POSITION IDENTIFICATION
TITLE Manager, Emergency Preparedness
CLASSIFICATION NUMBER 1343
GRADE 45
CLASSIFICATION Exempt
IMMEDIATE SUPERVISOR Director, University Safety
GENERAL FUNCTION
The Manager, Emergency Preparedness directs the Emergency Management program of Missouri State University. The Manager, Emergency Preparedness manages planning, budgeting, training, and programming related to emergency preparedness and response functions. The Manager, Emergency Preparedness serves as a liaison with local, state, and federal agencies to ensure compliance and works directly with staff, faculty, and students to develop, implement, manage, and continually improve campus-wide emergency preparedness, fire safety, business continuity response plans, and programs to improve the University’s ability to respond to emergencies, effectively manage incidents, and systematically restore the campus to full operation following adverse events.
MINIMUM ACCEPTABLE QUALIFICATIONS
Education: A Bachelor’s degree is required; a Bachelor’s degree in emergency management, business administration, public administration, fire administration, political science or a related field is preferred. An equivalent combination of years of experience and education may be considered for substitution of educational requirements.
Experience: Five years of professional experience in emergency program management is required. Experience with the National Incident Management System (NIMS) and the Incident Command System (ICS) techniques of emergency response and recovery is required. Project planning and development experience is required. Experience in hazard identification and assessment, business continuity planning (BCP), continuity of operations planning (COOP), and continuity of government (COG), and the operation and management of an emergency operations center (EOC) is required. Two years of administrative and supervisory experience is required. Budget management experience is preferred.
Certification: A valid driver’s license is required. Missouri Certified Emergency Manager certification is required or must be obtained within twelve months of employment. Successful completion of Incident Command System (ICS) 100, 200, 300, 400 and National Incident Management System (NIMS) 700 and 800 training is required. Certified Emergency Manager (CEM) certification is preferred. Certification as a trainer for NIMS or ICS training is preferred.
Skills: Leadership and supervisory skills are required. Analytical skills are required. Strong verbal and written communication skills are required. Excellent interpersonal skills are required. Computer literacy; the ability to develop training and performance standards as well as to manage a budget is required. Problem solving; decision making and ability to clearly communicate ideas, facts, and concepts to all constituencies of the University is required.
Effort: The position requires travel to the various campuses and throughout each campus, including stairways in buildings. The nature of this job requires the mental and physical ability to respond quickly to events and emergency situations throughout campus.
Other: The scope of this position requires being available, except while on approved leave, twenty-four hours a day/seven days a week via communication devices in order to respond to emergency situations. This position may requires occasional evening and weekend work; is designated as an essential employee and may be required to report to work as scheduled when University offices are closed due to severe weather.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Responds to emergencies that directly or indirectly impact the operation of the University in accordance with the guidelines established within the Missouri State University Emergency Operation Plans, the State Emergency Management Agency (SEMA), the Federal Emergency Management Agency (FEMA) and the National Incident Management System.
2. Develops and reviews the Emergency Operations Plan and all annexes in order to meet and/or exceed compliance standards established by the Federal Emergency Management Agency (FEMA), keeps informed of federal, state, and local regulations affecting emergency plans and ensures that plans adhere to these regulations, proposes alteration of emergency response procedures based on regulatory changes, technological changes, or knowledge gained from outcomes of previous emergency situations, and develops and performs tests and evaluations of emergency management plans in accordance with state and federal regulations.
3. Establishes and maintains a campus emergency response team assigned to staff the University’s EOC, facilitates the activation of the University’s EOC, and serves as the Deputy EOC Manager in the event of an activation or as the Emergency Coordination Center Manager in the absences of the Director of University Safety.
4. Coordinates responses by all appropriate campus resources during an actual event to ensure timely and effective response and manages recovery in a post-incident environment.
5. Keeps informed of activities or changes that could affect the likelihood of an emergency, as well as those that could affect response efforts and details of plan implementation.
6. Develops hazard-specific plans that outline operating procedures to be used in response to disasters or emergencies, such as accidents and terrorist attacks, and in recovery from these events.
7. Plans, develops, and implements a variety of table-top, functional, and full scale exercises designed to test the University’s ability to respond to various situations using an all-hazards approach to emergency management designed to test different departments in the University and identify gaps in the current response plan.
8. Ensures the Emergency Management call lists are up-to-date and functional, conducts quarterly reviews and verification of call lists and publishes updates, and maintains the building coordinator roster.
9. Maintains and updates all resource materials associated with emergency preparedness plans, prepares emergency situation status reports that describe response and recovery efforts, needs, and preliminary damage assessments.
10. Oversees safety and fire prevention efforts, including the fire extinguisher program, fire inspection program and CPR/AED program.
11. Develops and maintains liaisons with municipalities, county departments, other emergency response organizations (such as Red Cross), and similar entities to facilitate plan development, response effort coordination, and exchanges of personnel and equipment, consults with officials of local and area governments, schools, hospitals, and other institutions to determine their needs and capabilities in the event of a natural disaster or other emergency.
12. Designs and administers emergency or disaster preparedness training courses that teach individuals how to effectively respond to major emergencies and disasters, trains groups in the preparations of long-term plans that are compatible with federal and state plans, provides guidance for levels and types of training needed for campus emergency responders and other key members of the campus community, identifies training resources, coordinates attendance, and maintains an accurate database detailing training curriculum received by individuals on campus to ensure the University is compliant with current NIMS requirements of having emergency responders trained in required ICS courses.
13. Inspects facilities and equipment, such as emergency management centers and communications equipment, to determine their operational and functional capabilities in emergency situations.
14. Attends meetings, conferences, and workshops related to emergency management to learn new information and to develop working relationships with other emergency management specialists and studies emergency plans used elsewhere to gather information for plan development and improvement.
15. Coordinates safety and preparedness training, such as bystander intervention, CPR, AED, fire extinguisher use and sexual assault prevention.
16. Develops instructional materials and makes presentations to groups to provide information on emergency plans and the implementation process.
17. Reviews emergency plans of individual campus departments to ensure their adequacy.
18. Conducts an inventory to determine the types of emergency-related needs to be addressed in disaster planning or provide technical support to others conducting such surveys.
19. Applies for federal funding for emergency management related needs and administers and reports on the progress of such grants.
20. Assists in the management of funds by planning, developing, and controlling preparation the department budget relating to University Emergency Preparedness.
21. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses required by the Director of University Safety.
22. Contributes to the overall success of the Office of University Safety by performing all other duties and responsibilities as assigned.
SUPERVISION
The Manager, Emergency Preparedness is supervised by the Director, University Safety and supervises the Fire Prevention and Planning Specialist, Training and Life Safety Educator, interns, and student workers, as assigned.
OFFICE OF HUMAN RESOURCES
REVISED JANUARY 2025