POSITION IDENTIFICATION
TITLE Coordinator, Student Engagment - Programs
CLASSIFICATION NUMBER 1930
GRADE 41
CLASSIFICATION Nonexempt
IMMEDIATE SUPERVISOR Assistant Director of Student Engagement for Programs
GENERAL FUNCTION
The Coordinator, Student Engagement - Programs serves as the primary advisor to the Student Activities Council (SAC). The Coordinator for Student Programs is responsible for supervising the planning and implementation of a comprehensive, annual, campus-wide student activities program. The Coordinator assists the Assistant Director, Student Engagement for Programs in planning, development, implementation, coordination, and evaluation of major University-wide special events.
MINIMUM ACCEPTABLE QUALIFICATIONS
Education: A bachelor's degree is required. A master's degree in Educational Administration, College Student Personnel, or other related field is preferred. An equivalent combination of years of experience and education may be considered for substitution of educational requirements.
Experience: Involvement and/or leadership experience with a campus programming board or other student organization is required. Two or more years of experience with programming boards in either an advisory or leadership capacity is preferred.
Skills: Excellent organizational abilities, written and oral communication skills, interpersonal skills, and demonstrated problem-solving ability are required. Computer literacy is required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.
Other: The scope of the position frequently requires attendance at evening and/or weekend activities, meetings, seminars, and workshops.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Advising:
1. Enhances student life by advising the student members of the University's primary programming board, Student Activities Council, during all stages of planning, implementation, evaluation and annual assessment of student programs and activities.2. Assists with the development of the programming board members by planning and implementing diverse programs that encourage individual student development, leadership skills, training, and organizational development.
3. Designs and distributes evaluation forms to assist personal growth and leadership potential.
4. Assists programming committee or chairperson in developing a strong, effective committee by advising on member recruitment and management, developing and participating in orientation and training programs for those committees, and facilitating member development activities.
Supervision:
5. Onboards, trains, and supervises a graduate assistant and summer interns.Event Planning:
6. Ensures that all events sponsored by the board is successful by coordinating with students and other University offices with respect to physical plan set-up, sound, and lighting contracts, food service and catering, risk management procedures and promotion of events.7. Ensures that effective planning is accomplished and that resource files are properly maintained by supervising and assisting programming board members with timely written evaluations.
Financial Support:
8. Works collaboratively with the Assistant Director to ensure that business transactions, including ticket sales, contracts, income deposits, and expense requisitions undertaken by the programming boards comply with University procedures and regulations by negotiating and issuing contracts on behalf of the programming boards, supervising bidding of programs, and hiring and supervising student staff and professional staff associated with those contracts.9. Manages financial resources, within budget limits, in accordance with University guidelines under the guidance and supervision of the Assistant Director of Student Engagement for Programs and assistance from the Accounting Specialist by planning, developing, and monitoring assigned budgets.
University Relations:
10. Facilitates the development of co-sponsored and complimentary programs by developing strong network ties with orientation, transition and family programs, Multicultural Student Programs, and Residence Hall Association, while supporting the similar ties with other campus organizations, departments, and campus programming committees.11. Promotes a positive image of the University by planning, development, implementation, coordination, and evaluation of major University-wide special events, such as Bear Bash during Welcome Weekend events, May Day, and other staff-initiated programs.
Professional Development:
12. Ensures that the goals, objectives, and programs of the programming boards, Plaster Student Union, and the Office of Student Engagement are included in the annual goals and objectives.13. As a professional member of the Office of Student Engagement, serves as a general advisor to all campus student organizations.
14. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
15. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses required by the Associate Director of Plaster Student Union/Director of Student Engagement.
16. Supports the overall operation of the Plaster Student Union and contributes to the department’s success by performing other duties as assigned.
SUPERVISION
The Coordinator, Student Engagement - Programs is supervised by the Assistant Director of Student Engagement for Programs and supervises graduate assistants and programming interns.
OFFICE OF HUMAN RESOURCES
REVISED JULY 2024
