1817 Assistant Director of Student Conduct - 10 months

POSITION IDENTIFICATION

TITLE Assistant Director of Student Conduct - 10 months

CLASSIFICATION NUMBER 1817

GRADE 42

CLASSIFICATION Exempt

IMMEDIATE SUPERVISOR Director of Student Conduct

GENERAL FUNCTION

The Assistant Director of Student Conduct assists in the coordination and administration of student conduct under the supervision of the Director of Student Conduct. The Assistant Director of Student Conduct assists in administering policies and procedures of the conduct system, offers alternative forms of dispute resolution, engages students in developmentally appropriate conversations to address and resolve student conduct matters, and investigates student organization and individual student misconduct. The Assistant Director of Student Conduct assures compliance with the Family Educational Rights and Privacy Act (FERPA).

MINIMUM ACCEPTABLE QUALIFICATIONS

Education: A bachelor’s degree is required; a Master’s degree in Educational Administration, College Student Personnel, or other related field is preferred. An equivalent combination of years of experience and education may be considered for substitution of educational preferences.

Experience: At least one year of directly related work experience in investigation, education, or other relevant field is required; experience in student affairs or university administration is preferred. Knowledge of and experience with student life philosophy and its application, the law and higher education, residence life, student conduct, and a background demonstrating success in dealing with college students, parents, administrators, and faculty are preferred. Experience in student organizational conduct or advising is preferred. Experience in supervision is preferred. Two years working as a graduate assistant in one of these areas may be substituted for one year of required professional experience.

Skills: Excellent organizational and leadership skills are required. Excellent verbal and written communication skills are required. Excellent interpersonal and human relation skills are preferred. Computer literacy required and database experience is preferred.

Other: This position works 10 months out of the year and may be paid over either 10 or 12 months and includes year-round benefits.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Contributes to an effective student conduct program by assisting the Director of Student Conduct in administering the Office of Student Conduct, maintaining individual and student organizational case records, conducting investigations into student conduct as appropriate, training Residence Life staff members, interviewing students and other witnesses involved in conduct meetings and hearings, and calling to session conduct meetings and hearings to resolve individual student and student organizational conduct cases.

2. Investigates individual student and student organization misconduct allegations including interviewing witnesses, completing investigation reports, and serving as a partner to national organizations when necessary.

3. Assists in the recruiting, training, and supervision of a graduate assistant and a student worker in collaboration with the Director of Student Conduct.

4. Assists the Director of Student Conduct in ensuring student conduct hearings are properly administered by overseeing the preparation of all notifications and documentation for hearing boards, scheduling a date, time, and location for hearings, notifying all participants and witnesses required for hearings, reviewing all physical and/or documentary evidence submitted to hearing boards, and conducting pre-hearing meetings with students who chose to have a hearing.

5. Assists the Director of Student Conduct with ensuring that members of hearing boards are recruited and equipped to discharge their duties as board members by preparing and implementing an annual training program for members of university hearing boards (faculty, students, and staff) as appropriate.

6. Assists the Director of Student Conduct in ensuring that hearings are conducted in accordance with recognized student and student organizational conduct procedures by serving as an advisor to such bodies, advising the chair regarding complex issues at hearings, clarifying conduct procedures, interpreting University policies as necessary, and serving as a Hearing Authority (chair) when deemed necessary.

7. Ensures the confidentiality of all student conduct records contained in the Office of Student Conduct by supervising the maintenance and security of such records.

8. Ensures that the University complies with federal mandates regarding student privacy by providing certification for agencies requesting student conduct information in accordance with FERPA.

9. Provides ongoing outreach and education for constituencies (including students, faculty, staff, parents, and community members) involving student conduct matters.

10. Counsels individual students regarding their rights and responsibilities.

11. Conducts assessments to monitor student learning outcomes as a result of referral to the University conduct process.

12. Assists in the production of University documents, such as manuals, forms, publications, website design, and/or reports, at the direction of the Director of Student Conduct.

13. Serves as a liaison between the Office of Student Conduct and appropriate community agencies, including serving on the Partners in Prevention (PIP) committee.

14. Serves as a resource to faculty, staff, and students who seek to resolve conflicts.

15. Serves as a resource on complex legal issues evolving in higher education and serves as a student conduct consultant in clarifying procedures and options available to faculty, staff, students, and hearing boards in response to student behaviors.

16. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses required by the Director of Student Conduct.

17. Contributes to the overall success of the Office of Student Conduct by performing all other duties assigned by the Director of Student Conduct.

SUPERVISION

The Assistant Director of Student Conduct is supervised by the Director of Student Conduct and supervises a graduate student.

OFFICE OF HUMAN RESOURCES

REVISED JANUARY 2025

JOB FAMILY 4

Factor 1: Professional Knowledge, Skill, and Technical Mastery

Level 0.0 - 300 Points: Entry-level general knowledge of processes, methods, and procedures that can be obtained through on-the-job training in one or more simple work processes. Knowledge permits the employee to complete less demanding, related, and recurring assignments that can be quickly mastered and/or to assist experienced coworkers. Knowledge and skill at this level are typically acquired through on-the-job training and a combination of high school diploma and previous work experience or some college course work or vocational training.

Factor 2: Supervisory Responsibility

Level 1.0 - 50 Points: Typically, little, if any, supervision of others is required. The job may require irregular but occasional responsibility to direct the work of student workers and/or temporary or part-time workers. The nature of supervision is largely confined to assigning tasks to others and does not include a full range of supervisory responsibilities. The amount of time spent on directing the work of others is normally a small portion of total work time.

Factor 3: Interactions with Others

Level 4.0 - 500 Points: Interactions with others are somewhat unstructured. The purpose may be to influence or motivate others, to obtain information, or to control situations and resolve problems. Interactions may be with individuals or groups of co-workers, students, or the general public, may be moderately unstructured, and may involve persons who hold differing goals and objectives. Individuals at this level often act as a liaison between groups with a focus on solving particular unstructured problems. Interactions at this level require considerable interpersonal skill and the ability to resolve conflict.

Factor 4: Job Controls and Guidelines

Level 3.0 - 500 Points: The employee operates under general supervision expressed in terms of program goals and objectives, priorities, and deadlines. Administrative supervision is given through statements of overall program or project objectives and available resources. Administrative guidelines are relatively comprehensive and the employee need only to fill in gaps in interpretation and adapt established methods to perform recurring activities. In unforeseen situations, the employee must interpret inadequate or incomplete guidelines, develop plans, and initiate new methods to complete assignments based on those interpretations. Assignments are normally related in function, but the work requires many different processes and methods applied to an established administrative or professional field. Problems are typically the result of unusual circumstances, variations in approach, or incomplete or conflicting data. The employee must interpret and refine methods to complete assignments. Characteristic jobs at this level may involve directing single-purpose programs or performing complex, but precedented, technical or professional work.

Factor 5: Managerial Responsibility

Level 3.0 - 850 Points: Work involves providing significant support services to others both within and outside of the department that substantially influences decision-making processes. Work activities are complex and others rely on the accuracy and reliability of the information, analysis, or advice to make decisions. Work activities have a direct, but shared, impact on further processes or services, affect the overall efficiency and image of the department, and may have material impact on costs or service quality within the cost center. Incumbents may be responsible for identifying areas of need and for developing proposals that request funding to fulfill those needs.