1935 Assistant Director, Campus Recreation – Facilities and Risk Management

POSITION IDENTIFICATION

TITLE Assistant Director, Campus Recreation – Facilities and Risk Management

CLASSIFICATION NUMBER 1935

GRADE 42

CLASSIFICATION Exempt

IMMEDIATE SUPERVISOR: Associate Director of Campus Recreation

GENERAL FUNCTION

The Assistant Director, Campus Recreation – Facilities and Risk Management is responsible for the programming and management associated with Campus Recreation, the Bill R. Foster and Family Recreation Center (FRC) and the Betty and Bobby Allison Recreation Fields with an emphasis on providing a safe, well-maintained, and adequately staffed facilities that enhances the mission of the University. The Assistant Director, Campus Recreation - Facilities and Risk Management hires, trains, supervises, and evaluates student aquatic staff and building managers. The Assistant Director, Campus Recreation - Facilities and Risk Management hires, trains, and evaluates graduate and undergraduate staff by conducting routine trainings and safety audits. The Assistant Director, Campus Recreation - Facilities and Risk Management schedules and coordinates American Red Cross courses for both campus and community members. The Assistant Director, Campus Recreation - Facilities and Risk Management assists with long-range planning and assessment, budget development, goal development, and procurement for the Aquatics Center, facility risk management, facility operations training, and maintenance of accurate records.

MINIMUM ACCEPTABLE QUALIFICATIONS

Education: A bachelor's degree is required; a master’s degree is preferred. A degree with an emphasis in recreation, sport, and/or park administration, college student personnel, student affairs, or other related field is preferred.

Experience: At least one year of experience working in an aquatic/facilities operations setting is required; experience that includes direct administrative responsibilities in aquatic management and programming is preferred. A strong background in risk management, especially as it relates to facilities operations is preferred. Experience working in a diverse environment and/or with students from diverse backgrounds is preferred.

Skills: Demonstrated knowledge of facility management is required. Demonstrated knowledge of lifeguard safety skills, aquatic event management, and water safety instruction is preferred. Effective organizational, management, leadership, communication, and interpersonal skills are required. Computer literacy is required. A working knowledge of financial operations is preferred. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.

Certifications: American Red Cross Lifeguarding, First Aid, and CPR/AED for the Professional Rescuer is required or must be obtained with 30 days of employment. Lifeguard and/or CPR/AED/First Aid Instructor –or – Lifeguard and/or CPR/AED/First Aid Instructor Trainer certifications are preferred. Certified Pool Operator/Aquatic Facility Operator is preferred or the ability to obtain while employed. A valid driver’s license is required or must be obtained within 30 days of employment.

Other: The scope of the position requires attendance at evening and/or weekend activities, meetings, and workshops.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Manages the operations of the Bill R. Foster and Family Recreation Center and the Betty and Bobby Allison Recreation Fields by maintaining all building management and operating procedures, conducting regular safety inspections, ensuring staff are trained on current safety, security, and risk management procedures.

2. Coordinates the Aquatic Center schedule including reservations, rentals, and maintenance in conjunction with the Associate Director of Campus Recreation, staffs Aquatic Center events as needed, and serves as the liaison for Aquatic Center rentals and special events.

3. Maintains policies and procedures related to facility usage and informal recreation, in conjunction with the Assistant Director of Campus Recreation – Recreational Sports.

4. Coordinates the recruitment, hiring, and scheduling of all Aquatic Center staff and building managers, provides training and conducts evaluations for staff that incorporate staff development initiatives and student learning outcomes, with a focus on risk management and customer service.

5. Coordinates instruction for lifeguard, CPR/AED, first aid, blood-borne pathogen, water safety, wilderness first aid and other certifications in conjunction with the American Red Cross and Campus Recreation professional staff.

6. Provides safe facilities and environment by implementing preventative maintenance and risk management plans.

7. Develops new Aquatic Center programs including budgets, program plans, and assessment tools.

8. Promotes the Bill R. Foster and Family Recreation Center by developing and maintaining relationships with groups interested in programs, special events, and rentals, maintaining web pages, and planning and implementing promotional activities and materials in coordination with FRC marketing staff.

9. Evaluates facility operations and programs annually and maintains accurate statistical information.

10. Reviews and approves all payroll associated with the facility and operations staff.

11. Assists in the development of the annual FRC goals and budget for the FRC.

12. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.

13. Remains competent and current though self-directed professional reading, acquiring and maintaining certifications, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses required by the supervisor.

14.Contributes to the success of Campus Recreation by performing other duties assigned by the Director and/or Associate Director of Campus Recreation.

SUPERVISION

The Assistant Director, Campus Recreation - Facilities and Risk Management is supervised by the Associate Director of Campus Recreation, and directly supervises the Graduate Assistants of Facilities and Risk Management and student employees.

OFFICE OF HUMAN RESOURCES

REVISED MARCH 2024

JOB FAMILY 4

Factor 1: Professional Knowledge, Skill, and Technical Mastery

Level 2.0 - 900 Points: Entry-level professional knowledge of the principles, concepts, practices, and methods of non-technical administrative and managerial functions. Knowledge permits the employee to carry out basic recurring tasks and routine portions of assignments or to carry out less demanding professional elements of assignments in areas including communications, social sciences, art and design, education, and related functions while gaining in familiarity with the University's policies and goals, business practices and/or accounting systems. This level of knowledge permits the employee to schedule and carry out the steps of a limited operation or project to complete stages of a multi-phase project. Knowledge at this level is typically acquired through a combination of formal education and/or training and experience that includes a requirement for a college degree in an unspecified field or a specific background in a non-technical area. Knowledge requirements may also include a limited amount of related work experience.

Factor 2: Supervisory Responsibility

Level 3.0 - 270 Points: Supervision of a limited number of (a) operative, administrative support, or paraprofessional employees who do not exercise a full range of supervisory responsibilities over other full-time employees, (b) a very small number of professional employees, or an equivalent combination of (a) and (b). The incumbent performs a full range of supervisory responsibilities including performance reviews of subordinates. The incumbent is generally responsible for training, planning, and directing the work of permanent employees, and provides major input into hiring decisions. Supervisory responsibilities consume moderate amounts of work time and may include general work planning tasks.

Factor 3: Interactions with Others

Level 3.0 - 250 Points: The purpose of interactions is to advise or counsel others to solve recurring and structured problems, and/or to plan or coordinate work efforts with other employees who are working toward common goals in situations where relationships are generally cooperative. Interactions are moderately structured and routine and may involve employees in different functions, students, and/or the general public. These types of interactions require normal interpersonal skills.

Factor 4: Job Controls and Guidelines

Level 2.0 - 250 Points: The employee carries out a group of procedures using the general methods and desired results indicated by the supervisor. Typically, standard operating procedures, handbooks, and/or reference manuals exist for most procedures, but the employee must select from the most appropriate of several guidelines and make minor adjustments to methods. Unforeseen situations are normally referred to others for resolution. Assignments are related in function and objective, but processes, procedures, or software varies from one assignment to another. Based on the assignment, the employee uses diverse, but conventional, methods, techniques, or approaches. Employees in jobs at this level may perform work that is moderately complex, but normally performed within a fairly narrow and specific functional area.

Factor 5: Managerial Responsibility

Level 3.0 - 850 Points: Work involves providing significant support services to others both within and outside of the department that substantially influences decision-making processes. Work activities are complex and others rely on the accuracy and reliability of the information, analysis, or advice to make decisions. Work activities have a direct, but shared, impact on further processes or services, affect the overall efficiency and image of the department, and may have material impact on costs or service quality within the cost center. Incumbents may be responsible for identifying areas of need and for developing proposals that request funding to fulfill those needs.