POSITION IDENTIFICATION
TITLE Assistant Director of Campus Recreation-Business Operations
CLASSIFICATION NUMBER 1933
GRADE 42
CLASSIFICATION Exempt
IMMEDIATE SUPERVISOR Director of Campus Recreation
MAJOR ADMINISTRATOR Assistant Vice President for Student Life and Director of Plaster Student Union
GENERAL FUNCTION
The Assistant Director, Campus Recreation – Business Operations is responsible for business and financial operations of Campus Recreation’s Foster Recreation Center (FRC). The Assistant Director, Campus Recreation – Business Operations processes, tracks, and reports income and expenses and oversees business operations of Campus Recreation, including developing, implementing, and monitoring business processes and internal controls that support proper cash handling and accurate reporting of income and expenses, purchasing all supplies and equipment, building business processes into the business management software suite, and coordinating the communication of and providing oversight of business process procedures to Campus Recreation employees.
MINIMUM ACCEPTABLE QUALIFICATIONS
Education: A Bachelor’s degree is required; a Bachelor’s degree in a business-related field is preferred.
Experience: Two years of accounting or bookkeeping experience is required. Experience using business management software applications is preferred. Supervisory experience is preferred.
Skills: Effective organizational, management, leadership, communication, and interpersonal skills are required. Proficiency using Microsoft Office products, particularly Excel, is required. The ability to learn and effectively utilize University business process and business management software is required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.
Other: The scope of the position requires attendance at evening and/or weekend activities, meetings, and workshops.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Assures the establishment and oversight of proper cash handling procedures at FRC.
2. Establishes, evaluates and monitors business processes that support accurate reporting of income and expenses.
3. Communicates new business processes and changes to business processes and provides training on the use of business management software to Campus Recreation employees in conjunction with the Assistant Director, Campus Recreation – Facilities and Operations.
4. Utilizes business management software to provide appropriate business process controls and reporting and assures the integrity of the data in the system.
5. Performs reconciliations of accounts and data in different systems on a scheduled basis.
6. Administers the security of business management software and builds, tests, and implements upgrades to the application in conjunction with Computer Services staff.
7. Purchases all equipment and supplies for the FRC and maintains inventory control.
8. Provides financial information and, in coordination with the Director of Campus Recreation, helps to develop the annual budget.
9. Coordinates with other campus entities regarding special memberships, reservations, noncredit fee waivers, budget transfers, special student registrations, etc.
10. Coordinates moves of furniture, equipment, telephones, etc. within the building and works with vendors and other departments to resolve issues with services and equipment.
11. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
12. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses as required.
13. Supports the overall success of Campus Recreation by performing all other duties as assigned.
SUPERVISION
The Assistant Director, Campus Recreation – Business Operations is supervised by the Director of Campus Recreation and supervises part-time and student employees.
OFFICE OF HUMAN RESOURCES
FEBRUARY 2014
