POSITION IDENTIFICATION
TITLE Employment Specialist
CLASSIFICATION NUMBER 1338
GRADE 42
CLASSIFICATION Exempt
IMMEDIATE SUPERVISOR Assistant Director of Human Resources, Employment
GENERAL FUNCTION
The Employment Specialist is responsible for the employment process for full-time and part-time support staff positions and full-time and per course faculty positions, including assisting with the review of vacancy announcements using the applicant tracking system, reviewing applications for minimum education and experience requirements of applicants recommended for hire, monitoring reference checks, and extending job offers. The Employment Specialist manages the bid process for bargaining unit employees, coordinates and submits order requests and payment requests for temporary employee services for University departments, responds to unemployment claims and employment verifications, maintains departmental web pages, prepares rosters and conducts training sessions for the applicant tracking system and I-9 and E-verify, and serves as system administrator for the applicant tracking system. The Employment Specialist serves as back-up for submitting cases to E-verify and submits background checks for applicants and employees as needed to support the employment function.
MINIMUM ACCEPTABLE QUALIFICATIONS
Education: A Bachelor's degree with emphasis in human resources, business administration, management, psychology, or a related field is required.
Experience: At least one year of professional personnel experience involving the recruitment and selection of new employees is required. Experience in maintaining web pages is preferred.
Skills: Effective verbal and written communication skills are required. Effective interpersonal skills are required. Computer skills are required. Knowledge of relevant employment laws and regulations, including but not limited to Affirmative Action, Americans with Disabilities Act, E-verify Employment Eligibility verification, and federal and state labor laws is required. The ability to work under pressure and to perform multiple tasks simultaneously is required. Must be detail-oriented and highly organized. The ability to work independently and make sound decisions is required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Coordinates the employment function for full- and part-time support staff and full-time faculty and per course faculty positions by reviewing vacancy announcements in the applicant tracking system, screening applications belonging to recommended applicants for minimum qualifications, monitoring the checking of references, coordinating the employment process with hiring departments (clarifying minimum qualifications, coordinating start dates and recommending starting salaries, coordinating background checks, and following up with new employees), assuring compliance with affirmative action/equal employment opportunity guidelines and procedures, and documenting reasons for non-selection.
2. Serves as the system administrator for the applicant tracking system, including adding and deleting users and coordinating maintenance and resolution of system issues with the vendor.
3. Provides information to applicants and potential applicants about the University and vacant positions by responding to inquiries about vacancies.
4. Coordinates the services of temporary workers by responding to departmental requests for temporary staffing, screening, placing temporary staff, contacting staffing agencies for temporary services when needed, and preparing payment requests for payment of temporary services.
5. Coordinates the employment process for bargaining unit employees by managing the bid process for posting bids, verifying the selected bidder meets the minimum qualifications of the position, and posting awards.
6. Helps to assure the proper utilization of the University's financial resources by monitoring unemployment claims, protesting claims, attending hearings, and submitting payment requests for quarterly reimbursements to the state for claims.
7. Responds to requests for employment and salary information on employees by providing written verification of employment and salary history.
8. Counsels employees and supervisors regarding employment conditions, provides information involving personnel policies and regulations, and attempts to resolve misunderstandings concerning these matters.
9. Provides assistance to the Assistant Director in coordinating employment functions for professional staff positions, i.e., reviewing the vacancy announcement in the applicant tracking system and conducting new employee orientation.
10. Assists in maintaining the Office of Human Resources web pages.
11. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
12. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses required by the Assistant Director of Human Resources, Employment.
13. Contributes to the success of the Office of Human Resources by performing other duties as assigned and assisting in other Human Resource areas as needed.
SUPERVISION
The Employment Specialist is supervised by the Assistant Director of Human Resources, Employment.
OFFICE OF HUMAN RESOURCES
REVISED AUGUST 2019
