POSITION IDENTIFICATION
TITLE Assistant Director of Human Resources, Compensation and Information Management
CLASSIFICATION NUMBER 1341
GRADE 45
CLASSIFICATION Exempt
IMMEDIATE SUPERVISOR Associate Director of Human Resources
GENERAL FUNCTION
The Assistant Director of Human Resources, Compensation and Information Management
administers the job classification and compensation program for the University, maintains
and applies salary administration guidelines, monitors, reviews, and finalizes all
job descriptions, ensures proper classification under the Fair Labor Standards Act
(FLSA), while performing job analyses and job evaluations of staff positions. The
Assistant Director of Human Resources, Compensation and Information Management manages
the university’s HRIS program including personnel recordkeeping and reporting functions
while serving as the primary contact for the HRIS program.
MINIMUM ACCEPTABLE QUALIFICATIONS
Education: A Bachelor's degree in Human Resource Management, Business Administration
or a related field is required.
Experience: At least three years of progressively responsible human resources administration
or classification and compensation administration experience is required; classification
and compensation work experience in higher education is preferred. Experience as
a Human Resources generalist is preferred. An equivalent combination of years of experience
and education may be considered for substitution of educational requirements.
Skills: Strong verbal and written communications, effective interpersonal relations,
as well as analytical skills are required. Data management and advanced Excel skills
are required. An understanding of compensation concepts and a working knowledge of
the Fair Labor Standards Act and other pertinent laws is required.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Ensures the effective administration of the University's classification and compensation
systems, by collecting, and submitting, occupational and salary information, maintaining
and/or implementing modifications to the classification and compensation system.
2. Maintains internal salary equity by performing job analysis and job evaluation
and assuring that positions and jobs are correctly classified within the University’s
internal hierarchy of jobs.
3. Evaluates external salary equity by participating in various salary surveys, analyzing
salary survey results, identifying areas of concern, and publishing results as directed.
4. Manages the position classification system by evaluating the nature of jobs in
order to determine the classification of jobs for FLSA, CUPA, IPEDS, and other reporting,
determining the pay grade through evaluation of the job description using compensable
factors, reviewing job descriptions for compliance with state and federal law and
University policy, assisting/advising departments on job description development,
and maintaining the archive of official University job descriptions.
5. Manages annual and semi-annual salary increases and notification processes by preparing
statistical and analytical reports and ensuring accurate salary adjustments.
6. Administers a variety of sunshine requests, compensation and workforce reports
and queries, organizing human resource information into understandable formats, ensuring
accurate and timely reporting out of information.
7. Ensures personnel records and associated documents are properly maintained in accordance
with state and federal laws, and university policy, while supervising clerical staff.
8. Serves as the knowledge expert for HRIS functionality, collaborating with a variety
of departments to improve HRIS functionality and automation.
9. Remains competent and current through self-directed professional reading, developing
professional contacts with colleagues, attending professional development courses,
and attending training and/or courses as directed by the Director of Human Resources.
10. Contributes to the overall success of the Office of Human Resources by supporting
innovative improvements and automated processes, while performing other duties and
responsibilities as assigned.
SUPERVISION
The Assistant Director of Human Resources, Compensation and Information Management
reports to and receives administrative supervision from the Associate Director of
Human Resources and supervises and coordinates designated full and part-time employees.
OFFICE OF HUMAN RESOURCES
REVISED JANUARY 2025
JOB FAMILY 4
Factor 1: Professional Knowledge, Skill, and Technical Mastery
Level 4.0 - 2300 Points: Knowledge of the principles, concepts, practices, methods and techniques of an administrative, managerial, or professional field such as accounting or auditing, financial management, business administration, human resources, engineering, social sciences, communications, education, law, or medicine. Knowledge permits the employee to complete assignments by applying established methods to recurring types of projects/problems susceptible to well-documented precedents or to schedule, plan, and carry out precedented projects. Alternatively, knowledge at this level might also permit the employee to carry out precedented projects requiring considerable experience in specific areas within higher education. Knowledge at this level is typically acquired through a combination of formal education and/or training and experience that includes a requirement for a college degree in a specific technical or professional specialty along with significant related work experience. Alternatively, equivalent knowledge requirements at this level include a non-technical or general Bachelor's degree requirement with substantial work experience or a non-specific Master's degree requirement with substantial work experience. Knowledge requirements generally also include a significant amount of related work experience and may include administrative or supervisory experience.
Factor 2: Supervisory Responsibility
Level 3.0 - 270 Points: Supervision of a limited number of (a) operative, administrative support, or paraprofessional employees who do not exercise a full range of supervisory responsibilities over other full-time employees, (b) a very small number of professional employees, or an equivalent combination of (a) and (b). The incumbent performs a full range of supervisory responsibilities including performance reviews of subordinates. The incumbent is generally responsible for training, planning, and directing the work of permanent employees, and provides major input into hiring decisions. Supervisory responsibilities consume moderate amounts of work time and may include general work planning tasks.
Factor 3: Interactions with Others
Level 4.0 - 500 Points: Interactions with others are somewhat unstructured. The purpose may be to influence or motivate others, to obtain information, or to control situations and resolve problems. Interactions may be with individuals or groups of co-workers, students, or the general public, may be moderately unstructured, and may involve persons who hold differing goals and objectives. Individuals at this level often act as a liaison between groups with a focus on solving particular unstructured problems. Interactions at this level require considerable interpersonal skill and the ability to resolve conflict.
Factor 4: Job Controls and Guidelines
Level 3.0 - 500 Points: The employee operates under general supervision expressed in terms of program goals and objectives, priorities, and deadlines. Administrative supervision is given through statements of overall program or project objectives and available resources. Administrative guidelines are relatively comprehensive and the employee need only to fill in gaps in interpretation and adapt established methods to perform recurring activities. In unforeseen situations, the employee must interpret inadequate or incomplete guidelines, develop plans, and initiate new methods to complete assignments based on those interpretations. Assignments are normally related in function, but the work requires many different processes and methods applied to an established administrative or professional field. Problems are typically the result of unusual circumstances, variations in approach, or incomplete or conflicting data. The employee must interpret and refine methods to complete assignments. Characteristic jobs at this level may involve directing single-purpose programs or performing complex, but precedented, technical or professional work.
Factor 5: Managerial Responsibility
Level 4.0 - 1500 Points: Work involves the primary accountability for a smaller department, program, or process. Work activities involve managerial decisions that directly affect the efficiency, costs, reputation, and service quality of the department, program, or process. Work affects a limited range of professional projects or administrative activities of the University. Work activities have a direct and substantial impact on the department. While work activities do have some effect on the efficiency and reputation of the cost center, departments, programs, or processes at this level represent a relatively minor function within the cost center. Employees in jobs at this level may have responsibility for developing budgets, distributing budgeted funds, and exercising the primary control over a relatively small budget.
