1687 Assistant Director, Office for Institutional Compliance and Deputy Title IX Coordinator

POSITION IDENTIFICATION

TITLE Assistant Director, Office for Institutional Compliance and Deputy Title IX Coordinator

CLASSIFICATION NUMBER 1687

GRADE 45

CLASSIFICATION Exempt

IMMEDIATE SUPERVISOR Director, Office for Institutional Compliance

GENERAL FUNCTION

The Assistant Director, Office for Institutional Compliance and Deputy Title IX Coordinator assists the Director, Office for Institutional Compliance and Title IX Coordinator in ensuring University compliance with applicable laws and regulations (including, but not limited to, Title VI and Title VII of the Civil Rights Act of 1964, the Civil Rights Act of 1991, the Rehabilitation Act of 1973 and Americans with Disabilities Act of 1990, Vietnam Era Veterans Readjustment Assistant Act of 1974, Age Discrimination in Employment Act of 1967 as amended, Title IX of the Education Amendments of the 1972 Civil Rights Act (“Title IX”), the Violence Against Women Act Reauthorization of 2022 (“VAWA”), the Pregnancy Discrimination Act of 1978, Pregnant Workers Fairness Act (“PWFA”), and the Missouri Human Rights Act (collectively, “Applicable EO Laws”)). The Assistant Director, Office for Institutional Compliance and Deputy Title IX Coordinator conducts investigations of complaints of alleged discrimination and harassment, prepares and administers surveys and notifications as required for compliance with Applicable EO Laws (e.g., VETS 4212 report). The Assistant Director, Office for Institutional Compliance and Deputy Title IX Coordinator performs duties of a complex, technical, and confidential nature, and assists with and/or serves in a lead role for a broad range of Office for Institutional Compliance (OIC) responsibilities.

MINIMUM ACCEPTABLE QUALIFICATIONS

Education: A Bachelor’s degree is required. A Master’s degree in public, business, personnel or human resource administration, social sciences, or a related field or a Juris Doctor (J.D.) is preferred. Earned graduate credit hours from an accredited college or university in the specified areas may substitute on a year-for-year basis for the required experience at a rate of twenty-four (24) earned graduate credit hours for one year of experience.

Experience: At least three (3) years of professional, technical, or consultative experience in human relations, personnel administration, recruitment and selection, and/or complaint investigations is required. Experience developing and facilitating training programs is required. Experience with data collection and statistical analysis is required. Experience writing and analyzing reports is required.

Skills: Effective public, interpersonal, and writing communication skills are required. Proficiency with Excel, PowerPoint, Access, and Word is required. The ability to learn new software programs, such as web content management, applicant tracking system, professional learning management system, etc., is required. Strong organizational and records management skills are required. Strong attention to detail is required. The ability to condense large quantities of narrative information into a meaningful summary and brief others accordingly is required. Must be task-oriented and self-directed. The ability to meet deadlines and work independently with little supervision at times is required. The ability to collaborate with University personnel to complete projects and use best practices is required. The ability to conduct oneself professionally at all times is required. A working knowledge of Banner HRIS and basic principles of web design (within a template) and web accessibility is preferred.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Assists the Director, Office for Institutional Compliance and Title IX Coordinator in ensuring University compliance with Applicable EO Laws.

2. Assures proper handling of reported discrimination and/or harassment incidents by processing complaints from faculty, staff, and students in accord with appropriate University Policies, conducts investigations of alleged discrimination and/or harassment, and advises complainants of all options available, within and outside the University system.

3. Fulfills the Title IX regulatory and policy duties of the Title IX Coordinator in the absence or unavailability of the Director, Office for Institutional Compliance and Title IX Coordinator.

4. Helps ensure that University’s employment practices comply with federal and state regulations by monitoring employment practices and reviewing and approving job searches in a manner compliance with Applicable EO Laws.

5. Prepares and administers surveys and notifications as required for compliance with Applicable EO Laws (e.g., VETS 4212 report).

6. Provides guidance and training to University system constituents on issues within the jurisdiction of the Office for Institutional Compliance.

7. Assists the Director, Office for Institutional Compliance and Title IX Coordinator in managing a comprehensive case management system that includes each reported complaint involving alleged discrimination based on a protected class.

8. Travels to the University’s West Plains and Mountain Grove campuses as needed.

9. Assists the Director, Office for Institutional Compliance and Title IX Coordinator with the University’s Equal Opportunity efforts, including monitoring of appropriate policies and practices designed to comply with federal and state legislation, regulation, and case law requiring the prompt and equitable resolution of complaints.

10. Effectively manages the day-to-day responsibilities of the OIC during the absence of the Director, Office for Institutional Compliance and Title IX Coordinator

11. Serves on University committees as requested.

12. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attends training and/or courses as required.

13. Contributes to the overall success of the University by performing other duties as assigned.

SUPERVISION

The Assistant Director, Office for Institutional Compliance and Deputy Title IX Coordinator reports to and receives administrative supervision from the Director, Office for Institutional Compliance and Title IX Coordinator, functions independently within the guidelines of the University’s personnel policies and regulations, coordinates with all appropriate unit heads, and exercises considerable judgment and initiative in planning, organizing, and completing assignments.

OFFICE OF HUMAN RESOURCES

REVISED JANUARY 2025

JOB FAMILY 4

Factor 1: Professional Knowledge, Skill, and Technical Mastery

Level 4.0 - 2300 Points: Knowledge of the principles, concepts, practices, methods and techniques of an administrative, managerial, or professional field such as accounting or auditing, financial management, business administration, human resources, engineering, social sciences, communications, education, law, or medicine. Knowledge permits the employee to complete assignments by applying established methods to recurring types of projects/problems susceptible to well-documented precedents or to schedule, plan, and carry out precedented projects. Alternatively, knowledge at this level might also permit the employee to carry out precedented projects requiring considerable experience in specific areas within higher education. Knowledge at this level is typically acquired through a combination of formal education and/or training and experience that includes a requirement for a college degree in a specific technical or professional specialty along with significant related work experience. Alternatively, equivalent knowledge requirements at this level include a non-technical or general Bachelor's degree requirement with substantial work experience or a non-specific Master's degree requirement with substantial work experience. Knowledge requirements generally also include a significant amount of related work experience and may include administrative or supervisory experience.

Factor 2: Supervisory Responsibility

Level 1.0 - 50 Points: Typically, little, if any, supervision of others is required. The job may require irregular but occasional responsibility to direct the work of student workers and/or temporary or part-time workers. The nature of supervision is largely confined to assigning tasks to others and does not include a full range of supervisory responsibilities. The amount of time spent on directing the work of others is normally a small portion of total work time.

Factor 3: Interactions with Others

Level 4.0 - 500 Points: Interactions with others are somewhat unstructured. The purpose may be to influence or motivate others, to obtain information, or to control situations and resolve problems. Interactions may be with individuals or groups of co-workers, students, or the general public, may be moderately unstructured, and may involve persons who hold differing goals and objectives. Individuals at this level often act as a liaison between groups with a focus on solving particular unstructured problems. Interactions at this level require considerable interpersonal skill and the ability to resolve conflict.

Factor 4: Job Controls and Guidelines

Level 4.0 - 850 Points: The employee operates under administrative supervision and makes decisions based on broadly-stated University objectives and available resources. Administrative guidelines are expressed in terms of project or program outcomes and deadlines with few comprehensive guidelines. Decisions are based on inadequate guidelines that require considerable interpretation and force the employee to plan all phases of the assignment. Assignments may be unrelated in function and the work requires many different processes and methods and a great deal of analysis to identify the nature and extent of problems. The work may require the employee to develop new methods and to deal with many variables, including some that are unclear or conflicting. Characteristic jobs at this level may involve directing large and/or complex programs, projects, or departments in which the work cuts across functional lines or requires dealing with unprecedented issues.

Factor 5: Managerial Responsibility

Level 4.0 - 1500 Points: Work involves the primary accountability for a smaller department, program, or process. Work activities involve managerial decisions that directly affect the efficiency, costs, reputation, and service quality of the department, program, or process. Work affects a limited range of professional projects or administrative activities of the University. Work activities have a direct and substantial impact on the department. While work activities do have some effect on the efficiency and reputation of the cost center, departments, programs, or processes at this level represent a relatively minor function within the cost center. Employees in jobs at this level may have responsibility for developing budgets, distributing budgeted funds, and exercising the primary control over a relatively small budget.