POSITION IDENTIFICATION
TITLE Assistant Director, Human Resources - Talent Acquisition
CLASSIFICATION NUMBER 1337
GRADE 45
CLASSIFICATION Exempt
IMMEDIATE SUPERVISOR Director of Human Resources
GENERAL FUNCTION
The Assistant Director, Human Resources - Talent Acquisition oversees employee recruitment for the University. The Assistant Director, Human Resources - Talent Acquisition manages the Applicant Tracking System (ATS), ensures that qualified applicants for employment meet minimum qualifications, plans, organizes, and conducts employee orientation for faculty and staff, coordinates the background check process, and develops recruitment advertising. The Assistant Director, Human Resources – Talent Acquisition is responsible for E-verify and is designated as the E-verify Corporate Administrator for the University, assists with related training, supervises professional staff, oversees updates to the department’s web site, and provides metrics on talent acquisition performance.
MINIMUM ACCEPTABLE QUALIFICATIONS
Education: A Bachelor's degree in Human Resource Management, Business Administration, Management, or a related field is required.
Experience: At least three years of experience in human resources, talent acquisition, employment, recruitment and selection, or a related area is required. Supervisory experience or experience coordinating the work of employees is required. Experience with Microsoft Office Suite, the ability to create presentations and reports, and the ability to learn new and emerging software are required. Experience using social media for recruitment purposes is preferred. Experience with Banner, Colleague, PeopleSoft, HireRight, PeopleAdmin, or similar systems is preferred.
Skills: A demonstrated ability to work and communicate effectively with all constituencies of a university community is required. Outstanding leadership and management skills are required. An understanding of automated management information systems is required. A sound knowledge of relevant federal, state, and local government regulations and equal opportunity policies is required. An aptitude for balancing multiple priorities with strong organization, time management, and prioritization skills are required. The ability to self-direct, self-pace, multi-task and function well under the pressure of deadlines and conflicting priorities is required. Must be a self-starter, comfortable working in a busy and deadline-oriented office. Computer literacy and technical aptitude are required.
Certification: CP or SCP certification through the Society for Human Resource Management (SHRM) or Professional in Human Resources (PHR) or Senior Professional in Human Resources (SPHR) or related certification is preferred.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. In collaboration with internal and external entities, promotes and supports the University’s efforts to ensure that the University is accomplishing its goals and initiatives to recruit and retain an efficient workforce.
2. Builds applicant recruitment sources, recruitment outreach strategies, and community partnerships by researching and contacting a wide variety of resources and services including, but not limited to, community service organizations, colleges, employment agencies, and internet sites.
3. Ensures that applicants for employment at the University meet minimum qualification standards by assisting supervisors in the selection process and determining the eligibility of candidates.
4. Evaluates and administers appropriate recruiting instruments and assessments.
5. Collaborates with supervisors to determine talent needs and assists in the implementation of strategies to identify and recruit talent.
6. Utilizes knowledge of relevant Human Resources-related laws, regulations, and best practices and applies them appropriately.
7. Determines the adequacy of applicant supply, recommends methods and sources for recruitment, and provides recruitment sources with vacant position information and job specifications.
8. Manages the Applicant Tracking System (ATS), supervises monthly training sessions for campus users, and oversees implementation of updates or enhancements to the system.
9. Assists supervisors and search chairs with the recruitment process by composing job vacancy advertisements for non-academic positions and, as needed, submitting the advertisements to the appropriate newspapers and web sites.
10. Interprets the University's policies and procedures regarding employment to supervisors, applicants, and employees by advising and explaining the authorization, recruitment, selection, and employment process.
11. Serves as the University’s Corporate Administrator for E-verify, manages the E-verify system by adding/deleting users, assists campus users in resolving cases in the E-verify system, and assists E-verify general users by answering questions about the E-verify system.
12. Works with Procurement Services in the development and distribution of Requests for Proposals (RFP) by identifying potential vendors for various employment-related activities, such as temporary services, background checks, and other related employment functions.
13. Provides onboarding and new employee support for newly hired and transitioning employees, conducts employee orientation, and coordinates background checks for new hires, promotions, and transferring full- and part-time employees.
14. Works with supervisors to provide guidance on the orientation and onboarding of new employees, contacts new employees to begin the onboarding process, provides advisement and support to new employees, and develops and maintains the new employee onboarding checklist and quick reference guides.
15. Supervises employment verification of current and former employees.
16. Provides leadership efficient and effective recruitment of qualified applicants and promotes a positive image of Missouri State University as an employer of choice.
17. Implements recruitment efforts and assures vacancies are posted accurately in the applicant tracking system.
18. Identifies, develops, and monitors metrics and analytics to assess overall talent acquisition performance and makes recommendations for improvement.
19. Promotes the professional and personal development of the University staff by assisting with the planning and coordination of training and development programs.
20. Provides current information to applicants and employees of the University by overseeing the updating of the department’s web site and responding to the department’s emails.
21. Complies with requirements of the State of Missouri’s Ethics Commission by distributing the Financial Disclosure Statement to eligible new, transferred, and promoted employees and updates annually the master list of employees required to complete the Financial Disclosure Statement for the University’s Office of Internal Audit and Risk Management.
22. Monitors the maximum number of hours part-time employees work, oversees the bi-monthly report of hours worked over the previous 12 months, and works with supervisors and department heads to manage workloads so maximum hours are not exceeded.
23. Designs and develops new HR processes to improve the efficiency of HR operations and recommends new approaches to effect continual improvement of processes and operations.
24. Develops and delivers relevant training and assists with Bear Connection training and other training as needed.
25. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses as directed by the Director of Human Resources.
26. Contributes to the overall success of the Human Resources Office by performing all other duties and responsibilities as assigned.
SUPERVISION
The Assistant Director, Human Resources - Talent Acquisition reports to and receives administrative supervision from the Director of Human Resources, functions independently within the guidelines of the University's personnel policies and regulations, exercises considerable judgment and initiative in planning, organizing, and completing assignments, and supervises and coordinates designated professional and support staff.
OFFICE OF HUMAN RESOURCES
REVISED JANUARY 2025