fall and Spring COAL Lecture Series and Odyssey Project by working with a faculty advisory committee to select speakers, negotiating fees and contracting with the speakers, arranging travel and hotel accommodations, serving as host for speakers while they are on campus, arranging receptions, parties, or dinners to honor guests, and planning and implementing promotional activities for the events.
3. Plans, oversees, and coordinates with the Department of Music Head special projects, such as the Opera Gala, the William T. White Concert, the Virginia Cox Bussey Concert, the Pi Kappa Lambda Concert and Luncheon, the President’s Concert, etc. by negotiating fees and contracting visiting artists, arranging travel and hotel accommodations, serving as host for speakers while they are on campus, arranging receptions, parties, or dinners to honor guests, and planning and implementing promotional activities for the events.
4. Coordinates annual all-college events such as the College Picnic and advisory council meetings by planning and producing promotional materials, arranging the physical aspects such as facilities, equipment, and food, and coordinating communication with appropriate individuals.
5. Coordinates the planning and presentation of events such as the reception for college alumni on Homecoming weekend and Leadership Missouri State University by arranging all physical aspects including facilities, equipment, and food, planning and implementing advertising, coordinating the events with the schedules of participants and presenters, and coordinating with appropriate individuals.
6. Obtains funding for various initiatives by planning and implementing fundraising events and writing grant applications to support the Ozarks Celebration Festival, the Ozarks Studies Institute, and events of the College of Arts and Letters.
7. Maintains competency and professional currency through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses required by the immediate supervisor.
8. Contributes to the overall success of the College of Arts and Letters by performing all other essential duties as assigned.
SUPERVISION
The Director of Special Events, COAL is supervised by the Dean of the College of Arts and Letters.
OFFICE OF HUMAN RESOURCES
MAY 2007