POSITION IDENTIFICATION
TITLE Education Abroad Coordinator
CLASSIFICATION NUMBER 1706
GRADE 43
CLASSIFICATION Nonexempt
IMMEDIATE SUPERVISOR: Director, Education Abroad
GENERAL FUNCTION
The Education Abroad Coordinator supports logistical operations for faculty-directed programs and manages Education Abroad scholarships and vouchers. The role involves interaction with various stakeholders, managing detailed tasks and systems, and contributing to office projects and initiatives. The Education Abroad Coordinator contributes to an inclusive enrolment for all students and encourages students of backgrounds to participate in education abroad.
MINIMUM ACCEPTABLE QUALIFICATIONS
Education: A bachelor’s degree is required. A Master’s degree is preferred. An equivalent combination of years of experience and education may be considered for substitution of educational requirements.
Experience: At least three years of professional experience, in any combination, with the following areas is required: administration, experience working with Microsoft Office Suite, and education abroad software. Experience in presenting educational and training programs is required.
Skills: Strong organizational, interpersonal, writing and speaking skills, and the ability to communicate effectively within a university environment are required. The ability to work independently is required. Attention to detail, Initiative, and the ability to meet deadlines is required. Analytical and problem-solving skills, as well as the ability to work collaboratively with faculty and MSU administrative offices is required. The ability to use Microsoft Office Suite to prepare Excel spreadsheets, presentation software, and education abroad software is required. The ability to develop knowledge of, respect for, and skills to engage with and present to those of other cultures or backgrounds is required.
Effort: Must be able to lift fifteen to twenty pounds.
ESSENTIAL DUTIES AND RESPONSIBILITES.
1. Serves as a recruiter, advisor, and liaison to program directors.
2. Organizes and presents faculty workshops and orientations.
3. Maintains and updates program web pages.
4. Facilitates course and program approvals and manage related documentation.
5. Oversees application and enrollment processes.
6. Manages student evaluations and program director reports.
7. Prepares and sends annual reports and updates.
8. Designs and executes faculty development programs.
9. Coordinates with various departments for effective program management.
10. Oversees the scholarship awarding process, including application management, budgeting,
and coordination with Financial Aid.
11. Verifies and manages the allocation of scholarships and vouchers.
12. Communicates with students regarding financial matters.
13. Identifies funding opportunities and manage related documentation.
14. Co-manages staff and productivity.
15. Collaborates with the Advisor and Director on team retreats and training.
16. Develops marketing and outreach initiatives.
17. Represents Education Abroad on campus committees and at meetings.
18. Engages in professional development and supports the University's sustainability efforts.
19. Supports the administrative business functions of the department by maintaining the departmental website and databases, scheduling the use of conference rooms, and maintaining security of equipment, files, and records.
20. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.21. Remains competent and current by attending professional development courses, software training classes, and courses and/or training sessions as directed by the supervisor or required by the University.
22. Supports the department by performing all other duties as assigned by the supervisor.
SUPERVISION
The Education Abroad Coordinator does not include any bonified full supervisory duties, they may co-manage staff activities for productivity as needed.
OFFICE OF HUMAN RESOURCES
OCTOBER 2024
