POSITION IDENTIFICATION
TITLE Supervisor, Bursar's Office
CLASSIFICATION NUMBER 1510
GRADE 45
IMMEDIATE SUPERVISOR Accounting Manager/Bursar
GENERAL FUNCTION
The Bursar’s Office provides cashiering for the University including the processing of payments from students, faculty, staff, University departments, and businesses. The Supervisor, Bursar’s Office is responsible for overseeing the depositing of all fees and other University-related charges.
MINIMUM ACCEPTABLE QUALIFICATIONS
Education: A Bachelor's degree in Accounting, Finance, or a business related field is required.
Experience: At least three years of experience in accounting, banking, or other similar fiscal work, including experience in an office with fiscal responsibility, is required.
Skills: The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Ensures accountability of University receipts and funds at all times by balancing the Daily Cash Reconciliation worksheet with the previous day’s transactions and performing various audits and checks of cashiers’ deposits and funds.
2. Ensures proper accountability of daily receipts and cash for accurate balancing and reconciliation by making daily deposits, keeping the Bursar’s Office checkbook current, entering all incoming and outgoing monies and overseeing the end-of-day checkout.
3. Ensures the security of University funds kept in the Bursar’s Office by keeping monies and financial records recorded, locked, and secure from unauthorized access and verifying time locks.
4. Supports and assists cashiers in daily operations by ensuring that all transactions between the individual cashiers are balanced.
5. Develops a competent and efficient staff of cashiers by supervising and training cashiers in the proper procedures for handling cash transactions, operating specialized equipment, and Bursar’s Office general operating policies and procedures.
6. Ensures that the University has sufficient cash provide check-cashing services for the University community by keeping a daily cash inventory on hand which is based upon documented cash demands in the past.
7. Ensures the interface of the Banner ERP system with the online Cashnet cashiering system and coordinates with the Manager, Financial Systems, Reporting and Planning on any issues.
8. Works closely with Internal Audit to ensure cash compliance procedures are followed.
9. Promotes a competent, positive image of the Bursar's Office by personally resolving various problems with customers/clients of the Bursar's Office in a professional manner which results in solutions rather than transferring the problem to some other agency/office.
10. Ensures proper payment of University vouchers to the Bursar's Office by tabulation of payment documents, separating payment documents into proper accounts, and filing these payment documents with the Financial Services Office for reimbursement.
11. Enforces University policy regarding returned checks and takes appropriate follow-up actions to resolve the discrepancy.
12. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
13. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses as required by the Chief Financial Officer.
14. Contributes to the overall success of the Office of Financial Services by performing all other duties and responsibilities as assigned.
SUPERVISION
The Supervisor, Bursar’s Office is supervised by the Accounting Manager/Bursar and supervises Accounting Technicians in the Bursar’s Office.
OFFICE OF HUMAN RESOURCES
REVISED DECEMBER 2019
