POSITION IDENTIFICATION
TITLE 2128 – Coordinator, Missouri Pathways Internship Program – Public Health and Sports Medicine
CLASSIFICATION NUMBER 2128
GRADE 44
CLASSIFICATION Nonexempt
IMMEDIATE SUPERVISOR Visiting Assistant Professor – Public Health and Sports Medicine
GENERAL FUNCTION
The Missouri Pathways Internship Program Coordinator is a 5-year grant funded position from the Missouri Department of Health and Senior Services and the Centers for Disease Control and Prevention. This position administers, manages, and supports the Missouri Pathways Program to ensure grant deliverables, roles, and responsibilities are achieved through collaboration and coordination with MSU, Missouri Department of Health and Senior Services, Local Public Health Agencies, Students and other academic institutions in Missouri. This role will have responsibilities in the broad areas of internship program development, coordination, and administration; professional support; and financial reporting.
MINIMUM ACCEPTABLE QUALIFICATIONS
Education: A bachelor’s degree with two years of professional work experience is required. A master’s degree in public health, public administration or a related field is preferred. An equivalent combination of years of experience and education may be considered for substitution of educational requirements.
Experience: Two years of professional experience, preferably in a leadership or a program management position is preferred. Evidence of success in program development, program administration, reporting, and collaboration with groups and organizations is preferred. Demonstrated experience developing, implementing, and interpreting policies or procedures is preferred.
Skills: Effective interpersonal, verbal, written communication skills, and strong attention to detail are required. Program management, organizational, problem-solving, research, and conflict resolution skills are preferred.The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.
Effort: This position may transport and set up recruitment and display materials and media equipment unassisted.
Other: A valid driver’s license is required. Availability to attend evening and weekend events is required. Out-of-town and overnight travel is required. This is a grant funded position and continuation of this position is dependent on ongoing grant funding.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The following duties outline the expected roles and responsibilities of the Internship Coordinator:
1. Provides financial oversight in coordination with MSU Office of Research Administration, PI, DHSS, and other MSU offices as necessary to ensure that expenses align with annual budget and do not exceed the dollar limit for the period of the Pathways Program.2. Serves as the liaison between MSU, DHSS, LPHAs, and other universities, includes participating in monthly and other periodic conference calls with DHSS.
3. Creates an internship manual for the Pathways Internship Program by January 1, 2024 utilizing the existing MSU field experience manual for guidance.
4. Follows State and Federal laws and regulations regarding the use of interns.
5. Serves as liaison between the LPHA hosting agency and intern.
6. Serves as central, first point of contact via email, telephone, and/or site visits.
7. Creates, process, and maintain an agreement for the hosting agency and the intern that includes detailed expectations.
8. Provides orientation for each LPHA hosting agency prior to serving as a host.
9. Hosts orientation for participating interns at the beginning of each semester.
10. Works with MSU Office of Research Administration, PI, DHSS, and other MSU offices as necessary to ensure prompt payment of stipends to interns upon verification of completion of internship.
11. Works in conjunction with the DHSS’s evaluation staff to fulfill program evaluation expectations and participates in on-going program evaluation activities that will be determined by DHSS’s Lead Evaluator to assure program compliance with funding agency requirements throughout the contract period.
12. Provides information on program planning, implementation, performance metrics and any other information necessary to perform a comprehensive evaluation for this grant that will be determined by DHSS’ Lead Evaluator.
13. Creates hosting agency exit surveys that are approved by DHSS and conduct hosting agency exit surveys and share the complied results for evaluation purposes with DHSS for program enhancement and sustainability.
14. Participates in meetings, either in-person or through video conferencing, with DHSS, Universities, and other stakeholders over the course of the Pathways Program to explore options for sustainability of the program beyond the grant funded position timeframe.
15. Presents at public health meetings to educate and promote internship program including LPHA update calls, Regional Meetings, and conferences.
16. Works with the MSU Master of Public Health Program Field Experience Coordinator to coordinate the Missouri Pathways Program deliverables, evaluation activities, and other activities with the MSU Field Experience program, Public Health and Sports Medicine department, and the McQueary College of Health and Human Services.
17. Develops and submit semester progress reports on the program’s progress, successes, and challenges annually Fall: August through December, due January 31st; Spring: January through May, due June 30th and Summer: June through July, due August 31st.
18. Develops and manage accounting system to record, track, and report monthly expenses, receipts, and other financial deliverables to align with the Annual Financial Report.
19. Works with MSU Office of Research Administration, PI, DHSS, and other MSU offices as necessary to ensure submission of Subrecipient Annual Financial Report as outlined in the Pathways Program contract.
SUPERVISION
The Coordinator, Missouri Pathways Internship Program – Public Health and Sports Medicine may supervise GA’s in the department as needed.
OFFICE OF HUMAN RESOURCES
SEPTEMBER 2023
